Safety is Everyone’s Responsibility

Campus leaders have been working to establish policies and protocols for the safe return of faculty and staff to campus. Our safe and successful return will require every one of us to understand our personal responsibility for ensuring our own and each other’s safety. We expect everyone in the community to adhere to the requirements below.

Policies and Procedures

  • Updated Mask Policy

    As we start the fall semester, please read and familiarize yourself with the revised mask policy. This policy will be in place until further notice. Thank you for your cooperation as we work together to keep our community safe.

    All persons on campus are required to:

    • Have a face covering available at all times and be considerate of the health concerns of community members.

    • Cover the nose and mouth with a face covering when inside campus buildings with the exception of when you are in your assigned residence, alone in your office or while eating / drinking.

    • Unvaccinated or partially vaccinated individuals must wear a mask and maintain six feet social distancing from those outside their residence in both indoor and outdoor settings.

    Face coverings should:

    • Fit snugly but comfortably against the face covering both nose and mouth

    • Be secured with ties or ear loops

    • Include multiple layers of fabric allow for breathing without restriction

    Those who are unable to wear face coverings due to a medical or other health condition should consult with the appropriate campus offices (Human Resources for state employees, the Office of Disability Resources for students and designated campus contacts for contractors, volunteers, permitees, and campus visitors) to discuss reasonable accommodations.

    Campus contacts for permitees and visitors shall consult with the Continuation of Programs and Services Public Health Committee for guidance by emailing

    Failure to Comply & Campus Enforcement

    Interactions with those failing to comply should be viewed as a public health educational opportunity. We are asking all members of our community to do their part. Persons not wearing a face covering or maintaining social distancing should be asked to comply.

    Failure to comply may result in the following actions:

    • For students, it may result in a report being filed with the Office of Community Standards. Upon review, the student may receive notice of disciplinary action.

    • For employees, it may result in referral to Human Resources for review and resolution in accordance with their collective bargaining agreement, including disciplinary action or up to and including termination. Employees are required to adhere to the above policy requirements in all instances except where doing so would inhibit or otherwise impair the employee’s health. Employees who are unable to wear face coverings due to a medical or other health condition should must consult with the Access and Reasonable Accommodation Officer, Ricardo Espinales, Associate Director of Human Resources at (914) 251-6086 to discuss reasonable accommodations.

    • For visitors, permitees, revocable permit holders, and contractors, it may result in removal of authorization to be on campus property and/or termination of the applicable lease/permit/contract.

    • In the event of an emergency situation, UPD can be contacted via telephone at (914) 251-6911.


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  • Surveillance Testing

    Fall 2021 Semester:

    Testing for all unvaccinated employees:

    • Mondays: 10:00am - 12:30pm, Red Room, Student Services Building
    • Tuesdays: 10:00am - 12:30pm, Red Room, Student Services Building
    • Wednesdays: 2:00 - 4:30pm, Red Room, Student Services Building
    • Thursdays: 2:00 - 4:30pm, Red Room, Student Services Building

    Please note: schedules are subject to change on holidays.

    All employees must be registered with SUNY Upstate Laboratory to participate in the pooled testing.

    If you have not participated in testing you must go to to register before coming to the testing site. You will need to enter your demographics and your health insurance information.

    Any updates to the testing requirements will be shared via campus broadcast.

    Thank you again for your cooperation in helping to provide and maintain a healthy and safe campus environment.

    How to Upload Your Vaccination Card

    As previously mentioned in an HR broadcast email sent out on 5/27/2021 (Updated COVID-19 Pool Testing Procedures), HR was working with CTS to create a way to upload vaccination cards into HRETS (Human Resources Employee Tracking System). HRETS has been updated and employees are now able to upload their vaccination cards. Within HRETS, the vaccination card can be uploaded to your Employee Data Sheet (EDS).

    To upload your vaccination card, first scan and upload your vaccination card to your computer. If you already provided your vaccine information, you do not need to upload it into HRETS. To access HRETS and the EDS, please follow these steps:

    To access HRETS, please visit the Faculty And Staff website:

    1. Click on the Personnel and Employment Tab
    2. Click the HRETS Link
    3. Enter your PC user name and password to access HRETS.

    Once you access HRETS:

    1. Click on the Employee Datasheet​ link listed under the Personnel ETS Options (bottom left). Your own Employee Datasheet will open.
    2. Review all of your personal data listed under each tab to ensure that it’s correct and up-to-date (especially Demographics, Degree and Emergency Information). Please make sure to save your edits.
    3. Click the COVID Vaccine Document Tab
    4. Click Choose File and upload your vaccination card
    5. Please enter a file description
    6. Click Save File

    Don’t forget that once you provide proof, you are no longer required to participate in weekly surveillance testing during the summer. You also have the option to bring your vaccination card to the test site or show the Excelsior pass. The Excelsior pass is free to download.

    Individuals who are not fully vaccinated are required to test weekly. All employees who are not fully vaccinated and report to campus at least once a week are required to participate in testing as they have been.

    The Daily COVID Screening is still required to be completed on workdays/obligation days.

    Thank you for adhering to our health and safety requirements.

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  • Vaccinated Persons With an Exposure to COVID-19

    Vaccinated persons with an exposure to someone with suspected or confirmed COVID-19 are not required to quarantine if they meet all of the following criteria:

    • Are fully vaccinated (i.e., ≥2 weeks following receipt of the second dose in a 2-dose series, or ≥2 weeks following receipt of one dose of a single-dose vaccine)
    • Have remained asymptomatic since the current COVID-19 exposure
    • Get tested 3-5 days after the date of your exposure
    • Wear a mask in public indoor settings for 14 days after exposure or until a negative test result
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Return to Work Guidelines