If you are responding to a request for updates from the managing editor:

  • Links: If your email program preferences are set to accept and display HTML, handbook links sent to you via email should be active (“clickable”). If a link is not active for any reason, just copy the link into the address field of your web browser.
  • If you have no updates, just email the managing editor with your “OK as is” and the links to the handbook page(s) you are approving.

To revise, add, and/or delete handbook text in your area of responsibility:

For small revisions:

  1. Follow steps 1 and 2 below.
  2. Paste the text into the body of a reply email, revise the text as needed, and highlight your changes
  3. In your reply email, add the link (web address) to the page where the original text appears
  4. Send your reply email, with your revised text (changes highlighted) and the link, to the managing editor
    1. In the subject line of the email, type “Faculty Handbook-[your dept.]”
      For example: “Faculty Handbook-Human Resources” 
    2. In the message area of the email, include your name, campus tel., and campus email (for editorial queries, etc.).

For extensive revisions:

  1. Click on the link to the page in the Faculty Handbook (or copy and paste the link into the address field of your web browser)
  2. Select (click and drag your mouse over) the text that you want to revise, insert new text between, or delete—and copy that text: 
    PC: Ctrl + c       Mac: Apple (Command) + c
  3. Paste that text into a Microsoft Word document: 
    PC: Ctrl + v       Mac: Apple (Command) + v
  4. Edit the text using the Track Changes feature in Word. For information on using Track Changes, please refer to the Microsoft Word “Help” menu.
  5. When you have finished updating the text of a particular handbook page:
    In the Word document, add the webpage address (link) at the top of your revisions for that page, so the managing editor knows which page you are referring to. (There are approximately 103 webpages in the Faculty Handbook.)
  6. When you have finished updating the text of all handbook page(s) in your area of responsibility:
    • Save the Word document as “Faculty Handbook-[your dept.]”
      For example: “Faculty Handbook-Human Resources”
    • Email the Word document as an attachment to the managing editor
      1. In the subject line of the email, type “Faculty Handbook-[your dept.]”
        For example: “Faculty Handbook-Human Resources”
      2. In the message area of the email, include your name, campus tel., and campus email (for editorial queries, etc.).

Have questions?

Please contact the managing editor, (914) 251-6020, in the Office of the Provost and Academic Affairs.