A student who is dismissed may not take any coursework at Purchase College for one year following his or her dismissal. This provision does not apply to students who have applied and have been accepted as internal transfers to a degree program different from the program in which the dismissal action took place.
In certain cases, an undergraduate student may petition their associate or assistant dean to take a limited number of courses offered by the School of Liberal Studies & Continuing Education after one semester of dismissal status. Students who had not yet declared a major at the time of their dismissal may petition the associate dean of liberal arts and sciences. Students dismissed from a degree program may petition the associate or assistant dean of their school (i.e., the School of Liberal Arts and Sciences or the School of the Arts).
Readmission after Academic Dismissal
Please refer to Readmission.
|Academic Leaves of Absence|
Students who are interested in studying at another campus as a visiting student, either in the United States or abroad, must receive approval in advance of an academic leave of absence. Please refer to Off-Campus Study for detailed information, including eligibility and the approval process.
Academic probation is a formal notification sent to a student when his or her cumulative grade point average falls below 2.00. Copies of this notification are sent to the registrar and the student’s advisor.
Restrictions of Privileges
Students who have been officially placed on academic probation are required to cease extracurricular activities in the expectation that they concentrate on their studies during the semester of probation. As soon as probation is removed from the student’s record, the student is eligible to continue with his or her extracurricular activities.
Extracurricular activities are defined as:
Exceptions to the restriction of privileges are considered by the appropriate Academic Review Committee upon receipt of a letter of appeal within five academic working days of probation notification. The letter of appeal should state exactly what circumstances mitigate against enforcement of the rule.
Satisfactory Academic Progress Standards for Financial Aid
To maintain eligibility for certain types of financial aid, students must also meet satisfactory academic progress (SAP) standards for federal and state financial aid. For additional information on these standards, please refer to the Student Financial Services site (www.purchase.edu/offices/student-financial-services/).
|Academic Requirements for Undergraduate Degrees|
Bachelor of Arts (BA) and Bachelor of Science (BS)
Note: Requirement 2 above does not apply to students in the liberal studies degree completion program.
Bachelor of Fine Arts (BFA) and Bachelor of Music (MusB)
*The specific number of credits required for each performing and visual arts major is listed under each major’s academic requirements.
|Change of Grade|
After an instructor has submitted a student’s grade to the Office of the Registrar, the grade may be changed only with the approval of the instructor and appropriate administrator: the associate dean in the School of Liberal Arts and Sciences, the assistant dean in the School of the Arts, or the director of academic programs in the School of Liberal Studies & Continuing Education. However, the final evaluation is the prerogative of the instructor.
|Declaring a Major (BA and BS Programs)|
Students who have not declared a major are strongly encouraged to meet with a staff member in the Advising Center for guidance in selecting a major. By the time students have completed 45 credits, they are expected to choose a major. Forms for declaring a major are available in the Office of the Registrar.
|Double Major (BA and BS Programs)|
Students in a BA or BS program who seek a double major may do so by meeting the following requirements:
Students pursuing two bachelor’s degrees at Purchase College (e.g., a BA and a BFA) should refer to Two Bachelor’s Degrees From Purchase.
|Full-Time and Part-Time Status and Overload Approval|
The minimum full-time semester workload is 12 credits for undergraduate students and 9 credits for graduate students. Certain forms of federal, state, and institutional financial aid require full-time status by the end of the add/drop period. Only full-time students are permitted to live on campus.
To receive overload approval for a given semester, approval must be obtained from the appropriate chair or director by:
Undergraduate students who pursue fewer than 12 credits (and graduate students who pursue fewer than 9 credits) per semester have part-time status. Part-time matriculated students meet the same admission and degree requirements as full-time matriculated students. Students who wish to pursue part-time studies should consult with the chair or director and the board of study to determine whether a part-time program is available.
Continuing Education and Summer Session Students
Overload policies for continuing education and summer session students are determined by the School of Liberal Studies & Continuing Education. Overloads are not permitted in winter session. Given the intensive pace of winter session courses, all students are limited to one 4-credit course; no exceptions will be considered.
A medical leave of absence may be requested by the student through the Counseling Center for substance-related or emotional reasons or through Student Health Services for physical reasons. A supporting letter from a student’s attending physician, therapist, or counselor is required. Medical leaves, which are generally for a period of no less than six months and up to one year, must be approved by the associate dean for student affairs.
Renewing Medical Leaves
Renewal of an approved medical leave of absence must be requested annually in writing by submitting new medical documentation to the Counseling Center or Student Health Services. Students who do not renew their medical leaves will be administratively withdrawn from the college by the Office of the Registrar.
Returning From Medical Leave
A request to return to the college from a medical leave of absence is assessed when requested by a student. Assessments can be completed during the following periods:
Returns from medical leaves are subject to the recommendation of the Counseling Center or Student Health Services and approval of the associate dean for student affairs or designee. The required documentation and instructions for return requests is available online on the Student Affairs site.
Maintaining Enrollment in the Student Health Insurance Program
A student who has enrolled in the college’s student health insurance program is eligible to remain enrolled in that insurance program throughout his or her approved medical leave. To do so, the student must contact the Office of Student Financial Services before the beginning of each semester of the approved medical leave to make arrangements to pay the insurance premium in a timely fashion and to guarantee continuous insurance coverage. Failure to do so will result in loss of coverage.
|Notes for All Leaves of Absence|
|Personal Leaves of Absence|
Students in good standing may apply to the Office of the Registrar for a personal leave of absence. Applications must be submitted before the last day to withdraw from a course with a grade of W (refer to the academic calendar).
Leaves are normally not granted for first-year students, and seniors are advised not to interrupt their studies. When granted, a leave is usually for a maximum of two semesters. Permission to take a personal leave of absence includes the right to return without additional notification.
|Policies Governing Student Records (FERPA)|
Student records policies are designed to ensure that the college has a student record-keeping system that achieves an effective balance between the student’s right to privacy and the college’s need to use the same information in carrying out its educational mission.
The college’s policies governing student educational records are in full compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA), also known as the Buckley Amendment. These policies assure students’ rights of privacy, while providing them with access to their own records.
The Family Educational Rights and Privacy Act of 1974 (Buckley Amendment)
The essence of these guidelines and FERPA is that all students have the right to inspect their own educational records, irrespective of age or economic dependence on parents, with the exceptions listed above. Although the college is not required to release records maintained by the Counseling Center and Student Health Services, on written request by the student, information maintained in these files must be released to the appropriate professional of the student’s choice.
There is a general limitation that a student may not review letters or statements of a confidential nature included in any of their files before January 1, 1975. These materials are removed before a student reviews the folder and are returned to the folder after the review, if relevant to the file. (Refer to Expunging.) All materials included after January 1, 1975, are available for student inspection unless there is written evidence in the folder that the student has waived the right to review a particular item.
A request to inspect an educational record should be made directly to the office holding the record. For those unable to come to the campus because of geographical location, requests by mail are honored. Copies are available to all students at the cost of reproduction. (Contact the Office of the Registrar for further information.)
Parents and legal guardians have access to their dependent’s records if the student is a dependent in the Internal Revenue Service definition of the term or if the student has given written consent. Thus, it is the parents’ or guardians’ responsibility to present evidence of dependency before a student record may be released. If such evidence is presented, the student is notified.
Student records are accessible to employees of the college whose primary job responsibilities require access to some or all of the information included in a student’s educational record and to employees with a legitimate educational need to review a student’s educational record.
III. Right of Challenge
A student who discovers what he or she may feel to be an inaccurate, misleading, or incomplete recording of information in the personal record may request that a change be made by the appropriate submitting office. If the request for change is denied, the student may request that the hearing be conducted within a reasonable period of time by a person who is not directly involved in the issue, appointed by the vice president for student affairs and preferably approved by the student. In controversies related to a grade, the debate is limited to accuracy and completeness, and may not entail the justification for a particular grade. Complaints concerning the conduct of the hearing or the aspects of these guidelines may be directed to:
The Family Educational Rights and Privacy Act (FERPA) Office
Students who differ with the decision rendered in the hearing are entitled to include a statement explaining their dissent in their file.
IV. Waiver of Access
Students may waive their right to inspect a particular file or portion of a particular file. Individual referees may require that students waive their right to review a particular letter of reference they have been asked to write. Faculty or staff involved in advising may recommend that students waive their right to review recommendation letters, in the belief that a waiver effectively increases the credibility and usefulness of the reference when reviewed by the admissions committee or prospective employer. The college may not, however, require that any student waive the right of access to a file or any part of the file.
Student waiver of access to letters of recommendation is generally exercised on a letter-by-letter basis. This may be done by affixing a signed, dated statement to the letter before its inclusion in a folder; or, in the case of letters included in the credential file maintained by the Career Development Center, by signing the candidate’s waiver of right of access to confidential reference letters, printed on the confidential reference form.
V. Release of Records
Student records should be free of extraneous data that no longer serve the purpose(s) for which they were gathered. Therefore, systematic attempts should be made to expunge extraneous materials in student records. Another recommended means is to purge files on an ad hoc basis in the review given each file before the student inspects it. Judgments concerning the relevance of materials should be made by the person who is responsible for the particular file.
VII. Annual Notices
VIII. List of Education Records and the Officials Responsible for the Records
Educational records available for inspection do not include:
Students must not be allowed access to:
IX. Student consumer information requirement
In compliance with both federal and state law, the college makes available to students or prospective students information about instructional programs, costs of attending the institution, financial assistance available to students, the refund policy, qualifications of faculty members, graduation rates, and placement of grades. The vice president for academic affairs and the vice president for student affairs are available to assist students or prospective students in obtaining information specified in the Regulations of the Commissioner of Education, Chapter 2, Sections 53.1–3.4.
The 1996 Solomon Amendment provides for the U.S. Secretary of Defense to deny federal funding to institutions of higher learning if they prohibit or prevent ROTC or military recruitment on campus. Directory information that must be released to the military as it is presently defined under the Solomon Amendment:
|Satisfactory Academic Progress Standards for Graduate Students|
Graduate students who meet all requirements of the college, including its academic standards, are considered to be maintaining satisfactory academic progress. A full-time graduate student is one who registers for 9 or more credits in a given semester; a part-time student is one who registers for fewer than 9 credits.
Graduate students who do not meet the criteria for satisfactory academic progress face academic dismissal. A graduate student may appeal an academic dismissal to the graduate Academic Review Committee. Appeals must be made in writing and accompanied by documented evidence of mitigating circumstances (e.g., illness, injury, personal tragedy, etc.).
|Satisfactory Academic Progress Standards for Undergraduate Students|
Undergraduate students who meet all requirements of the college, including its academic standards, are considered to be maintaining satisfactory academic progress. The following policies and procedures have been developed to measure the academic progress of undergraduate students.
Satisfactory Academic Progress: Calculating the GPA
All credit-bearing coursework for which a student is registered after the college’s withdrawal deadline is used to calculate the student’s grade point average (GPA).
Matriculated students are those who have been accepted as degree candidates at the college. The following applies to all matriculated undergraduate students:
Full-time matriculated students are defined as those who register for 12 or more credits in a given semester. All full-time matriculated students with lower than the required cumulative average are placed on probationary status or may be subject to dismissal. A full-time student whose probationary status is not removed after the probationary semester is subject to dismissal. Full-time students are academically reviewed each semester.
Part-time matriculated students are defined as those who register for fewer than 12 credits in a given semester. Therefore, a part-time student’s record is reviewed after each 12 credits of enrollment, regardless of the actual number of semesters during which the work was pursued.
Students who enroll for winter session and/or summer study are considered to be maintaining satisfactory academic progress if their previous semester’s work has met the required standards.
Note: Satisfactory academic progress (SAP) standards for financial aid (e.g., federal Title IV aid, state aid, and other loan programs) vary from those stated here; please consult the Office of Student Financial Services, (914) 251-7000, for specific guidelines.
Nonmatriculated students with a GPA lower than 2.0 who have not passed at least 50 percent of their coursework attempted for credit may be barred from further registration.
|Satisfactory Academic Progress: Overview|
Academic standards in effect since September 1995 are used to assess satisfactory progress and to determine probationary status or the necessity to dismiss. The academic policies in this section define minimum satisfactory academic progress for all students at Purchase College.
Students in the BFA, MusB, MFA, and MM programs must meet these collegewide academic standards as well as the general professional standards, including professional conduct standards, governing these degree programs, and the academic and professional standards of the student’s school/conservatory and program.
Satisfactory academic progress (SAP) standards for financial aid (e.g., federal Title IV aid, state aid, and other loan programs) vary from those stated in this section; please consult the Office of Student Financial Services, (914) 251-7000, for specific guidelines. However, because the criteria for satisfactory academic progress affect all students, whether or not they receive financial aid, all students should be familiar with the standards in this section.
|Transfer Credit Policy: BA and BS Programs|
A maximum of 90 credits—including a maximum of 75 lower-level (freshman-sophomore) credits—may be accepted in transfer to an undergraduate BA or BS program at Purchase College. All students in these programs, regardless of credits transferred, must satisfy all academic requirements (or their equivalencies) for the major and the degree. The number and type of transferable credits are determined by the college at the time of admission, according to the following guidelines.
*Information about AP and CLEP is available at www.collegeboard.com.
School of Art+Design: BS Program in Visual Arts
Of the maximum 90 transfer credits allowed, undergraduate students may transfer a maximum of 20 studio art credits and 9 art history credits. All upper-level studio art courses required for the BS major in the School of Art+Design must be completed at Purchase College. Please note that art credits from other schools are not automatically transferable. Visual arts studio credit is awarded only:
|Transfer Credit Policy: BFA and MusB Programs|
BFA programs in the Conservatory of Theatre Arts require four years to complete. The standard residency requirement in the Conservatory of Dance BFA program is four years (eight semesters), with rare exceptions; the minimum residency requirement is three years (six semesters). Students who transfer to the School of Art+Design from other colleges or universities must study in residence for a minimum of four semesters (two years).
Students receive an evaluation of their credits at the time of admission to the college. Undergraduate students transferring to a BFA or MusB program may transfer credits as follows:
Conservatory of Dance: Students may transfer a maximum of 36 liberal arts credits toward the BFA, but cannot transfer dance credits.
Conservatory of Music: Students may transfer a maximum of 66 credits (up to 36 liberal arts and 30 music credits) toward the MusB. Under extraordinary circumstances, a student may transfer up to 90 credits (36 liberal arts and 60 music credits) with permission from both the area head (faculty coordinator) and the director of the Conservatory of Music.
Conservatory of Theatre Arts (BFA only): Students may transfer a maximum of 36 liberal arts credits toward the BFA. The conservatory may allow some professional transfer credits, but rarely beyond the freshman level.
School of Art+Design: Undergraduate students may transfer a maximum of 69 credits (up to 24 studio art credits, 9 art history credits, and an additional 36 liberal art credits) toward the BFA. All upper-level studio art courses required for the BFA majors in the School of Art+Design must be completed at Purchase College. Please note that art credits from other schools are not automatically transferable. Undergraduate visual arts studio credit is awarded only:
|Transfer Credit Policy: MA, MFA, and MM Programs|
A maximum of 9 graduate-level credits may be accepted in transfer to an MA or MM program at Purchase College. Transfer credits are not accepted in the MFA programs.
All students in these programs, regardless of credits transferred, must satisfy all academic requirements (or their equivalencies). The college determines the number and type of transferable credits at the time of admission, according to the following guidelines:
|Withdrawal From the College|
Students intending to withdraw from Purchase College should comply with the following procedures, which are designed to ensure a smooth flow of information regarding a student’s departure, to assess data regarding withdrawal, and to minimize potential problems in the event of readmission: