All those submitting proposals and bids to Purchase College must be aware of and abide by the following college policies.
|Domestic Violence and the Workplace Policy|
To view the policy, please click on the below link.
|NET Card Policies and Procedures|
NET Card Policies
Purchase College - SUNY
NET Card Usage Policies and Procedures
(Updated August 21, 2019)
In association with Citibank, the State of New York has developed a NY State Non-Employee Travel Card (hereinafter referred to as NET card) for use when official travel involves non employees. The Card enables departments to provide for travel and travel related expenditures involving non-employees such as students and coaches. From the College viewpoint, it works like a debit card. From a supplier’s viewpoint, it is a Visa Card, and is processed like any other credit card. The NET card delegates purchasing authority to the department. The card enables faster procurement with a minimum of paperwork. Naturally, as with all card transactions, there are restrictions that apply to usage of the NET Card.
In order to be delegated authority, the Cardholder has to undertake some responsibility. Naturally, the Cardholder has to protect the NET Card, just as they protect their own personal credit cards. The Cardholder has to agree to use the NET Card responsibly. They must retain the transaction records for audit purposes. The Cardholder must attach the transaction records to their Recap statement and Citibank monthly statement and submit them to their supervisor/account manager for review and approval. The department head indicates approval by signing (and dating) your monthly Recap form. After the supervisors/account manager’s approval the Recap form, monthly statement, and transaction backups (receipts, invoices etc.) must be submitted to Accounts Payable on a timely basis. Note: The Cardholder should always keep copies of their monthly Citibank statement, Recap form and backup records.
Issuance (Steps to Acquiring a NET Card):
Card Usage Requirements:
(1) NET Card – Acceptable Use
The NET card is used for the following;
Only actual, necessary and reasonable expenses are eligible for reimbursement.
(2) Who Should Have a NET Card?
Any College employee that;
Purchase College is committed to fostering a diverse community of outstanding faculty, staff and students, as well as ensuring equal educational opportunity, employment, and access to service, programs, and activities, without regard to an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the Purchase community (including vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
Purchase complies with all applicable federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.
Sexual harassment is defined as: Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when:
Sexual harassment may include:
Sexual violence has been defined as “physical sexual acts perpetrated against a person’s will or where a person is incapable of giving consent,” including rape, sexual battery, and sexual coercion.
Domestic victim status has been defined by the Human Rights Law as an individual who is a victim of an act which would constitute a family offense under N.Y. Family Court Act § 812. It is unlawful to discriminate against a domestic violence victim in hiring for a job, job advancement, requests for use of leave time, or other terms, conditions or privileges of employment. It is also unlawful for an employer to take an action in retaliation for filing a complaint of discrimination.
On-campus inquiries or complaints regarding Title IX Violations may be addressed to:
Inquiries may also be directed to:
New York Office for Civil Rights
|Policy on Sexual Harassment|
Harassment harms the learning community. Academic freedom, creativity, professional achievement, and personal development flourish in a healthy environment. Such an environment must be one in which all employees and students can pursue their work free from coercion, intimidation, and exploitation. Harassment is antithetical to the mission of the college, and violations of this policy will result in disciplinary action up to and including expulsion or termination.
By law and SUNY policy, sexual harassment is defined as:
Unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature when:
Note: Although the majority of incidents involve a man harassing a woman, the law also applies to women harassing men, women harassing women, and men harassing men. This policy applies equally to employees and students, male and female. Those who feel they have been victims of such discrimination should contact the affirmative action officer (AAO) or the director of human resources. Pursuing a complaint on the campus does not rescind the right to file with an outside enforcement agency such as the State Division of Human Rights.
Sexual harassment may include:
Sexual harassment is a violation of the law and of SUNY policy
What you can do if you feel you are subjected to sexual harassment:
Relationships with Students
One of the hallmarks of the Purchase experience for students is the opportunity to establish relationships with faculty and staff that extend beyond the classroom and office. These relationships help to provide an environment in which faculty and staff serve as role models and mentors, facilitating students’ intellectual and personal growth.
Trust and respect are diminished when those in positions of authority abuse, or appear to abuse their power. It is ethically wrong for faculty or staff to use their positions to exploit students. Voluntary consent by a student to a sexual relationship with faculty or staff is suspect, given the imbalance of power in such a relationship. Students involved in such relationships are at risk of exploitation. Faculty or staff involved in such relationships are creating potential conflicts of interest, personal liability to charges of sexual harassment, and interference with the welfare, academic, or work performance of others.
The Governor’s Executive Order No 28 prohibits all state agencies from discriminating on the basis of sexual orientation in the provision of any services or benefits by a state agency and in any matter relating to employment by the state.
The following people on campus are available to help you:
You also have the right to contact off-campus agencies that have the responsibility of enforcing laws related to sexual harassment:
|Regulations for a Drug Free Environment and Information on Counseling and Treatment|
Dear Purchase College Community,
The College is committed to providing a learning environment which is healthy and productive and which supports the intellectual, aesthetic, physical and social development of individual students. In compliance with the Federal Drug Free School and Communities Act of 1989, this brochure sets forth the policies and standards of conduct which will be assigned for violation of these policies, but it also provides information concerning the availability of counseling and treatment possibilities for those in difficulty. I am asking for your help and cooperation. I hope you will read this booklet, abide by the regulations, and join me in my commitments to creating a productive, drug-free learning and living environment.
1. The use of illegal drugs is a threat to the health of the individual and also interferes with the efficient pursuit of individual educational goals.
2. The presence of illegal drugs is detrimental to the entire educational community. Their presence interferes with the educational, developmental and creative process.
3. Possession, use, sale or other distribution of illegal drugs violates federal, state, and local laws. The College expects adherence to these laws. No special exemption from civil or criminal law exists for members of a college community.
4. Underage possession/use of alcohol, and sale or other distribution of alcohol to those under the legal drinking age violates federal, state, and local laws. The College expects adherence to these laws. No special exemption from civil or criminal law exists for members of a college community.
Alcohol and Other Drugs Policy
The unlawful use, possession, dispensing, manufacturing or distribution of controlled substances in all College work locations is prohibited. Employees who unlawfully use, possess, dispense, manufacture, or distribute controlled substances will be subject to disciplinary procedures consistent with applicable laws, rules, regulations, and collective bargaining agreements. Employees must notify the College’s Personnel Office of any criminal drug statute conviction for a violation occurring in the workplace, or at a work site, no later than five (5) working days after such conviction.
Violations of the State policy on alcohol and other substance abuse in the workplace may constitute grounds for disciplinary action pursuant to Section 75 of the Civil service Law or the Disciplinary Articles of collectively negotiated agreements.
Congress passed the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act of 1989. The following is the Alcohol and Other Drugs Policy for employees and students at Purchase College. The term “controlled substances” as used herein refers to the hundreds of chemicals listed by the federal government in the Controlled Substance Act.
The use, sale, or possession of any drug paraphernalia, including but not limited to water pipes, bongs, and hypodermic syringes/needles not prescribed by a licensed physician will be subject to confiscation and disciplinary action.
2. Violations of these policies will result in disciplinary and/or administrative action, as well as criminal prosecution whenever feasible. Campus disciplinary action will be taken through the appropriate administrative discipline processes for employees and for students. Consequences may include termination or dismissal.
3. The College provides confidential counseling, educational programs, and other services for students seeking assistance related to the use of alcohol or illegal drugs.
Penalties for Drug Possession and Sale
Federal trafficking penalties for first offense Schedule I&II drugs range from a minimum of 5 years to a maximum of life in prison and a fine of $1 million for an individual or $10 million if not an individual. Penalties for first offense trafficking Schedule III&IV drugs range up to 5 years in prison and a fine of $250,000 for an individual or $1 million if not an individual. Federal penalties for first offense trafficking marijuana range up to a maximum of life in prison and up to $4 million fine for an individual or $10 million if not an individual, depending on the quantity of marijuana.
Types of Drugs
Schedule I: Heroin, LSD, Mescaline, Psilocybin, other Hallucinogens, PCP, Quaaludes, marijuana, china white, mushrooms, ecstasy, GHB and MDA.
Schedule II: Morphine, Methadone, Oxycontin, Demerol, Codeine, precedent, Fentanyl, Dilaudid, Seconal, Nembutal, Cocaine,Crack, Amphetamines, and other opium and opium extracts and narcotics.
Schedule III: Certain barbiturates such as amobarbital and codeine containing medicines such as Fiorinal #3, Doriden, and codeine-based cough suppressants and all anabolic steroids.
Schedule IV: Barbiturates, narcotics and other stimulants including Valium, Talwin, Librium, Euqanil, Darvon, Darvocet, Placidyl, Tranzene, Serax, Ionamin (yellow jackets).
Schedule V: Compounds that contain very limited amounts of codeine, dihydro-codeine, ethlymorphine, opium, and atromine (Robitussin AC).
Schedule VI: Marijuana, THC, Hashish, Hash Oil, Tetrahydrocannabinol
New York State Laws Regarding Alcohol Violations
Driving While Intoxicated (DWI) (BAC of .08 or more) - $500-$1000 fine, up to 1 year in jail and minimum 6-month license revocation.
Felony Driving While Intoxicated (second DWI conviction in 10 years) - $1,000 -$5,000 fine, up to 4 years in prison and minimum of 1 year license revocation.
Procuring Alcohol for persons under the age of 21 - $200 fine, up to 5 days in jail or both.
Possession by persons under 21 - $50 fine per offense and/or completion of alcohol awareness program and/or community service.
Use of false ID for alcohol purchase - $100 fine, and/or community service, and/or completion of an alcohol awareness program, and/or revocation of driver’s license for 90 days.
New York State Penalties
The following are warning signals that may indicate a problem in your drinking pattern:
Why is alcohol considered a dangerous drug?
Alcohol is a drug that significantly affects all body systems, contributing to the incidence of cancer, heart disease, liver disease, digestive disorders, and brain dysfunction. In fact, its contributions to these problems is greater than that of any other known legal or illegal drug.
Alcohol impairs judgment in very specific ways: it may make on “feel” as if he or she is doing better than he or she is. You feel more attractive, wittier, and more in control of the situation – thus, the temptation to take extraordinary risks. The awareness of being impaired is reduced!
To request a copy of the Biennial Review in its entirety, please contact one of the following:
|Tobacco Free Policy|
Purchase’s Tobacco Free Policy
In recognition of the overwhelming scientific evidence that tobacco use causes serious diseases and is the leading preventable cause of death in the United States, Purchase College is instituting a Tobacco Free policy to change the culture of tobacco use on campus. This policy expands on the Clean Air Act of 1970 and the New York statewide smoking ban that took effect on July 24, 2003, which bans smoking in all enclosed workplaces in New York, including bars, restaurants and construction sites. The policy will apply to any property owned, leased, or operated by the college. In line with the tobacco-free vision of New York held by SUNY Chancellor Nancy Zimpher and Governor Andrew Cuomo, Purchase’s goal is to be completely tobacco-free by the end of the 2017–18 academic year.
Purchase College places a priority on the health and well-being of students, faculty, staff and those who visit the Purchase campus. The Tobacco Free policy will complement the college’s environmental sustainability efforts, help create and preserve equitable and respectful work, study, and living environments, and bring Purchase’s institutional investments in line with the college’s principles on social and environmental responsibility. It will also eliminate harmful exposure to secondhand smoke and prevent litter and chemical leaching from tobacco waste.
What Counts as “Tobacco”?
Under the policy, “tobacco” is defined as all tobacco and tobacco-derived products intended for human consumption, including, but not limited to, cigarettes, cigars, pipe tobacco, e-cigarettes, hookah-smoked products, clove cigarettes, bidis, kreteks, and smokeless tobacco (for example, dip, chew, snus, and snuff). It does not include any product that has been approved by the U.S. Food and Drug Administration (FDA) for sale as a tobacco use-cessation product.
Because the liquid-nicotine mixture in e-cigarettes is derived from tobacco, it is defined by this policy as a tobacco product rather than as a tobacco-cessation product. While the secondhand effect of the vapor from e-cigarettes may be less harmful than that of tobacco smoke, Purchase is unwilling to expose students to possible harm from an unregulated and untested product. When the FDA makes a ruling on e-cigarettes, this policy will be reconsidered.
The Tobacco Free Committee
Purchase will maintain an ad hoc Tobacco Free Committee to help the campus make the transition from a culture of casual public tobacco use to one that promotes clean air and consideration for the health of others. This committee will oversee the creation of designated smoking areas to be used while the college is making the transition to becoming entirely tobacco free. It will also develop an outreach campaign for members of the community with nicotine dependency, offering help through flyers, posters, emails, information sessions, and support groups. The committee will educate the community about free cessation options, institutional resources, and potential student code of conduct violations so that the policy is clear. It will coordinate an effort to engage the campus in an on-going dialog with the campus about tobacco. The Tobacco Free policy will be reviewed at least annually and will be revised as needed to ensure that its objectives are attained and that Purchase is in compliance with federal and state law. The committee will contain representatives from the faculty, staff, and student body.
How Will Tobacco Free Work on Campus?
The Tobacco Free policy will have two phases. During the initial phase (from present to June 2018), tobacco use will be strictly limited to designated smoking areas, which will be created around campus by the the start of the fall semester of 2015. ( Note: Please see the attached smoking zone map) Smokers will be required to use specific receptacles for their litter. Information about Tobacco Free and cessation options will be clearly posted and disseminated around the campus. Smoking elsewhere on campus during this period will be a violation of campus policy. This rule will also apply when students attend college-sponsored off-campus events. By June 2018, tobacco use will not be permitted anywhere on college owned, leased or operated property.
This policy is driven by respect for others and the environment and relies on the thoughtfulness, consideration, and cooperation of tobacco users and non-users for its success. The success of this policy will depend on the cooperation of all members of the Purchase College community, both to comply and encourage others to do so. It is the responsibility of all members of the college community to abide by this tobacco policy.
An initial violation of the policy will result in only a verbal warning. This warning will include information about the policy, the rationale behind it, and the availability of tobacco-cessation and harm-reduction support services on and off campus. Subsequent noncompliance by students will result in formal discipline under section E12 of the Community Standards of Conduct.
Helping our Community to Stop Using Tobacco
Purchase will make every reasonable effort to assist students, faculty and staff who wish to stop or reduce their use of tobacco products. It will promote awareness of evidence-based tobacco-cessation resources through a multifaceted outreach campaign. Students can find cessation and reduction tools and treatment, including counseling and nicotine-replacement therapy, at Student Health Services and the Wellness Center. Faculty and staff can get help through the Employee Assistance Program and from their healthcare providers. The Tobacco Free Committee will regularly solicit feedback from the campus community to ensure that the needs of those interested in tobacco cessation are being met.
Advertising, Promotion, and Sales
Tobacco sales are prohibited on the campus. The college will not accept advertising, marketing, distribution, or promotion of tobacco products.
Sponsorships, Gifts, Funding, and Investments
All grants and gifts to Purchase and all solicitations and proposals for such funds must have the approval of the college and must conform to its mission statement and culture of wellness, SUNY policies, and all applicable laws and regulations. With that in mind, Purchase will no longer invest in any direct tobacco company holdings and will divest itself of any remaining investments in the tobacco industry as soon as it is reasonably able to do so. Investment packages that include tobacco-related holdings must be reported to the Tobacco Free Committee annually as long as such holdings remain in those packages.
Changing the Culture
Purchase will actively educate the campus community about the dangers of tobacco use. The Tobacco Free policy will be clearly posted in student handbooks, on the campus website, and in other publications. Freshman seminars will review it, and it will be shared with parents, alumni, and visitors through admissions publications, media, campus announcements, the college website, and other resources. Key components of the policy will be posted on signs around campus (e.g., “Purchase is moving toward being tobacco free”; “Limit tobacco use to designated areas only”). Public announcements will address the policy and its implementation at events on campus.
The Tobacco Free Committee will undertake education and outreach efforts intended to change the culture of the campus community to one that values clean air, mutual respect, and holistic well-being.