Glossary of Terms
Prepared by: Policy and Data Standards Committee
Table of Contents
- Academic Program
- Active Student
- Admission Decision
- Admission Type
- Annual Average Full-Time Equivalent (AAFTE)
- Academic Program Enterprise System (APES)
- Application Status
- Award Level
- Award Type
- Bridge to Baccalaureate/Baccalaureate and Beyond Students
- Census Date
- Classification of Instructional Programs (CIP) Taxonomy of Discipline Division
- Continuing Student
- Continuing Education/Non Credit Student
- Country of Citizenship
- Course Level
- Course Reference Number (CRN)
- Credit Hours
- Credits Attempted
- Credits Earned
- Cross-Registered Students
- Degree Type
- Educational Opportunity Program (EOP) Student
- Enrolled Student
- Exchange Student
- F1 Visa Students
- First Generation Student
- First Time Student
- Foreign Student
- Full-Time Equivalent (FTE)
- Full-Time Status
- Graduate Student
- Home Institution
- Instruction Method
- Instruction Type
- Internal Transfer
- International Student
- Leave of Absence
- Matriculated Student
- Merit Access Program (MAP)
- Non-Degree Seeking Student
- Non-Home Institution Student
- Operational Data Store (ODS)
- Part-Time Status
- Permanent Resident
- Program of Study
- Registered Student
- Schedule Type
- Senior Auditor
- Student Classification
- Student Level
- Student Status
- Student Type
- Total Credit Hours
- Undocumented Aliens
- Visiting Student
See Program of Study.
- SIRIS SDS – Primary Academic Program ID (SE035) – The award level of the student’s Primary Academic Program.
- SIRIS SDS – Secondary Academic Program ID (SE040) – This element is only to be used for students who are enrolled concurrently in a second (different) degree program which will result in the awarding of two degrees.
Students who are eligible to register for credit courses in a credit bearing term, subject to any holds restricting registration. Does not include students enrolled exclusively in noncredit courses.
After review of an application, this code indicates the decision made on the student’s application.
|AC||Admit to LSCE|
|AF||Admit from Deferred|
|AP||Admit with Provision|
|AR||Admit Transfer Student|
|AS||Admit to LAS|
|AX||Admit with Provision (Transfers)|
|CA||Admit: Conditional Admit|
|DA||Deny and Admit LAS|
|WA||Withdrawn after Decision|
|WB||Withdrawn before Decision|
|WC||Withdrawn No Deposit|
|WE||Withdrawn after Deposit|
|WF||Withdrawn Duplicate App|
|WN||Waitlist Response No|
|WY||Waitlist Response Yes|
A code representing the conditions under which a student applies to Purchase.
|EX||Approved Exchange Program|
|OV||Purchase Overseas Programs|
|SR||Senior Citizen Auditors|
- ODS Admissions_Population
- SIRIS SDS – Admissions Status (SE010) – to indicate an individual’s admission status.
Annual Average Full-Time Equivalent (AAFTE)
A unit of measure applicable to an academic year (fall and spring terms only) and derived from student credit hours. For undergraduate students, one AAFTE is equivalent to 30 student credit hours. For graduate students, one AAFTE is equivalent to 24 student credit hours.
- When Student Level = ‘UG’, ((total attempted fall credits) + (total attempted spring credits))/30
- When Student Level = ‘GR’, ((total attempted fall credits) + (total attempted spring credits))/24
Academic Program Enterprise System (APES)
The inventory of all academic programs offered by the State University of New York. This inventory contains the official name of each academic program, its approval status, campus, award level, award, and federal (HEGIS, CIP) taxonomic codes. Where applicable, dates of program deactivation or discontinuance are included. Because the APES inventory contains the University’s official list of approved programs, it provides the system-wide review framework for examining requests for program addition or elimination. It is used to develop annual enrollment and degrees granted statistics for all SUNY institutions by integrating data from SIRIS STUDENT and SIRIS DEGREE. The SUNY Business Intelligence system includes a dashboard on Academic Programs. Login credentials are required.
A code indicating the status of a student’s application for admission.
|C||Complete ready for review|
|I||Incomplete items outstanding|
The level of the award, graduate, undergraduate, or certificate.
The outcome towards which a student (matriculated or non-matriculated) is working; or a degree/certificate earned by a student who has completed the requirements.
|BA||Bachelor of Arts|
|BFA||Bachelor of Fine Arts|
|BS||Bachelor of Science|
|MA||Master of Arts|
|MFA||Master of Fine Arts|
|MM||Master of Music|
|MUSB||Bachelor of Music|
- SIRIS DADS: Award (DD025) – the academic AWARD ID associated with the Academic Program ID (Appendix V).
- SIRIS SDS: Primary Academic Award Level (SE035) – the award level of the student’s Primary Academic Program.
Bridges to Baccalaureate/Baccalaureate and Beyond Students
A student who is admitted in the summer term as a Visiting Student in this Program which aims to increase the number of underrepresented minorities from Dutchess, Nassau, Orange County, Rockland, Sullivan County, or Westchester Community Colleges who continue to a four-year college to study in the STEM disciplines.
- Purchase College Bridges/Bacc and Beyond are identified upon entry to the college with an Admission Type of ‘BB’.
The census date is set to represent a reasonable point of enrollment stabilization which should be no earlier than the point at which 20% of the class work has been completed. For Fall and Spring terms this date is approximately after completion of the third week of the semester. For Winter and Summer terms, the date is set based on the length of the term.
Classification of Instructional Programs (CIP) Taxonomy of Discipline Divisions
Taxonomy of academic disciplines which can be used to classify either courses or academic programs and allows for consistent reporting across institutions. The taxonomy is further refined by second and third tiers of subcategories within each major division. Designed by the Federal Department of Education, the Classification of Instructional Programs is meant to expand upon and replace the older HEGIS Taxonomy of Discipline Divisions.
A group of students tracked from the point of entry through departure to assess academic outcomes. For example, an entering cohort is typically tracked to establish retention and graduation rates.
Purchase College Cohorts being tracked include:
- First-Year Students
- New Transfer students
- Educational Opportunity Program students (EOP)
- Merit Access Program students (MAP)
- PCNY Students
- Student Success students
- First Generation students
- PCNY Scholarship recipients
- Recruited Athletes
Since the validation table includes a value for every term, we are not attaching a copy here. Please go to Banner INB for a copy of the validation table.
See Student Type.
Continuing Education/Non Credit Student
See Student Type.
Country of Citizenship
The country(s) in which a student hold(s) legal citizenship. For dual (with US citizenship) and US citizens in SPAIDEN, this field should be blank. Also known as Nation of Citizenship in Banner.
See also: International Student.
Since the validation table includes hundreds of country codes, we are not attaching a copy here. Please go to Banner INB for a copy of the validation table.
- Undergraduate Lower: beginning level credit courses, numbered 1000-2999, with level code of UG
- Undergraduate Upper: advanced level credit courses, numbered 3000-4999, with level code of UG
- Graduate: post-baccalaureate level credit courses, numbered 5000-5999, with level code of GR
- Continuing Education: non-credit continuing education courses live in the noncredit term, with a level code of CE.
- SIRIS CDS: Course Level (CC030) – Identifies the instructional level of a course based on the level of student at which the course is primarily directed.
Course Reference Number (CRN)
A unique, term-based number assigned to each course section.
The number of academic units assigned to a specific course’s section.
The number of Credit Hours the student would earn upon successful completion of the course.
The actual number of Credit Hours earned by the student upon successful completion of the course.
A student who is participating in a cooperative arrangement between another institution and Purchase College that allows our student to register for a course at the other institution (outbound) or vice versa (inbound). Inbound Cross-Registered Students will count in the official Headcount enrollment at his or her Home Institution only. Outbound Cross-Registered Students will count in the official Headcount enrollment at Purchase College.
- SIRIS SDS Higher Education History (SE020) = 8 (Cross-Registered): SGBSTDN_LEVL_CODE = ‘UG’ and ((SGBSTDN_STYP_CODE = ‘X’) Or (SGBSTDN_STYP_CODE = ‘N’ and ((COHORT of ‘XRIN’) or (SORPCOL_SBGI_CODE is not null and SORPCOL_HOME_INST = ‘Y’))))
See Award Type.
Educational Opportunity Program (EOP) Student
The State University of New York’s Educational Opportunity Program provides access, academic support, and financial aid to students who show promise for succeeding in college but who may not have otherwise been offered admission. Available primarily to full-time, matriculated, undergraduate students, the program supports students throughout their college careers within the University.
Active Student and Student Purchase College EOP students are identified upon entry to the college and are tagged with a Cohort value of “[YYYYTT]EOP” with an anticipated graduation date 8 (fall/spring) semesters after their entry.
See also: Merit Access Program.
Student is registered for credit bearing courses in a given term.
A visiting, international, non-matriculated student for whom Purchase College is not their Home Institution who comes from a school in one of our exchange programs.
Purchase College Exchange Students are identified upon entry to the college with an Admissions Type of ‘EX’ and a Student Type of ‘X’.
F1 Visa Students
Student who hold an F1 student visa. This subgroup of International Students are verified by and whose visa status is maintained by the Office for Global Education at Purchase College.
First Generation Student
A student for whom the highest level of education completed by either parent/guardian is less than college. Family members may have attended or may be concurrently attending a college, but have not yet completed either an associate or bachelor’s degree.
Purchase College First Generation Students are identified based on FAFSA data upon entry to the college and are tagged with a Cohort code of [YYYYTT]FG with an anticipated graduation date 8 (fall/spring) semesters after their entry.
See Student Classification and Student Type and First Time Student.
First Time Student
An incoming undergraduate student (either Matriculated or Non-Degree Seeking) who is registered for at least one credit-bearing course and who has never earned college credit on a college campus. Students who have previously earn college credit through Advanced Placement, College in the High School, International Baccalaureate, CLEP, etc. are still considered First Time Students.
Full-Time Equivalent (FTE)
An FTE is a unit of measure used to convert the total credit hours attempted/earned by all students in a term into the equivalent number of full-time students.
- Undergraduate student FTE is the sum of the Credit Hours for the group of students being measured divided by 15.
- Graduate student FTE is the sum of the Credit Hours for the group of students being measured divided by 12.
A Matriculated student enrolled in a graduate level degree/program, or a Non-Degree Seeking Student who is solely registered for graduate level courses.
A unit of measure indicating the number of unique students registered for a term.
A hold may be placed to prevent a student from doing one or more of the following: being admitted or readmitted, enrolling, registering for classes, receiving diplomas or certificates, or receiving transcripts. Among the reasons a hold may be placed are: past due financial obligations to any department, office, or unit of the college, or as a result of judicial actions.
The institution of primary enrollment for a student. In most cases, Purchase College is the home institution for students registered at Purchase College. Purchase College is not the home institution for Cross-Registered Students, Exchange Students, and Visiting Students.
The primary mode of delivery of the course content. This element was broadened to also appropriately label overseas studies and internships. Instruction Method and Schedule Type together are used to define a course.
|O2||2yr SUNY Program|
|O4||4yr SUNY Program|
|OX||Purchase Exchange Program|
- SIRIS TSDS: Online Instruction Type (TT080) – Indicates whether at least some portion of the direct instruction occurs online.
- SIRIS TSDS: Internship Type (TT095) – Describes the specific type of internship.
- SIRIS TSDS: Location Type (TT160) – A code used to indicate location where the section is taught.
See Schedule Type.
A student who has previously enrolled as a Visiting Student at Purchase College who subsequently applies for
admission as a Transfer Student and enrolls as a Matriculated Student. Note: This is a definition that is unique to Purchase College. It is used to identify the small group of students that SUNY considers “continuing” and Purchase College considers “Transfers”.
International Student is a student who is not a citizen of the US. Students recognized as Undocumented Aliens are not considered international students. Permanent Residents are considered international students.
See also F1 Visa Students.
- Nation of Citizenship is not null; a value for country in permanent address; and Visa Code not null (this includes PR).
Leave of Absence
An approved leave of absence maintains a student’s active and matriculated status while not taking Purchase College classes from campus. Leaves are generally granted for up to two semesters.
A term-based description of the number of credits for which a student is enrolled. This number of attempted credit hours is defined as full-time or part-time. Full-time is defined as being at least 12 credit hours for undergraduate students or at least 9 credit hours for graduate students. Everything else is defined as part-time.
Source Validation: STVTMST
|99||Error Calculating Time Status|
|FT||Full Time||UG >= 12; GR >=9|
|HT||Half Time||UG = 6; GR = 5|
|LH||Less Than Half Time||UG <6; GR <5|
|TQ||Three Quarters Time||UG = 9; GR = 7|
See Program of Study.
A student who has been accepted into and is enrolled in an Academic Program as a degree seeker.
Merit Access Program (MAP)
Purchase College’s MAP program provides access to quality higher education for a limited number of students who ordinarily would be inadmissible to the college in accordance with traditional admission criteria or the rigorous financial guidelines for household income established by the State of New York for the Educational Opportunity Program.
See also Educational Opportunity Program.
Purchase College MAP students are identified upon entry to the college and are tagged with a Cohort value of [YYYYTT]MAP with an anticipated graduation date 8 (fall/spring) semesters after their entry.
Non-Degree Seeking Student
See Visiting Student.
Non-Home Institution Student
A Visiting Student for whom Purchase College is not the Home Institution. This Non-Degree Seeking Student is a Matriculated Student at another institution.
Operational Data Score (ODS)
The Operational Data Store (ODS) is a snapshot of the transactional data base with some aggregation. It was designed to facilitate operational and institutional reporting.
An International Student who has demonstrated they have obtained permanent residency in the United States.
- Visa code = PR and Nation of Citizenship is not null
Program of Study
Any combination of courses and/or requirements grouped into majors, minors and/or concentrations leading to a degree or certificate. Example: Visual Arts could be: Visual Arts BS, Visual Arts BFA, Visual Arts minor, Visual Arts MFA.
A student who was previously enrolled as a Matriculated Student, and is returning as a matriculated student to complete a degree after at least one term with an inactive Student Status. Students who are returning on time from a Leave of Absence or who are returning with an inactive Student Status due to graduation to seek an additional degree are considered Continuing Students.
See Enrolled Student.
A status based on a student’s legal or permanent domicile used to determine in- v. out-of-state tuition.
|C||CT-Fairfield County: nondegree|
|F||Foreign Out of State|
|O||Domestic Out of State|
Describes the primary method of instruction of a section which is also designated as traditional, non-traditional, and online.
See also Instruction Method.
|ONL||Online - Lecture|
- SIRIS TSDS: Instruction Type (TT090) – Codes that describe the primary instruction mode of a section.
A senior citizen (60+ years of age) auditing a class on a space available basis. For SIRIS reporting, this student is considered a Special Auditor (SE025).
A course offering within a term having a unique instruction type, time, place, and instructor(s). Each section has a unique Course Reference Number (CRN).
Identifies cohorts of students based on academic progress, including the total number of completed credit hours, both institutional and transfer.
A category that reflects the level of a students’ Academic Program.
Student status indicates a student’s eligibility to enroll absent any relevant Holds.
|IG||Inactive due to graduation|
Identifies the type of student.
|E||Cont Ed/Non Credit|
- ODS Student_Population
Credit and non-credit (continuing education) courses live in different terms as defined below.
- 201420 – Summer 2014 201440 – Fall 2014
- 201455 – Winter Session 2015 201460 – Spring 2015
- 201427 – Summer 2014 201447 – Fall 2014
- 201457 – Winter Session 2015 201467 – Spring 2015
Total Credit Hours
The total number of earned Credit Hours that a student has successfully completed prior to the current term. This includes credits earned at Purchase College as well as credits accepted through transfer.
An incoming matriculated student with prior college coursework earned after high school graduation. See Internal Transfer.
A student with no proof of either US citizenship, permanent residency, or a valid visa status.
- STVVTYP = UD
A student who is registered for at least one credit bearing course, but is not seeking a degree at Purchase College and is not enrolled in an Academic Program. This does not include Senior Auditors. Non-Home Institution Students are a subset of this group.