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Event Posting Policy - Accessibility Requirements For College Events

Dear Campus Community,

As we navigate the changes in program and event delivery related to the COVID-19 pandemic, the Accessibility Committee continues to work to ensure that all programs and events are accessible to the entire community.
In compliance with ADA and federal regulations, we have outlined a new Event Posting Policy regarding virtual and in-person events, effective spring 2021 (now).

All live events held virtually that are open to the public (beyond Purchase College employees and students) must be conducted with captioning.

For any other virtual college event, captioning must be provided if an accommodation request is received.

We strongly recommended that all virtual college events be captioned.
To achieve this, CTS now offers a real-time, AI-captioning tool that works with Zoom.

Event Notification Requirements

1. All event organizers must place the statement below in event postings and advertising, including broadcast email announcements, the website, printed materials, event pages, and anywhere else an event is posted.

“Individuals requiring accommodations for equal access to this event should contact [insert event organizer’s e-mail address here] a minimum of five business days prior to the event.”

2. Event Postings must occur at least 10 days prior to the event date to allow time for individuals with disabilities to seek reasonable accommodations to participate.

More Information

When planning your next event, please review the guide to Accessibility for Events. This new site covers accessibility requirements for in-person events as well as for online events.
Please contact CTS to arrange for use of the captioning tool for your next virtual event.
If you have questions, please contact the Accessibility Committee.