The Advising Center is not only a resource for students, but also for faculty. We hope that the information on this webpage helps facilitate the important conversations that you have with students surrounding their academic journey. We invite you to contact us for additional support.

Call the Advising Center at 914-251-3990 or email us at to discuss your advising question so we can empower you to guide your students.

Contact Your Advisees

To email to all of your advisees at once, format the email recipient as follows: For example, if I send an email to, it will go to all of my advisees.

Important Dates

Advising Week is Monday, November 9 – Friday, November 13, 2020.

Course Registration for the Spring 2021 term begins on Monday, November 16, 2020 in accordance to the forthcoming registration timeline. We encourage students and faculty to coordinate their meetings prior to Registration Week, but once a student’s registration period opens, the Advising Center will be happy to advise all students from all academic programs at all levels of academic standing.

For more important dates, visit the 2020-21 Academic Calendar.

Planning and Options for Distance Advising

1 - Start early. Although Advising Week isn’t until November 9-13, the Course Search goes live a couple weeks in advance and Alternate PINs are available in Starfish and from your Advisee Listing in myHeliotrope.

2 - Offer individual or group virtual advising sessions during your normal office hours. You could have one Zoom session for freshmen/sophomores and another for your juniors/seniors. Use screen sharing to review the Degree Progress Report and answer any questions. Then type the student’s Alternate PIN into the chat window or follow up and email the Alternate PIN to the group of participants.

 3 - Use the Course Planning Worksheet, which you can copy/paste into an email and ask students to send it back with their responses. This is like an Add/Drop form, but more conversational. Students can explain the reason behind each of their course selections. Then use the Look Ahead feature in the Degree Progress Report to see exactly how those courses would apply to their degree requirements.

4 - Refer students to the Advising Center. We are conducting appointments via phone, email, and Zoom that students can schedule through our online calendar in Starfish.

Additional Information

Summer Courses
Summer courses could be a great way for students to “catch up” on credits, improve their GPA after a rocky semester, or propel themselves ahead! Students can view all of the summer sessions and course offerings online at

Educational Videos

Degree Progress Report (DPR)

How to Understand the Degree Progress Report
Look Ahead - This short 3-minute video demonstrates how to use the Look Ahead tool in the Degree Progress Report to help students determine how their planned courses will be applied to their academic degree requirements.


Overview of Features
Updating Your Profile
Updating Your Office Hours
Email Notifications for Appointments and Tracking
Respond to a Progress Survey

Course Search

How to Use the Course Search

User Guides and Course Scheduling Deadlines

The Office of the Registrar has its own Faculty and Staff resource webpage with helpful myHeliotrope User Guides and Course Scheduling Deadlines.

Thank you for the invaluable role that you play for our students!

Ryan Homsey
Director, Academic Resource Center
Lecturer, Conservatory of Music