The Student Success Committee is continuing its efforts to fund extracurricular and interdisciplinary events through the Student Engagement Grant and a Bus Transportation Grant.
The Purchase College Association (PCA) has allocated funding for this year’s Student Engagement Grant, which will be equally divided between the fall and spring semesters.
In addition, the PCA has budgeted for a limited amount of funding for bus trips to support faculty-student engagement outside of the classroom.
Eligibility
Faculty and Staff (priority for funding is for staff that also teach).
Purpose
To support faculty initiatives that increase student engagement with the world beyond the classroom and offer them new venues for interacting with each other. Examples include taking a class on a trip to a museum exhibit or a performance.
Preference is given to activities that do the following:
Assist lower-level students build a connection to each other and Purchase College.
Serve at least 20 students, and preferably more.
Involve students from numerous academic disciplines.
Involve event registration/entry fees or ticket costs.
Eliminate or offset the cost of public transportation fees to and from the activity.
Are not fully funded elsewhere. No events will be double-funded.
Award
Up to $100 for non travel related events (event registration, tickets costs, food) - This award is available to faculty members only. Up to $500 for bus transportation to off campus events, museums, concerts, cultural experiences.
Applications Due
Please submit at least 3 weeks prior to the event to ensure timely review and processing.
Applications
The Purchase College Association (PCA) are proud to award grants of up to $100 to support faculty initiatives that foster student learning outside of the classroom. Grants are awarded based on meeting application deadline and criteria.
Important Notes
The PCA will only reimburse one payee, who must be the primary applicant. Only the primary applicant should pay for all of the approved expenses.
The PCA will not reimburse students.
The PCA will not reimburse tax because the State University of New York is a tax-exempt institution. Please complete the tax-exempt form included in this application packet and give it to your vendor so they can remove any applicable tax from your purchase.
The PCA will only accept original, itemized, hard copy receipts. The PCA will not reimburse applicants who submit copies of receipts or credit card statements. Email receipts are acceptable as long if they function as the vendor’s official receipt of purchase.
The PCA will not award grants for events that have occurred in the past. You must submit an application before your event and receive grant approval in order to be reimbursed.
The PCA will not process reimbursements if receipts are not submitted within 30 days of your event.
What Types of Activities are Funded? Preference is given to activities that do the following:
Assist lower-level students build a connection to each other and Purchase College.
Serve at least 10 students, and preferably more. Involve students from numerous academic disciplines.
Involve event registration/entry fees or ticket costs.
Eliminate or offset the cost of public transportation fees to and from the activity.
Are not fully funded elsewhere. No events will be double-funded.
What Events/Items are Not Eligible for Funding?
Instructional support costs or guest speakers. Please contact your board of study chair about potential funding sources for these.
Private buses or car rentals, gasoline, tolls, parking fees, or tips.
Events where food is the sole focus of the event (e.g., taking students out to dinner).
Additional Guidance
Although no undergraduates are excluded, funds are not intended for students in upper-level, major specific courses.
Effort is made to allocate funds to as many different events, faculty members, and academic programs as possible. Activities involving more students at a lower individual cost are more likely to be fully funded.
Food requests may be considered when food is part of a larger experience engaging students.
Faculty and Staff are encouraged to apply for only one grant each semester. Please submit only one application per event.
Faculty expenses are covered along with student expenses. Please include yourself in the student head count. If there is a difference in price between your ticket and the student ticket, please reflect that amount in the “other expenses” section.
Be cautious about buying bulk event tickets or transportation tickets in advance, because some students who initially express interest in the event may not actually attend.
Examples of Successful Grant Proposals
Funds were awarded for the installation of a community art project in Port Chester.
Funds were awarded for a “Design Gathering” for Art and Design students, which offered students a deeper understanding of their academic requirements and the profession.
Funds were awarded to cover the cost of public transportation and tickets to see an exhibit at the Make Faire in Queens, NY. Purchase
Create a User Account or Login if you already have one.
Create New Order. Be sure to only order from the “In Your Space” selections
Order Review. In the comments section, state the following: This order is part of a Student Engagement Grant that will be funded by the PCA. Please contact Barbara Washington for confirmation of PCA approval.
Choose “PCA” as the payment method and complete order. Print the invoice.
The applicant must have their direct supervisor sign off on both the Purchase Dining Service Invoice and the Student Engagement Grant Application. Submit all application materials to Barbara Washington, Director of Student Success How to
Apply for a Student Engagement Grant
Complete the grant application.
Have the application signed by your School Chair/Director. Electronic signatures are not acceptable.
Send the completed application to Barbara Washington, Associate Director of Student Success, via email or interoffice mail (Enrollment Services, Student Services building, third floor).
Submit application at least 3 weeks prior to event to ensure timely review and processing.
Please notify Barbara Washington immediately if event is cancelled.
Once I Received a Student Engagement Grant – Now What?
In order to be reimbursed, the following information must be submitted to Barbara Washington within 30 days of the event:
A brief summary of the event. It is great to include comments from students.
A list of all student names who attended.
All original, itemized, hard copy receipts. We will not reimburse applicants who submit copies of receipts or credit card statements. Email receipts are acceptable as long if they function as the vendor’s official receipt of purchase.
Once all of the above information has been received, the paperwork for a reimbursement check will be processed. It may take up to four weeks for checks to be issued. We will notify you as soon as the check is available for pick up from Barbara Washington in Enrollment Services, located on the first floor of the Student Services building.
The Purchase College Association (PCA) is proud to award grants of up to $500 to support faculty and staff initiatives that foster student learning outside the classroom.
Some activities may require transportation in addition to an entrance fee for your planned event. To request funding for a bus, an additional proposal will need to be submitted that outlines the following questions. (See application attached):
Estimated quote for the bus? (Quotes can be requested by contacting the Purchase College Association). Please contact Christine Onderdonk (email link).
Submit copy of quote with application.
Before the bus is booked we will need the cell phone number of trip leader.
What is the minimum amount of students you expect to attend your event? School Bus maximum (44). Minimum for approval is 25 people.
Who from your trip, as trip leader, will meet and accompany the students on the bus to and from the event?
Review the itinerary for the trip: pick up location on campus, parking location and fee for the bus at your event, pick up time from your event and any other necessary details.
Length of time for bus usage? (Maximum 6 hours).
How to Apply for a PCA Bus Transportation Grant
Complete the grant application.
Have the application signed by your School Chair/Director. Electronic signatures are not acceptable.
Send the completed application to Barbara Washington, Associate Director of Student Success, via email or interoffice mail (Enrollment Services, Student Services building, third floor).
Submit application at least 3 weeks prior to event to ensure timely review and processing.
Please notify Barbara Washington immediately if event is cancelled.
