Purchase College Library Donation Policy
Books/Materials We Accept:
As our space is limited and we are not a research library, the Library considers condition and currency as prime factors in accepting and evaluating donations.
We will accept the following items:
- Hardcover Nonfiction and fiction
- Textbooks (copyright 1998 or newer)
- DVDS, CDs, books on CD (must be operable and include original artwork and packaging)
Books/Materials We DO NOT Accept:
Please DO NOT send any of the following:
- Academic Journals (full runs or individual issues)
- Activity Books (coloring, crossword, etc.)
- Books Published by Magazines (Time/Life, e.g.)
- Case Law and Procedural Law Books
- Custom Course Packets
- Directories or Telephone Books
- Encyclopedia Britannica, World Book, Comptons, or Incomplete Sets
- LP Records, VHS Tapes, Cassettes
- Open Software Sets
- Periodicals or Magazines (i.e. National Geographic)
- Tax or Government Documents
- Book Club Editions
- Harlequin Romance Novels
- Reader’s Digest Condensed
- Marquis Who’s Who
- LPs, Cassettes, Videocassettes, Laserdiscs or 8-track tapes, 16 mm film, or other obsolete formats
- Playbill, either sets or individual copies
- Auction records
Please DO NOT send any materials in the following condition:
- Water Damaged
- Damaged Binding or Pages
- Missing Covers or Pages
- Excessive Writing, Markings, or Highlighting
- Cut Out Library Treatments
- Warped (softcover books)
Depending on the field or discipline, monographs and/or textbooks can become outdated or irrelevant within a certain time period. We will not accept books whose date of publication or copyright falls outside of certain timeframes. Examples include:
- Psychology: within the last 20 years
- Social Sciences: within the last 30 years
- Art: within the last 30 years
- Computer Science: within the last 10 years
General rule: If you would not want this item on your shelf, chances are we don’t either.
Once books are accepted, we consider one of four actions:
- Inclusion in our holdings, based on need, relevancy, and condition
- Discard because of poor condition, irrelevancy, or duplication in the collection, in accordance with New York State guidelines
- Sell in the bi-annual Library book sale
- Ship to BetterworldBooks. If the materials are in good condition but determined not to be included in our holdings, we will ship them to BetterworldBooks for resale or recycling.
We are unable to provide receipts for tax purposes. We will send a letter of acknowledgement for the donations. Acknowledgment of donations via bookplates can be done upon request.
The Library does not appraise donations or attest in any way to the value of the materials. If donors want an appraisal, they need to make their own arrangements before delivering the materials to us.
Donations are integrated into the collection. Except in rare cases, we will not agree to maintain a donation as a separate collection.
Consult with the Library Director, Patrick Callahan, before accepting any large or potentially valuable donation. We have to adhere to College and State guidelines when the value reaches certain thresholds.
After reviewing the donations policy, if potential donors feel their donations meet all initial criteria for acceptance, arrangements must be made in advance for large donations (more than several boxes) to ensure there is adequate space and staff time available to manage the donation.
We DO NOT pick up donations at an outside location. Donors are asked to drop off their materials at the underpass of the Performing Arts Center (PAC), near the campus mailroom entrance. For directions, you can contact Joseph Swatski.
- BetterworldBooks or online booksellers
- Local public libraries: Westchester Library System or Connecticut public libraries
- Independent booksellers
- Recycling Centers