Disciplinary Reports and Initial Conference
Any member (faculty, staff, or student) or recognized group of the Purchase College community may file a report alleging a violation of college policy whenever it is believed that a behavior warrants attention of the campus discipline system. Any violations of the Student Code of Conduct are to be reported either to the Office of Community Standards, Office of Community Engagement, or University Police.
If you would like to file a report with Community Standards, please contact firstname.lastname@example.org for instructions and access to the incident report link.
Notification of Charges and Initial Conference
The Office of Community Standards follows the campus email policy which states that email is the college’s primary means of communication between students, faculty, and staff. Messages will be sent to your official Purchase email account. Students are responsible for the consequences of not reading communications sent to their account in a timely manner.
If a student has allegedly violated the Student Code of Conduct, an “Initial Conference Appointment” letter will be sent to the student’s official Purchase email account arranging a meeting. The initial conference officer will schedule an initial conference and notify the accused student/respondent in writing of the time and place of the meeting, which is usually conducted within seven (7) business days from the receipt of the incident report, barring extenuating circumstances.
The Office of Disability Resources (ODR) coordinates academic adjustments and auxiliary aids and services for students with disabilities to ensure equal access to all programs, services, and activities at Purchase College. If you have a disability and require accommodations throughout the conduct process, please call or e-mail the ODR to initiate your request for accommodations, (914) 251-6035, email@example.com. Barring extenuating circumstances, the Office of Community Standards must receive information about your approved accommodations at least 24 business hours prior to the scheduled meeting date. Extenuating circumstances include, but are not limited to: illness, death/bereavement of parent/guardian or sibling, university closures, breaks between semesters due to activities such as study abroad, etc. Note: a change in employment/work schedule or pre-scheduled/non-emergency medical appointment does not constitute an extenuating circumstance.
At the initial conference the charges are explained and the accused student/respondent is made aware of the range of sanctions for each code violation. The student will be able to review the incident report(s) received by the Office of Community Standards at this meeting. Any finding issued by the Initial Conference Officer will be determine on the basis of the information/evidence presented and what is “more probable than not” (aka preponderance of evidence). During the scheduled time of the initial conference, the accused student/respondent may elect one of the following courses of action:
- Not to appear. In these cases all statements obtained by the Initial Conference Officer and the violations outlined in the initial conference appointment letter are considered true and accurate, and appropriate administrative action is taken.
- Accept responsibility for the charges pending, waive their right to a hearing, and agree to accept the sanction determined by the Initial Conference Officer. If the Initial Conference Officer deems the information obtained does not support the allegation, they may elect to administratively find the student not responsible.
- Request a hearing. The accused student/respondent may disagree with the finding and/or sanction determined by the Initial Conference Officer and elect to have an administrative or committee hearing.
For questions about incident reports or the initial conference, a student can contact the Office of Community Standards or the Ombudsman. Please visit the Ombudsman Office website for more information.
The Sexual Violence Prevention and Reponse web page can provide more information related to reporting and investigation procedures related to violations involving sexual and interpersonal violence.