Time and Attendance Record/Timesheet Policy

The Office of the State Comptroller mandates that all New York State employees submit current and accurate attendance records. In order to comply with this mandate the Department of Human Resources instituted the following timesheet policy:

 Full-time and part-time employees (UUP Faculty, Staff and M/C)

• All full-time and part-time employees (UUP Faculty, Staff and M/C) paid on an annual basis are required to submit, electronically via the Time and Attendance System (TAS), a monthly time record. Electronic time records must be submitted no later than the 10th of the following month. If you do not submit your time record on-time, you and your immediate supervisor will start receiving email notifications from TAS notifying you that a time record is outstanding. If the time record continues to be outstanding, email notifications will then be forwarded to the department head within 20 days. If you know that you will be away from the college during the beginning of a month, you can request from the Payroll Office that a designee be setup/authorized on your behalf to enter your time record and/or submit time-off request in TAS. 

Hourly paid UUP Staff and Full-time Classified (M/C, CSEA, NYSCOBA and PBANYS) employees

• All hourly paid UUP Staff and Full-time Classified (M/C, CSEA, NYSCOBA and PBANYS) employees are required to submit biweekly paper timesheets.

Employees who have reached their maximum accruals and/or employees on leave (medical, etc.) are still required by the New York State Office of the State Comptroller to submit monthly timesheets. Employees do not accrue leave credits while they are out on a Title F or Sabbatical Leave.