Opening and Closing Information
August 2025 Opening Information
Transfer Students: Wednesday, August 20th, 2025, 12 p.m. - 3 p.m.
First Year Students: Thursday, August 21st, 2025, 9 a.m. - 4 p.m.
Returning Students: Friday, August 22nd & Saturday, August 23rd, 9 a.m. - 4 p.m.
How to Prepare for Check In
Procedures
- Prior to move in day, be sure you have access to your MyHelitrope page
- Sign up for a check in time (Sent to your purchase email on August 1st)
- Follow the instructions in your check-in email.
- Arrive to West 1 and the Performing Arts Center at your designated check in date/time.
- Please do not arrive early or on a date not assigned to you. You will be asked to wait.
- Proceed to the lower lobby.
- Check into your housing assignment on your Housing Portal.
- Pick up and sign for your keys.
- Head to the designated parking area to unload your belongings.
- After unloading, move your car to west 2.
Helpful Tips
- Dress for hot/humid weather .
- Be prepared for the building you are moving into.
- Remember, Crossroads, Farside, Central, The Olde, The Commons and Alumni Village do not have elevators.
- Bring wheels of some sort to help you move belongings, we will not have moving bins available.
- Don’t overpack.
- Complete your Electronic Room Condition Report before unpacking your room.
Electronic Room Condition Report
- Please complete your electronic room condition report once you move in.
- This will help you avoid damage billing at the end of the year.
- You will receive instructions on Wednesday, August 24th.
- These must be completed by September 2nd. After this date it will no longer be available and you are accepting the condition of your room as noted on the form.
Reminder:
- Meal Plans begin Thursday, August 21st at 5 p.m.
- The loop service will begin on Thursday, August 21st running on a Sunday schedule.
Please email our office with any questions.
Electronic Check-In
Complete your electronic check in on your Housing Portal on the day that you check into campus using the steps below:
- Go to the Current Students page.
- Click on myHeliotrope
- Sign in using your email and password
- Click the Housing and Meal Plan Box
- Click on Housing
- While in the MyHousing Portal, Scroll down to Begin Express Check-In
- You will then receive a confirmation screen. Click again to confirm.
- You are all checked in!
2025–2026 Residence Hall Closing and Opening Dates
Event |
Date |
Important Notes |
|---|---|---|
Freshman Student Move In |
Thursday, August 21, 2025 | First Year Students move onto campus. Emails with information will be sent in July and August. Students must sign up for a time. |
Returning and Transfer Student Move In |
Friday, August 22 and Saturday, August 23, 2025 | Returning and Transfer students move onto campus. Emails with information will be sent in July and August. Students must sign up for a time. |
All Residential Areas Close |
Friday, December 12, 2025 | All residential areas (apartments and residence halls) close at 7 p.m. for winter break. Students must leave. |
All Residential Areas Open |
Tuesday, January 20, 2026 | Residential areas re-open at 11 a.m. |
Non-Graduating Students Move Out |
Wednesday, May 13, 2026 | All non-graduating students must be moved out of campus housing by 10 a.m. |
Graduating Students Move Out |
Friday, May 15, 2026 | All graduating students must be moved out of campus housing by 9 p.m. |