Payday is every other Wednesday. College employees are paid on a two-week lag basis: a two-week delay between the time the work is performed and when the salary for that work is received. Under the lag payroll system, new employees must wait approximately four weeks to receive their first full paycheck.
The first paycheck will cover up to the first two weeks of employment, depending upon the number of days worked within the pay period. Subsequent paychecks will be for the entire two-week pay period.
Paycheck/Direct Deposit Advice Distribution & Return Policy
The Paycheck/Direct Deposit Advice Distribution & Return Policy applies to all checks and advices issued by the Purchase College Payroll Department. This includes Faculty, Staff, Grad Assistants, Student Assistants, & College Work Study.
Paychecks/Advices are to be picked up by the department designee on the scheduled pay date. The department designee must present their college identification card and sign an acknowledgement /certification to confirm they are taking possession of the checks/advices and will distribute them in accordance with Purchase policy. They must return all checks/advices that were not distributed within 14 days (1 pay period).
Once picked up, checks/advices will be distributed to the employees through, either, the employee’s supervisor or the department designee. The designee should confirm the identity of the employee prior to giving out the check/advice. Upon the employee’s receipt of their paycheck/advice they must sign or initial the distribution roster.
Checks/advices must not be left unattended and are not to be placed in unlocked mailboxes. Checks are not to be mailed out by the department to an employee. If an employee would like his/her paycheck mailed to their home, the employee must complete and submit a Paycheck Mailing Authorization form and self-addressed stamped envelope/s to the Payroll Office. The Payroll Office is the only department authorized to mail an employee their paycheck/pay advice.
After checks/advices are distributed, the signed employee roster must be returned to Payroll within 14 days (1 pay period). If there are any checks/advices that have not been picked up by the employee(s) the department must attempt to contact the employee. Attempts can be made via email, phone, etc. Once all attempts to contact said employee(s) have been exhausted and unsuccessful, said checks/advices must be returned to the Payroll Office within 14 days (1 pay period) of issuance of the checks/advices.
NOTE: The College must follow the Office of the State Comptroller policy regarding returned checks/advices:
- Payroll checks not picked up by the employee, after 30 days of the scheduled pay date, are to be returned to State Treasury Dept. They will then be sent to the Unclaimed Funds.
- Advices not picked up after 30 days of the scheduled pay date, are destroyed.
Faculty, staff, and student employees may have their paychecks deposited directly into their bank or credit union, if it participates in the NYS Direct Deposit Program.
Direct Deposit forms are available on the Human Resources website and in the Payroll Office. The employee is still responsible for picking up their advices if they opt for direct deposit.
Employees on Leave/Out of Town
Employees on leave, out of town on business, etc. should make arrangements with Payroll to receive their paycheck(s) / advice(s). An employee can either request that their paycheck(s)/advice(s) be mailed to their home address, or authorize a designee to pick up their paycheck/advice. Both of these options require that the employee complete a Paycheck Mailing Authorization form and submit it to the Payroll Office. Similar arrangements should be made for employees during periods of non-obligation.
The New York State Payroll Online Service
The Office of the New York State Comptroller launched the New York State Payroll Online service. The service allows you to view and update your employee payroll information and opt out of paper statements. It also gives you greater control in managing your tax withholdings. The new Payroll Online service will only be available weekdays from 6:00am to 6:00pm.
The New York State Payroll Online service will allow you to:
- View and print your pay statement
- Opt out of receiving a paper pay statement
- View and print prior year W-2s
- Change your tax withholdings
- Update your email address
To access the NYS Payroll Online Service, you must login into the SUNY HR Portal. Once you access the Portal:
- Click on the NYS Payroll Online icon
- Complete the verification processes the first time you log in with your nine-digit NYS Employee ID, which is found on your pay statement.
In subsequent phases, you’ll be able to
- Update your name and home address
- Update direct deposit account information
- Receive your W-2 electronically
If you can’t access the SUNY HR Portal, or this is your first time accessing the SUNY HR Portal, please contact Dianne Vanadia, Time and Attendance Coordinator, at 914-251-6057, for assistance.
Since the new service is paperless, you’ll help save money while doing something good for the environment. So, we strongly encourage everyone to opt out of receiving paper statements.
If you have any questions, please contact the Payroll Office at 914-251-6096 or 914-251-6057.
Note: A Power Point presentation about the NYS Payroll Online Self-Service is now available on the HR website: NYS Payroll Online Self-Service Presentation. The presentation provides you with instructions on how to access the site and information on the different features (View Paycheck, View Direct Deposit Accounts, Update Pay Statement Option*, Update Tax Withholdings, View W2 and Update email Address).