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Posting Material on Campus

Purchase College is resolute in its position that free inquiry and dialogue are the important foundation for higher education. The policy of the college on posting material on campus is intended to uphold these values. The policy also reflects the college’s right to place reasonable restrictions on the time, place, and manner of speech on campus.

 The intent of this policy is to serve as the overarching college policy on posting and set forth procedures for the orderly posting and distribution of print materials. It is in this context that recognized student organizations, departments, and offices of the college, and members of the college community may display signs, banners, posters, or other displays provided that they also meet the posting policy governing specific departments, schools, and organizations (e.g., PSGA).

1. Internal Groups/individuals

  1. Internal groups are defined as registered student organizations, campus governance units, academic units, campus departments/offices, and college committees. Individuals are members of the Purchase community by their affiliation with the college as students, faculty, staff, and administrators. Internal groups/individuals may place materials (e.g., posters, notices, flyers, announcements) on college bulletin boards or on general-purpose/open bulletin boards, in accordance with the following requirements:
  2. The use of department, office, or organization bulletin boards or surrounding area, including digital signage, shall be in accordance with the policies, procedures, and established practices within each department, office, or organization, and in alignment with this college-wide posting policy.
  3. No materials shall be affixed on any other surface (interior or exterior), including but not limited to buildings, doors, windows, interior walls, elevators, classroom chalkboards, trash receptacles, light poles, telephone poles, posts, pillars, trees, shrubs, building signs, retaining walls, fountains, vehicle windshields, or any object on the campus. The exception to this are private office doors of faculty, staff, and administrators.
  4. The hand-to-hand distribution of materials is permitted only when such activity does not disrupt or interfere with the educational, administrative, or operational activities of the college, the maintenance of campus property, or the free flow of traffic and persons. Reasonable efforts shall be made by the sponsoring college group to prevent and pick up litter as a result of the group’s hand-to-hand distribution of promotional materials.
  5. The use of tape, paint, or other substances used to convey a message on sidewalks, roadways, buildings, grounds (including snow and ice), or any other campus property is prohibited.
  6. Chalking is not permitted anywhere on campus, including sidewalks.
  7. Materials for events, programs, or services, including those open to the general public, shall include the following Disability Accommodation Statement: “Persons with disabilities seeking accommodations in order to participate fully in this event should contact [name of the program sponsoring organization] at [phone number and email address] in a timely fashion to allow making reasonable accommodations.” Assistance in arranging reasonable accommodations for persons with disabilities is available from the Office of Disability Resources in the Student Services Building. However, the cost of providing reasonable accommodations must be paid by the sponsoring organization in accordance with policies and procedures for such arrangements. If an organization does not have funds sufficient to provide the accommodation, the organization should contact the Office of Disability Resources to make necessary arrangements.

2. External Groups/individuals

External is defined as those that are not registered student organizations, campus governance units, academic units, campus departments/offices or committees, or an individual registered student. Individuals and external groups are permitted to place materials (e.g., posters, notices, flyers, announcements) only on general-purpose/open bulletin boards located in the lobby area of each building, in accordance with the following requirements:

  1. Printed materials for commercial purposes shall pertain only to academic support, other services to students, and food.
  2. Noncommercial material by external groups is permitted. Some examples include:
    Invitations to audition for or participate in an off-campus music, dance, or theatrical production or visual art exhibition; publicity for lectures, concerts, and events at other college campuses; publicity for lectures, concerts, and events at local libraries; flyers for meetings of local political parties, committees, organized protests, and other political organizations; notice of scheduled religious services or holiday activities at a local church, mosque or synagogue; and notice or invitation to participate in off-campus volunteer activities, charitable societies, or community service activities.
  3. Posting party is responsible for timely removal of their posts from general- purpose/open bulletin boards.
  4. No material shall be affixed on any other surface (interior or exterior), including but not limited to buildings, doors, windows, interior walls, elevators, classroom bulletin boards, classroom chalkboards, trash receptacles, light poles, telephone poles, posts, pillars, trees, shrubs, building signs, retaining walls, fountains, sidewalks, roadways, vehicle windshields, any other areas of a building whether inside or outside, any other area of the campus, or any object on the campus.
  5. The use of tape, paint, or other substances used to convey a message on sidewalks, roadways, buildings, grounds (including snow and ice), or any other campus property is prohibited.

3. General Posting Requirements

  1. Posted material shall not include references to the sale or consumption of alcohol or other drugs.
  2. Posted material shall not promote or condone behavior that violates college policies or local, state, or federal law.
  3. Materials that infringe on the copyrighted or trademarked works of others are prohibited. Copyrighted and trademarked works may include, but are not limited to: logos, digital images, photographs, paintings, movies, videos, and written works.
  4. Access to posting space on college bulletin boards, and general-purpose/open bulletin boards is available on a first-come, first-served basis.
  5. Posted materials shall be made of paper or similar medium as appropriate for posting on a bulletin board. The preferred size is 8.5” by 11” or smaller. Posted materials shall not exceed 17” by 22.”
  6. No more than one copy of any given posted material shall be affixed to any college bulletin board, or general-purpose/open bulletin board.
  7. The posting of materials shall be performed by the sponsor. Likewise, the sponsor shall also be responsible for the prompt removal (within 24 hours) and proper disposal of all posted materials upon the conclusion of an event, program, or service.
  8. The distribution or posting of materials within campus residences shall be in accordance with OCE policies.
  9. The door-to-door distribution of materials in residence halls is not permitted. The only exception to this is the distribution of PSGA election materials.
  10. Digital signage policy is controlled and monitored by the department that owns the equipment.
  11. Academic class projects that may involve posting of materials could be exempted from this policy as long as the project has been approved by the faculty member for the course and the exemption from this policy is granted by the provost.
  12. Anyone posting materials in violation of this policy may be subject to disciplinary or legal action, as appropriate.