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Transcript Request Procedure

An academic transcript is a record of each credit course a student enrolled in during his/her tenure at Purchase College. It lists the course numbers, titles, credits, and grades earned, along with any available degree information. If you would like to request a transcript, please read the following information carefully:

The release of a transcript requires the signed authorization of the student, usually via the Transcript Request Form (PDF).

We do not currently offer electronic transcript services. Transcripts cannot be sent via email.

Purchase College does not charge a fee to send transcripts.

Official transcripts can only be sent via mail. If an official transcript is sent directly to the student, it must remain in a sealed envelope. Unofficial transcripts can only be sent via mail or fax.

Regardless of how ordered, transcripts cannot be provided immediately upon request. It takes approximately 3–5 business days to process transcript requests. During our busy periods (e.g., leading up to graduate school application deadlines), it can take up to 5–7 business days.

There is a limit of five (5) transcripts that may be requested at one time. If there is an extenuating circumstance which makes it necessary for you to receive more than five at one time, please contact the office at (914) 251-6361.

We are not permitted to provide transcript services to any current or former student who owes money to the college. Please ensure that all holds have been cleared before requesting a transcript. Additionally, we cannot release transcripts for students whose names appear on the NYS Student Loan Service Center Loan Default list.

We cannot send transcripts from other institutions. If you have transfer credits, transcripts for those courses must be requested from the originating institution.

Students can submit transcripts in any if the following ways:

  • ONLINE: Students can submit online transcript requests via the myHeliotrope. Once signed in, requests can be made in the Student Records section.
  • IN PERSON: Transcripts may be requested at the Registrar’s desk in the Student Services Building, Room 113, during normal business hours.
  • BY MAIL: Students may request transcripts via mail using the form below. If you cannot access the form, include in a letter the information listed below. Mail your request to: Registrar’s Office, Purchase College, 735 Anderson Hill Road, Purchase, NY 10577.
  • BY FACSIMILE: Students may request transcripts via fax using the Transcript Request Form (PDF). Include all information listed below to (914) 251-6373. Fax requests are handled in the same manner as mailed requests. They are not given any priority when processing.
  • BY EMAIL: Students may request transcripts by sending a scan of the Transcript Request Form (PDF) to Students with active Purchase email accounts may also send emails directly from their Purchase accounts to request.

Your transcript request must be in writing and should include:

  • Your name (or any former name your records may be under)
  • Your current address and phone number
  • Student ID number and/or social security number
  • Your status, i.e., Graduated (including all degrees received at Purchase), Withdrawn, Continuing Education, or Current
  • Whether an official or unofficial transcript is to be sent
  • Where the transcript is to be sent
  • Any special handling instructions
  • If there is a deadline to be met, please make note of it; every effort will be made to honor it
  • Your signature (transcripts cannot be released without your signature)
  • Currently attending students should indicate if they wish requests to be held for current semester grades and/or posting of degree

Note: If you are requesting multiple transcripts to be sent to the same address, please use only one request form and mark the number you need.