Dear Faculty,

Even though this upcoming phase of advising/registration will be conducted remotely, we want to ensure that strong academic advising continues across the college in a way maintains the relational and developmental aspects of advising while also providing guidance on academic planning that is 100% accurate.


The spring 2020 Course Withdrawal deadline has been extended to Tuesday, May 12th, 2020.

Students may elect a Satisfactory/D/F grading option for the spring 2020 semester by Tuesday, May 12th, 2020.

Important Dates

Advising Week is Monday, April 13th to Friday, April 17th.

Fall 2020 registration begins on Monday, April 20th.

Options for Distance Advising

1 - Start early. Although Advising Week isn’t until April 13-17, the Course Search is now live to the public and Alternate PINs are currently available from your Advisee Listing in myHeliotrope.

2 - Offer a virtual individual or group advising sessions during your normal office hours. You could have one Zoom session for freshmen/sophomores and another for your juniors/seniors. You can share your screen with students to review the Course Search, and a student can volunteer to share their DPR with the class so you can go through it from top to bottom. Students could ask questions and you can share your response with all of them. You can follow up and email the Alternate PIN to everyone who attended.

3 - Use a Google spreadsheet and invite your students to sign up for a time to speak with you over the phone or via Zoom. Feel free to copy/paste my template into a spreadsheet of your own. You can ask students to email you the best phone number to reach them at, and then you can call them at the specified time. To protect your privacy, dial *67 before entering their phone number, which will prevent your personal number from being shown on the recipient’s caller ID.

 4 - Use the Course Planning form, which you can copy/paste into an email and ask students to send it back with their responses. This is like an Add/Drop form, but more conversational. Students can explain the reason behind each of their course selections. Then use the Look Ahead feature in the Degree Progress Report to see exactly how those courses would apply to their degree requirements.

5 - Refer students to the Advising Center. We are advising via phone, email, and virtual appointments that students can schedule through our online calendar.

6 - Contact Us. Call the Advising Center at 914-251-3990 or email us at to discuss your advising question so we can empower you to guide your students.

Additional Information

Summer Courses
Summer courses could be a great way for students to “catch up” on credits, improve their GPA after a rocky semester, or propel themselves ahead! Students can view all of the summer sessions and course offerings online at

Advising Center Extended Hours
Although we will be working remotely, the Advising Center will be extending our usual hours to 9:00am—7:00pm from April 6 to May 1st, which includes the week before Advising Week and the week after Registration Week.

Registration Week
We encourage students and faculty to coordinate their meetings prior to Registration Week, but once a student’s registration period opens, the Advising Center will be happy to advise all students from all academic programs at all levels of academic standing.

Contact Your Advisees
You can contact all of your advisees at once by sending an email with the recipient formatted as follows: For example, if I send an email to, it will go to all of my advisees.

User Guides and Deadlines
The Office of the Registrar has it’s own Faculty and Staff resource webpage with helpful myHeliotrope User Guides and Course Scheduling Deadlines.

Educational Videos

Look Ahead
This short, 3-minute video demonstrates how to use the Look Ahead tool in the Degree Progress Report to help students determine how their planned courses will be applied to their academic degree requirements.

How to Use the Course Search
How to Understand the Degree Progress Report

Thank you for the invaluable role that you play for our students!

Ryan Homsey
Director, Academic Resource Center