Who is responsible for internal controls? Everyone.
Everyone has a part in the internal control system at Purchase College.
The roles vary depending upon what level of responsibility and the nature of involvement by the individual. The President and the Officers (VPs) establish the presence of integrity, ethics, competence and a positive control environment.
The Deans, Directors and department heads have oversight responsibilities for internal controls within their areas.
Managers and supervisors are responsible for ensuring that internal controls are established and functioning to achieve the mission and objectives of their unit. Each employee within an area must be made aware of and understand proper internal control procedures associated with their specific job function.
The New York State Governmental Accountability, Audit and Internal Control Act (originated in Chapter 814 of the Laws of 1987, then made permanent in Chapter 510 of the Laws of 1999) was designed to create a process by which internal controls for public state bodies are reviewed and modified as needed and to ensure that such bodies have available the capacity to verify that these controls have been properly implemented and followed.
The Act requires State agencies to perform the following internal control responsibilities:
1) Establish and maintain guidelines for a system of internal control.
2) Establish and maintain a system of internal controls and a program of internal control review.
3) Make available to employees a statement of policies and standards with which they are expected to comply.
4) Designate an Internal Control Officer (ICO) to implement and review the internal control program.
5) Implement education and training to ensure employees have adequate awareness and understanding of internal control standards.
6) Evaluate the need for an Internal Audit function.