Social Distancing and Face Covering Policy
In response to the COVID-19 pandemic and future pandemics, Purchase College has adopted a Social Distancing and Face Covering policy. This policy highlights the protections that are required and implemented to ensure the health and safety of our campus community including students, faculty, staff, visitors, and contractors.
Persons Required to Follow the Policy
All people entering campus for any reason must follow the Policy for Social Distancing and Face Covering.This includes but is not limited to faculty, staff, students, volunteers, vendors, contractors, permitees, employees of related entities including but not limited to Purchase College Association, Research Foundation and all other visitors to the campus.
Policy Statement and Specifics
In the event of an outbreak of a highly infectious and/or deadly disease, including a pandemic, Purchase College may implement measures aimed at limiting the transmission of highly infectious disease through social distancing. Decisions regarding social distancing and other mitigation measures for an outbreak of influenza or other highly contagious diseases will be guided by such factors as the epidemiology of the disease, its response (if any) to anti-viral or other medications, the availability of effective medications and vaccines, specific at-risk groups, proximity of confirmed infection to a particular locale, and other factors.
The College President, in consultation with the Campus Emergency Response Team along with other related campus offices will determine the appropriate level of social distancing measures or other corrective measures to employ. Federal, state, and local governing authorities may provide guidance in making the determination, and those authorities are likely to follow guidelines and recommendations of the Center for Disease Control (CDC), World Health Organization (WHO), and Department of Health (DOH). In addition to social distancing, additional measures such as donning of personal protective equipment (PPE) may be implemented.
COVID-19 Pandemic Specific Policy
A. As recommended by the CDC and the New York State Guidelines, all people entering campus for any reason are required to:
- Adhere to social distancing restrictions
- Have a face covering available at all times and be considerate of the health concerns of community members.
- Wear face coverings when in direct contact with members of the public. Cover the nose and mouth with a face covering when inside campus buildings with the exception of when in your assigned residence or alone in your office.
- While dining in public, persons are required to maintain a distance of six feet.
- Face coverings are always required when outdoors within the plaza and all residential areas.
- In other outdoor areas beyond the plaza and residential areas, masks are also required if you are unable to maintain a social distance of more than six feet.
B. Both cloth and disposable face coverings are acceptable however, face coverings with exhalation valves are not permitted.
Cloth face coverings should:
- fit snugly but comfortably against the face covering both nose and mouth
- be secured with ties or ear loops
- include multiple layers of fabric
- allow for breathing without restriction
- be able to be laundered and machine dried without damage or change to shape
- stored properly when not in use to prevent damage or contamination
C. Those who are unable to wear face coverings due to a medical or other health condition should consult with the appropriate campus offices (Human Resources for state employees, the Office of Disability Resources for students and designated campus contacts for contractors, volunteers, permitees, and campus visitors) to discuss reasonable accommodations.Campus contacts for permitees and visitors shall consult with the Continuation of Programs and Services Public Health Committee for guidance.
D. Failure to Comply & Campus Enforcement
- Interactions with those failing to comply should be viewed as a public health educational opportunity, we are asking all members of our community to do their part.Persons not wearing a face covering or maintaining social distancing should be asked to comply.
Failure to comply may result in the following actions:
- For students, it may result in a report being filed with the Office of Community Standards.Upon review, the student may receive notice of disciplinary action, which could result in their removal from campus (suspension or expulsion).Additionally, residential students may be removed from on-campus housing through the Office of Community Engagement Residence License Agreement.
- For employees, it may result in referral to Human Resources for review and resolution in accordance with their collective bargaining agreement, including disciplinary action or up to and including termination. Employees are required to adhere to the above policy requirements in all instances except where doing so would inhibit or otherwise impair the employee’s health. Employees who are unable to wear face coverings due to a medical or other health condition should must consult with the Access and Reasonable Accommodation Officer (Ricardo Espinales, Associate Director of Human Resources, (914) 251-6086 to discuss reasonable accommodations.
- For visitors, permitees, revocable permit holders and contractors, it may result in removal of authorization to be on campus property and/or termination of the applicable lease/permit/contract.
- In the event of an emergency situation UPD can be contacted via telephone at (914) 251-6911.
E. Reporting and Enforcement
- Criteria for violations of this procedure are subject to a continued New York State Disaster Declaration and Executive Orders of the Governor of the State of New York. Violations may be reported as indicated above.
- On campus general complaints can be emailed to: firstname.lastname@example.org, employee related: HRM.Director@purchase.edu, student related: SAF.email@example.com
- New York State maintains a hotline for non-essential gathering complaints: (833) 789-0470.
- In the event of an emergency or crime in progress, call University Police: (914) 251-6911
Social Distancing: “physical distancing,” means keeping space between yourself and other people by staying at least 6 feet from other people, not gathering in groups, staying out of crowded places and avoiding mass gatherings of any size.
Personal Protective Equipment (PPE): is equipment worn to minimize exposure to hazards that cause serious workplace injuries and illnesses. Personal protective equipment may include items such as gloves, safety glasses, respirators, or face coverings.It is important to note that PPE does not eliminate exposure to the virus, it can help prevent exposures by acting as a barrier between the wearer and the hazard, in this case the virus.
Public Place (for purposes of this policy): shall mean buildings, grounds, and while in the process of transporting someone from one place to another or being transported such as a campus shuttle.Drivers are responsible for disinfecting the vehicle after each use.
All campus community members (students, faculty, staff, visitors, etc.): have a personal responsibility to adhere to this procedure to ensure the safety of all community members. Being personally responsible means you take ownership of what you do and how it may impact others.
H. Related Procedures
Public Space Implementation
Facilities, Student Affairs, Academic Affairs, Environmental Health and Safety, and Events Management are responsible for the implementation of this procedure.
The following areas and spaces will adopt the following practices while social distancing:
- General Building Occupancy: Occupancy will be adjusted to limit the number of people allowed on an academic building floor at one time and so no more than an appropriate number of classes are scheduled on the same floor at one time
- Classrooms, Lecture Halls, Science Labs, and Other Meeting Spaces: The maximum occupancy will be adjusted to accommodate social distancing. Occupancy changes will be coordinated with the Registrar to appropriately adjust maximum course attendance.
- Class start times will be slightly staggered to reduce hallway occupancy.
- Dining Areas: Maximum occupancy will be adjusted accordingly and carry out services will be provided only until restrictions have been modified.
- Residence Halls: Common areas and lounges in the residence halls are currently closed. Additional housing conditions have been imposed as part of the housing agreement, including but not limited to restrictions regarding visitors/guests to campus residences. Resident students should carefully read their Residence License Agreement and any addendums. Violations to COVID restrictions such as the visitor policy, may result in separation from the college for up to an academic or calendar year.
- Residential Buildings will be closed to visitors.
- Elevators: Use of elevators will be at a limited capacity, and persons should wear a face covering at all times.
- Stairwells: Campus building stairwells in some cases may have one-way traffic. Community members must comply with posted signage.
- Entrances/Exits: Campus building entry and egress routes may be separated in some cases.Community members must comply with posted signage.
- Reception Areas: Where physical barriers are not already in place, such as glass partitions, visual aids may be present to mark a 6 foot distance.
- General Spaces: Maximum occupancy will be adjusted accordingly, and furniture will be limited to single seating only.
- Restrooms: Occupancy may be modified to promote social distancing.Use of restrooms with multiple stalls should be limited based on room size to ensure at least six (6) feet of distance between individuals.Community members should wash hands for at least twenty (20) seconds after using restrooms facilities to reduce the potential transmission of the virus.Face mask will also be worn in restrooms.Hand sanitizer will be placed outside of the restrooms.
- Recreational and Athletic Venues: Spaces will be evaluated to determine how students can safely exercise while maintaining social distancing. Athletic competitions (both recreational and NCAA Division III) will be determined in concert with NCAA, SUNYAC, and health officials.
Department and Unit Implementation
Supervisors are responsible for implementation of the following modifications to protect the health of their employees.
- Offices (double occupancy or more): Space should be accessed to ensure that at least six feet of distance exists between the occupants while seated at their workstations. In instances where the space cannot be reconfigured to accommodate social distancing Facilities Management may be consulted.
- Any modifications or physical barrier needs will be reviewed and approved provided by Facilities. A barrier cannot impend airflow, heating, cooling, fire safety systems or accessibility.
- In instances where physical distancing is not possible, further corrective action such as schedule changes, remote work, telecommuting, should be considered.
- Restrooms (single occupancy): No modifications are required for the single occupancy restrooms. However, the waiting area outside of a single occupancy restroom will be evaluated to determine if signage is required to promote social distancing.
- Meeting Spaces: Conduct meetings remotely using existing campus technologies such as Collaborate, Zoom, in-house conference lines (can accommodate six participants), Intercall, the telephone, etc.
- Break Rooms and Common Areas: Social distancing and cleaning is the responsibility of those utilizing the space.
Personal Protective Equipment
Face Coverings will be made available to faculty, staff and students on scheduled days at the mailroom. Face covering needs when the mailroom is unavailable can be accommodated by emailing: firstname.lastname@example.org.
This procedure will remain in effect until further notice. For questions regarding this policy, please email email@example.com. For questions regarding state regulations, please visit New York Forward.Keep reading announcement»
Telecommuting Program Update
A broadcast email sent by Human Resources on June 25 stated that the campus would be updated regarding telecommuting before July 10. This was in anticipation of our “re-opening” plan being approved by SUNY System Administration and this region of the state being allowed to enter Phase 4. We are pleased to announce that the college plan has been approved and the Hudson Valley was cleared to enter Phase 4 this week. In Phase 4 “Colleges, universities, and other higher education institutions can open.”
Technically this means employees can start to return to campus however, we still want to limit the density on campus. In order to continue decreased campus density, telecommuting will be allowed to continue as deemed appropriate by the supervisor in consultation with the area Vice President. Together they will work to establish a plan to ensure health and safety of employees while meeting the colleges’ and departments work goals and operational needs.
The Task Force continues to plan for a return to on-campus operations and student return so over the next few weeks employees may need to report to campus, as needed, to perform certain job functions.Employee concerns can be addressed with the supervisor, sector VP, or Human Resources as appropriate and will be handled on a case-by-case basis.
We will continue to plan for the safe return to campus and update the community as the planning progresses.
Thank you for your continued hard work during these difficult times and your anticipated cooperation in working for a return to work on campus and student arrival for the fall semester.Keep reading announcement»
New York State Election Law - Time off to Vote
New York State Election Law
ATTENTION ALL EMPLOYEES
Time allowed employees to vote on Election Day N.Y. ELECTION LAW SECTION 3-110
- If you do not have four (4) consecutive hours to vote, either from the opening of the Polls to the beginning of your working shift, or between the end of your working shift and the closing of the polls, you may take off up to two (2) hours, without loss of pay, to allow you time to vote if you are a registered voter.
- You may take time off at the beginning or end of your working shift, as your employer may designate, unless otherwise mutually agreed.
- You must notify your employer not less than two (2) days, but not more than ten (10) days, before the day of election that you will take time off to vote.
Revised 4.14.2020 by NYS Legislation
 Employers: Not less than ten (10) working days before any Election Day, every employer shall post conspicuously in the place of work where it can be seen as employees come or go to their place of work, a notice setting forth the provisions of this law. Such notice shall be kept posted until the close of the polls on Election Day.Keep reading announcement»
The NYS/UUP Joint Labor-Management Committee is pleased to offer FREE online professional development to all UUP-represented employees
Please click on the following links for information about:Keep reading announcement»
Memorandum of Understanding (SUNY/UUP) - Possible Adjustment to Tenure Clock Timelines
Delay in payment of the April 2020 General Salary Increases (GSIs) for Negotiating Units CSEA & NYSCOPBA.
The Office of the State Comptroller (OSC) has been directed by the Division of the Budget to delay payment of the April 2020 General Salary Increases (GSIs) for Negotiating Units CSEA & NYSCOPBA.
The Division of the Budget has verified to OSC (Office of State Controller) that the 2% GSIs should not be included in employee payments to be made on April 29, 2020, but that all other salary adjustments owed, including Performance Advance, will be processed. The GSI payments will be deferred for 90 days and then assessed for issuance by the Division of the Budget.
Members of CSEA and NYSCOPBA have been notified by their respective union.Keep reading announcement»
Paid Family Leave (PFL)
Effective January 1, 2019, all UUP and MC-13 and 06 employees are eligible for and required to participate in the new Paid Family Leave benefit through New York State.
Paid Family Leave will provide paid time off so an employee can:
- Bond with a newly born, adopted, or fostered child
- Care for a family member with a serious health condition
- Assist loved ones when a family member is deployed abroad on active military duty
Employee payroll deductions fund the program. For 2019, the contribution is 0.153% of gross biweekly wages, up to and not to exceed an annual maximum employee contribution of $107.97. This deduction will begin no sooner than January 1, 2019.Keep reading announcement»
Agreement regarding extension of use of Personal Leave (PL) accruals
To: CSEA members
From: Human Resources
Date: April 6, 2020
Subject: Agreement regarding extension of use of Personal Leave (PL) accruals
The Governor’s Office of Employee Relations has reached an agreement with all unions, including CSEA, that for those employees who earn personnel leave to temporarily suspend the forfeiture of personal leave accruals as follows:
Employees engaged in the response efforts or who are unable to utilize “Personal Leave” (PL) due to ongoing response efforts who would otherwise forfeit unused PL on their anniversary date shall be allowed to carry such unused PL forward. This shall only apply to unused PL that was or would have been forfeited by bargaining unit members between the dates of3/9/20 to 5/31/20. (For example, a bargaining unit member has an anniversary date of 3/24/20, they still have one (1) remaining day of PL as 3/23/20 and due to the response effort is unable to use the PL day. In this case, on 3/24/20 this member would be allowed to have six (6) PL days. Five (5) new PL days in addition to the one (1) carried forward). All personal leave standing to the employee’s credit on their anniversary date fallingbetween 3/9/20 and 5/31/20 (in this example 3/24/20) would expire on the day before their following anniversary date, if unused.
For questions, please contact Time and Attendance at (914) 251-6057.
Asunto: Acuerdo relativo a la prórroga de los días personales
La Oficina de Relaciones con los Empleados del Gobernador ha llegado a un acuerdo con todos los sindicatos, incluida la CSEA, de que para aquellos empleados que ganan permiso de personal suspendan temporalmente el decomiso de las confiscaciones de licencia personal de la siguiente manera:
Los empleados que participen en los esfuerzos de respuesta o que no puedan utilizar los Días Personales debido a los esfuerzos de respuesta continuos que de otro modo perderían los Dias Personales no utilizada en su fecha de aniversario podrán llevar adelante dichos Días Personales no utilizados. Esto solo se aplicará a los Días Personales no utilizados que hayan sido o hubieran sido perdidos por los miembros de la unidad de negociación entre las fechas del 3/9/20 al 5/31/20. (Por ejemplo, un miembro de la unidad de negociación tiene una fecha de aniversario de 3/24/20, todavía tiene un (1) día personal restante como 3/23/20 y debido al esfuerzo de respuesta no puede utilizar el Día Personal. En este caso, el 3/24/20 a este miembro se le permitiría tener seis (6) Días Personales. Cinco (5) nuevos Días Personales además de el (1).
Para preguntas, comuníquese con Tiempo y Asistencia al (914) 251-6057.Keep reading announcement»