Employees are encouraged to take periodic vacations in order to spend time with their families, simply relax or enjoy special activities. We believe that time wisely spent away from work can help to refresh us and make us even more productive on the job. In order to insure appropriate staffing levels, prior approval of vacation leave is required. On January 1 of each calendar year, an employee’s accrued vacation leave credits shall not exceed 40 days. An employee’s total vacation credits may exceed 40 days during the calendar year but the employee must use the amount over 40 days or forfeit it on the last day of the calendar year.
In the event of death, retirement, resignation or other non-disciplinary separation from University Service, or change of the period of professional obligation from calendar year or college year to academic year, an employee shall be compensated for such accumulated and unused vacation leave credits not to exceed a maximum of 30 days.
Full-Time Professional Employees
Full-time calendar year and college year employees in the United University Professions (UUP) bargaining unit earn vacation credit on a graduated scale depending upon years of employment. New employees earn 1 ¼ days a month (15 days per year) for the first year, with the monthly accrual rate increasing to a maximum of 1 ¾ days a month (21 days per year) during the 7th year of employment. In addition, one day of vacation credit is added to each individual’s accruals effective January 2nd of each year. You must be in full-pay status for the major fraction of a month in order to earn vacation credits for that month.
Vacation Leave Accrual Schedule for Full-time Professional Employees (UUP)
|Years of Service||Days Accrued per Month||Yearly Total (based on working 12 months)|
|1st Year||1 1/4||15|
|2nd Year||1 1/3||16|
|3rd, 4th & 5th Years||1 1/2||18|
|6th Year||1 2/3||20|
|7th & Subsequent Years||1 3/4||21|
Part-Time Professional Employees:
Part-time calendar and college year employees in the United University Professions (UUP) bargaining unit earn vacation credit on the basis of their annual salary:
|Effective July 1, 2018 - Annual Salary||Accruals Earned/Month|
|Up to $14,335||1/4 day|
|$14,336 to $21,629||1/2 day|
|$21,630 to $28,920||1 day|
|$28,921 or higher||1 1/4 day|
|Effective July 1, 2019 - Annual Salary||Accruals Earned/Month|
|Up to $14,622||1/4 day|
|$14,623 to $22,062||1/2 day|
|$22,063 to $29,498||1 day|
|$29,499 or higher||1 1/4 day|
|Effective July 1, 2020 - Annual Salary||Accruals Earned/Month|
|Up to $14,914||1/4 day|
|$14,915 to $22,503||1/2 day|
|$22,504 to $30,088||1 day|
|$30,089 or higher||1 1/4 day|
|Effective July 1, 2021 - Annual Salary||Accruals Earned/Month|
|Up to $15,212||1/4 day|
|$15,213 to $22,953||1/2 day|
|$22,954 to $30,690||1 day|
|$30,691 or higher||1 1/4 day|
Part-Time Hourly/Fee paid Professional Employees:
Part-time hourly/fee paid employees in the United University Professions (UUP) bargaining unit earn vacation credit on the basis of their full-time equivalency (FTE):
|Effective July 1, 2018 - FTE||Credit Earned/Month|
|< .20 FTE||0 Accruals|
|.20 to <.40 FTE||1/4 day|
|.40 to <.60 FTE||1/2 day|
|.60 to <.80 FTE||
|.80 to < 1.00 FTE||
1 1/4 day
Part-time Academic Year Employees who teach are eligible to earn sick leave accruals as follows:
|Academic Employees who teach||Receive sick leave accruals as follows|
|1 course||1/4 day|
|2 courses||1/2 day|
|3 courses||1 day|
To accrue vacation credit during each month, eligible part-time employees must be in a pay status consistent with their part-time service for such month, or major fraction thereof. A part-time employee’s maximum accumulation is determined on a pro-rated basis.
Both Full and Part Time Professional Employees record vacation usage on their monthly electronic time and attendance report.
Management Confidential Employees:
Management Confidential employees earn 1 3/4 days vacation credit each month, regardless of years of service. An additional day of vacation credit is added to individual’s accruals effective January 2nd of each year. Accruals are pro-rated for part-time employees
Management Confidential Employees record vacation usage on their monthly attendance report in the Time and Attendance System (TAS).
Full-Time Classified Employees:
Members of the classified staff earn vacation leave on an hourly basis, each pay period. Accrual rates vary with each bargaining unit, but generally consist of a graduated scale, increasing to a maximum of twenty-one (21) days of vacation per year after seven (7) years of service. Additional vacation days may be awarded in recognition of longevity.
Employees record their vacation usage on their bi-weekly attendance report.
If you have any questions please contact the Human Resources Department at 914-251-6090, or Susan Ciliberti (Time and Attendance Coordinator) at 914-251-6057.