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Security Systems Integration Policy

This policy from the New York State University Police at Purchase College and Campus Technology Services at Purchase College covers the operation of a college-wide integrated security platform for all current and future security systems. Purchase College’s integrated security platform helps to create a more secure environment for students, faculty, staff, and visitors to our campus.

Scope:

This policy applies to all personnel and departments at Purchase College and covers the implementation and installation of the following systems: CCTV, electronic access control, intrusion detection alarm systems and panic alarm systems.

Definitions:

  • NYSUP – New York State University Police at Purchase College
  • CTS – Campus Technology Services
  • CCTV – Closed Circuit Television
  • EAC – Electronic Access Control
  • IDA – Intrusion Detection Alarm

Security System(s) – Any combination or singular implementation of CCTV, EAC, and/or IDA that is used to protect persons or property, or that is used to deter or prevent access by unauthorized personnel.

Security Systems Integrator – a vendor, software provider, installer, consultant, or other person or company that is primarily charged with assisting NYSUP and CTS with the design, installation, and/or management of any single component of a security system.

Policy:

This college-wide policy covers security systems installation requests and maintenance, which will be handled in accordance with the following principles:

  • A single standard integrated system will exist throughout the campus.
  • Technology standards are defined and supported by Campus Technology Services (CTS) in consultation with the New York State University Police at Purchase College (NYSUP).
  • Departments that have requests for any of the aforementioned security systems in addition to what the college provides will need to:
    • Adhere to college policies and procedures
    • Secure approval from NYSUP and CTS
    • Adopt the college system design standards
    • Fund the capital costs as well as any ongoing costs

Responsibility

NYSUP is authorized to oversee and coordinate the use of security systems across the campus. All departments using any security system(s) are responsible for implementing this policy within their respective operations.

  • The Chief of Police is authorized to coordinate and oversee the use and monitoring of security systems across the campus.
  • In the case of CCTV systems, NYSUP will monitor such systems via live video feeds that terminate within NYSUP headquarters.
  • In the case of Electronic Access Control (EAC) systems, the Chief of Police will delegate management of individual buildings to the appropriate unit heads, building manager, or their designees. Unit heads and building managers are responsible for ensuring that the integrity of the EAC system is maintained. The Chief of Police may revoke management authority in cases where system integrity is not maintained.
  • In the case of Intrusion Detection Alarm (IDA) systems, the Chief of Police will delegate management of individual buildings or sections of buildings to the appropriate unit heads, building manager, or their designees. Building managers will be responsible for ensuring that the integrity of IDA systems is maintained. The Chief of Police may revoke management authority in cases where system integrity is not maintained.
  • NYSUP will monitor and respond to any IDA condition that is reported through a central monitoring station located within NYSUP headquarters.
  • Existing systems will be evaluated for compliance with this policy.
  • All requests for security systems installations are to be reviewed for conformance with established guidelines and to ensure that any proposed system is compatible with college hardware and software platforms.
  • No security system will be purchased and/or installed without the review / approvals as noted.
  • NYSUP will monitor new developments in relevant laws and best practices in security and law enforcement to ensure that security systems at Purchase College are consistent with the highest standards and protections in the industry.

NYSUP will be responsible for monitoring CCTV and IDA systems, ensuring that EAC systems are being appropriately monitored by building managers and, in conjunction with CTS will review new requests to ascertain that they will be able to function appropriately as designed within the existing infrastructure. NYSUP will receive new requests for security systems via the Security Systems Request Form. Working with CTS, they will also examine the fiscal impact of new requests and verify that the appropriate funding is adequate.

CTS will be responsible for maintenance of related operating systems, coordination with security system integrators, and reviewing new requests to ascertain that they will be able to function appropriately as designed within the existing infrastructure. Working with NYSUP, they will also examine the fiscal impact of each request and verify that appropriate funding is adequate.

Procedure

Requests for Security Systems:

  1. Requests for new installations of any security system must be submitted to NYSUP using the Security Systems Request Form. The Chief of Police will review the request, and if approved, will consult with the Director of CTS for the appropriate CTS approvals.
  2. If the request is approved by both CTS and NYSUP, arrangements for purchase and installation will be made utilizing existing procurement rules and regulations.
  3. Prior to Purchase and/or bidding, the President will review all relevant documentation and issue final approval.
  4. Once final approval is received, the requesting department will initiate the purchase/bid process through the relevant department.