Steps in the review process for full-time tenure-track faculty will follow the timing established by the Faculty Review Timeline for Reappointment, Promotion, and Tenure, as established by the [Provost and] Vice President for Academic Affairs in consultation with the Purchase College Faculty (Article XI, Sec. C1, Faculty Bylaws). The most important dates for each personnel action are listed below.
Note: New faculty members should begin assembling their review files during their first semester at Purchase College.
Jump to the:
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2019-20 Faculty Review Timeline (remaining dates)
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By May 8, 2020
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Provost forwards recommendations and review files to the president.
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Early July 2020
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President’s letter sent to candidate (contractual notification deadlines: July 15 for part-time faculty; Aug. 31 for full-time faculty).
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2020-21 Faculty Review Timeline
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2020:
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March 1,
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Deadline for faculty to notify the Office of the Provost and Academic Affairs of request for change in rank or tenure status, for review in 2020-21.
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March 16
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Academic Affairs (AA) distributes review timeline to deans, chairs, directors, and the Personnel Policies Committee (PPC).
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March 16
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AA distributes faculty review charts to deans, chairs, directors, and the PPC.
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March 23
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AA distributes tentative list of faculty eligible to serve on Review Committees (RCs) to deans, chairs, directors, and the PPC. The list will indicate which faculty members are currently under review.
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March 23–April 10
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Faculty “meeting of eligibles” to serve on RCs; RCs formed and elect chairs.
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March 23–April 10
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The PPC approves constitution of RCs; chair/director sends charge letters to RCs.
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By April 3
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Chairs/directors of the schools/conservatories send notification letters to all candidates up for review. Candidates for promotion and tenure are notified that a current curriculum vitae and names of prospective external reviewers are due by May 3. For non-tenure reviews, names of people that may be contacted for letters of support are also due May 3.
All review files are due on the first day of 2020-21 faculty obligation: Aug. 24, 2020.
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May 4-8
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Promotion and tenure RCs compile list of external reviewers, review candidate list, and forward selections to the chair/director.
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By May 13
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The chair/director sends letter and candidate’s curriculum vitae to external reviewers requesting a commitment to review the file, which is sent to the reviewer in September, by Oct. 16.
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July 13
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AA distributes updated review charts to deans, chairs, directors, and the PPC.
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By July 20
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The chair/director sends charge letters to July candidates and notifies them that review files are due Nov. 4.
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By Aug. 27
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Director’s office sends request to internal people (colleagues/students, etc.) to submit a letter for review files. These are due September 18.
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By Aug. 27
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For promotion and/or tenure reviews, the candidate submits review file and list of materials to be sent to external reviewers to the chair/director’s office. Consultation occurs about contents of file to be sent to external reviewers.
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By Aug. 27
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For full-time contract renewals [reappointments], the candidate submits a review file.
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Aug. 26–31
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Faculty “meeting of eligibles” to serve on RCs for candidates added in July.
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By Sept. 8
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The chair/director sends candidate files to external reviewers (letters due to RC Oct. 16).
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By Sept 18
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Colleague (internal) letters are due to the Director’s office and added to the file.
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Oct. 16
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External reviewer letters [promotion and/or tenure reviews] and colleague letters [reappointment reviews] are due to the chair/director’s office and are immediately added to the file.
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By Nov. 4
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July candidates submit review file to the chair/director.
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Dec. 9
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RCs submit recommendations for March and July candidates to the chair/director.
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2021:
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Jan. 27, 2021
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The chair/director makes a recommendation. A redacted copy is sent to the candidate, with a redacted copy of the RC letter (if applicable).
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Jan. 27
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The chair/director’s office notifies the candidate to review/rebut file.
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Feb. 10
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Chairs/directors forward their recommendation and the review file to the PPC for tenure-track faculty and directly to the provost for non-tenure-track faculty.
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March 10
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The PPC forwards recommendations and review files to Office of the Provost.
- The Office of the Provost notifies the candidate to review/rebut file.
- Provost reviews file and makes a recommendation.
- The Office of the Provost notifies the candidate to review/rebut file.
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By May 12
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Provost forwards recommendations and review files to the president.
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Early July
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President’s letter sent to candidate (contractual notification deadlines: July 15 for part-time faculty; Aug. 31 for full-time faculty).
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March 1, 2021
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Deadline for faculty to notify the Office of the Provost and Academic Affairs of request for change in rank or tenure status, for review in 2021-22.
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The full 2021-22 timeline will be available in mid-spring 2021.
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