Payday is every other Wednesday. College employees are paid on a two-week lag basis: a two-week delay between the time the work is performed and when the payment for that work is received. Under the lag payroll system, new employees must wait approximately four weeks to receive their first full paycheck.
The first paycheck will cover up to the first two weeks of employment, depending upon the number of days worked within the pay period. Subsequent paychecks will be for the entire two-week pay period.
Paycheck/Direct Deposit Advice Distribution
The Paycheck/Direct Deposit Advice Distribution applies to all checks and advices issued by Office of the State Controller (OSC). This includes Faculty, Staff, Graduate Assistants, Student Assistants, & College Work Study.
Paychecks/Advices are mailed by OSC directly to the employee’s address on file with Human Resources. It’s imperative that employees make sure that their home address is updated * with Human Resources. An updated address helps ensure that paychecks/advices , W-2s are being mailed to the correct address.
*Updating your home address - Employees can update their address via the Employee Datasheet located in the Human Resources Employee Tracking System (HRETS ). The website link to HRETS is located on the Faculty and Staff website. Once you access the Faculty and Staff website, click on the Faculty Staff Resources banner . The HRETS link will be displayed in the dropdown. Click on the HRETS link and enter your access data. Once you have successfully accessed HRETS, the link to your Employee Datasheet can be found at the bottom left of the site. Once you update your home address, HR can then update your address with SUNY.
Faculty, staff, and student employees may have their paychecks deposited directly into their bank or credit union, if the financial institution participates in the NYS Direct Deposit Program.
Direct Deposit forms are available via the Purchase College SharePoint Collaboration website. If you cannot access the site or download the form, please contact either Beth Goula, Payroll Coordinator, at 914-251-5905 or Robin Farrell, Payroll Manager, at 914-251-6096 and they’ll provide you with a copy of the form.
The SharePoint website is located on the Faculty and Staff website under the Quick Links banner. Once you access SharePoint, click the Community Information link at the top and then click the Human Resources/Payroll Documents link from the drop down list. Click the Direct Deposit form and then download the form to your hard drive. Complete, print and sign the form* and then fax it to 914-251-6064 attention Robin Farrell, Payroll Manager.
*Please note that you are required to additionally submit a voided check or a written verification form from the financial institution that you would like to use for your direct deposit
Go Green and Go paperless and opt-out of receiving paper paychecks and direct deposit statements and W-2 form
Going paperless helps the environment, so the College strongly encourages everyone to opt-out of receiving paper statements.
There are two (2) ways to opt out. The first (1st) is to download a “Direct Deposit Opt-out form**” from the SharePoint Collaboration website to your computer. Complete, print and sign the form and then fax it to 914-251-6064.Once you access SharePoint, click the Community Information link at the top and then click the Human Resources/Payroll
The second (2nd) is to go to the OSC/NYS Payroll Online Service website (see below) and opt-out of receiving a paper pay statement.
Instructions for opting out of receiving paper W-2 Form can also be found on the SharePoint Collaboration website.
**Changes in bank or account(s) require completion of a new Direct Deposit form
The New York State Payroll Online Service
The Office of the New York State Comptroller launched the New York State Payroll Online service. The service allows you to view and update your employee payroll information and opt out of paper statements. It also gives you greater control in managing your tax withholdings. The new Payroll Online service will only be available weekdays from 6:00am to 6:00pm.
The service will allow you to:
- View and print your pay statement
- Opt-out of receiving a paper pay statement
- View and print prior year W-2s
- Change your tax withholdings
- Update your email address
To access the NYS Payroll Online Service, you must login into the SUNY HR Portal. Once you access the Portal:
- Click on the NYS Payroll Online icon
- Complete the verification processes the first time you log in with your nine-digit NYS Employee ID, which is found on your pay statement. If you don’t know your ID #, please contact Beth Goula, Payroll Coordinator, at 914-251-5905 or Robin Farrell, Payroll Manager, at 914-251-6096.
In subsequent phases, you’ll be able to
- Update your name and home address
- Update direct deposit account information
- Receive your W-2 electronically
If you can’t access the SUNY HR Portal, or this is your first time accessing the SUNY HR Portal, please contact Susan Ciliberti, Time and Attendance Coordinator, at 914-251-6057 for assistance.
Since the new service is paperless, you’ll help save money while doing something good for the environment. So, we strongly encourage everyone to opt out of receiving paper statements.
If you have any questions, please contact the Payroll Office at 914-251-6096 or 914-251-5905.
Note: A Power Point presentation about the NYS Payroll Online Self-Service is now available on the HR website: NYS Payroll Online Self-Service Presentation. The presentation provides you with instructions on how to access the site and information on the different features (View Paycheck, View Direct Deposit Accounts, Update Pay Statement Option*, Update Tax Withholdings, View W2 and Update email Address).