Working on Campus
Safety is Everyone’s Responsibility
Campus leaders have been working to establish policies and protocols for the safe return of faculty and staff to campus. Our safe and successful return will require every one of us to understand our personal responsibility for ensuring our own and each other’s safety. We expect everyone in the community to adhere to the requirements below.
Policies and Procedures
In an effort to limit campus density and promote health and safety, a number of updates to our campus visitor policy will be implemented effective August 31, 2020. This policy was created to ensure that visitors adhere to campus mitigation measures in order to prevent the spread of Covid-19. This procedure will remain in effect until further notice.
- Purchase College facilities and buildings are open only for official college business and are not open to the general public.
- Students who are studying remotely will be granted access to campus from 8am-8pm daily.
- Visitors will be permitted access to academic buildings provided they have been invited by a host and preregistered.
Visitors are defined as any individual who require essential access to campus facilities and is not an employee (faculty or staff), a currently enrolled student, or a campus resident. Employees of certain vendors, contractors, volunteers, tenants, and other groups are considered visitors.
Campus Host is a college office/department, employee, or registered student organization requiring or inviting a visitor to come on campus.
Remote Student Registration Process and Responsibilities
Remote Students must forward an email to UPD.Visitor.Registration@purchase.edu regarding a planned trip to campus.The email will generate a link to the college’s Covid-19 Health Screening Tool. The student must complete the campus Health Screening Tool on the date of their visit.The health screening mirrors our daily face to face student and employee screening.
The Tool will instruct students who report experiencing symptoms to contact Student Health Services before coming to campus. Remote Students must park in the W1 Parking Lot and proceed to the CMFT Lobby for check-in. A campus greeter (work-study) will be available at the lobby from 7am-5pm M-F to complete the check in process.
After hours, students should have their confirmation email readily available for inspection by campus staff.
Remote students who visit campus will be required to follow health and safety protocols adopted by the College and as required by federal, state, or local regulations. This includes self-monitoring of COVID-19 symptoms before coming on campus and completing the college’s health screening survey; complying with the college’s face-covering policy and social distancing requirements; and regular hand-washing and sanitizing while on campus. Remote students will receive campus policies electronically following the completion of the health screening survey.
Visitor Registration Process and Responsibilities
Visitors must be pre-registered by a Campus Host. The Campus Host will be responsible for forwarding an email to UPD.Visitor.Registration@purchase.edu The host will receive a response with instructions to complete the registration process which includes a link to the college’s Covid-19 Health Screening Tool to be provided to each visitor.
Visitors must complete the campus Health Screening Tool the morning of their appointment. The health screening mirrors our daily student and employee screening. The Tool will instruct visitors who report experiencing symptoms to please contact the host to reschedule their appointment.
Visitors must park in the W1 Parking Lot and proceed to the CMFT Lobby for check-in. A campus greeter (work-study) will be available at the lobby from 7am-5pm Monday–Friday to complete the check in process.
Visitors permitted on campus will be required to follow health and safety protocols adopted by the College and as required by federal, state, or local regulations. This includes self-monitoring of COVID-19 symptoms before coming on campus and completing the college’s health screening survey; complying with the college’s face-covering policy and social distancing requirements; and regular handwashing and sanitizing while on campus. Visitors will receive campus policies electronically following the completion of the health screening survey.
Related Visitor Procedures
Institutions and offices on campus such as the Facilities Management, Neuberger Museum, Chartwells, the Performing Arts Center, and Athletics may in some cases operate with slight variations to this procedure due to specific guidance from associations, insurance companies, and contractual obligations.
Persons who utilize outdoor areas of the campus to jog and bicycle are not considered visitors and are restricted to the roadways and trails on campus only. Residential and Academic areas are strictly off limits and posted no trespassing signs must be adhered to.
Guest are not allowed in student residential spaces.Keep reading announcement»
Social Distancing and Face Covering Policy
In response to the COVID-19 pandemic and future pandemics, Purchase College has adopted a Social Distancing and Face Covering policy. This policy highlights the protections that are required and implemented to ensure the health and safety of our campus community including students, faculty, staff, visitors, and contractors.
Persons Required to Follow the Policy
All people entering campus for any reason must follow the Policy for Social Distancing and Face Covering.This includes but is not limited to faculty, staff, students, volunteers, vendors, contractors, permitees, employees of related entities including but not limited to Purchase College Association, Research Foundation and all other visitors to the campus.
Policy Statement and Specifics
In the event of an outbreak of a highly infectious and/or deadly disease, including a pandemic, Purchase College may implement measures aimed at limiting the transmission of highly infectious disease through social distancing. Decisions regarding social distancing and other mitigation measures for an outbreak of influenza or other highly contagious diseases will be guided by such factors as the epidemiology of the disease, its response (if any) to anti-viral or other medications, the availability of effective medications and vaccines, specific at-risk groups, proximity of confirmed infection to a particular locale, and other factors.
The College President, in consultation with the Campus Emergency Response Team along with other related campus offices will determine the appropriate level of social distancing measures or other corrective measures to employ. Federal, state, and local governing authorities may provide guidance in making the determination, and those authorities are likely to follow guidelines and recommendations of the Center for Disease Control (CDC), World Health Organization (WHO), and Department of Health (DOH). In addition to social distancing, additional measures such as donning of personal protective equipment (PPE) may be implemented.
COVID-19 Pandemic Specific Policy
A. As recommended by the CDC and the New York State Guidelines, all people entering campus for any reason are required to:
- Adhere to social distancing restrictions
- Have a face covering available at all times and be considerate of the health concerns of community members.
- Wear face coverings when in direct contact with members of the public. Cover the nose and mouth with a face covering when inside campus buildings with the exception of when in your assigned residence or alone in your office.
- While dining in public, persons are required to maintain a distance of six feet.
- Face coverings are always required when outdoors within the plaza and all residential areas.
- In other outdoor areas beyond the plaza and residential areas, masks are also required if you are unable to maintain a social distance of more than six feet.
B. Both cloth and disposable face coverings are acceptable however, face coverings with exhalation valves are not permitted.
Cloth face coverings should:
- fit snugly but comfortably against the face covering both nose and mouth
- be secured with ties or ear loops
- include multiple layers of fabric
- allow for breathing without restriction
- be able to be laundered and machine dried without damage or change to shape
- stored properly when not in use to prevent damage or contamination
C. Those who are unable to wear face coverings due to a medical or other health condition should consult with the appropriate campus offices (Human Resources for state employees, the Office of Disability Resources for students and designated campus contacts for contractors, volunteers, permitees, and campus visitors) to discuss reasonable accommodations.Campus contacts for permitees and visitors shall consult with the Continuation of Programs and Services Public Health Committee for guidance.
D. Failure to Comply & Campus Enforcement
- Interactions with those failing to comply should be viewed as a public health educational opportunity, we are asking all members of our community to do their part.Persons not wearing a face covering or maintaining social distancing should be asked to comply.
Failure to comply may result in the following actions:
- For students, it may result in a report being filed with the Office of Community Standards.Upon review, the student may receive notice of disciplinary action, which could result in their removal from campus (suspension or expulsion).Additionally, residential students may be removed from on-campus housing through the Office of Community Engagement Residence License Agreement.
- For employees, it may result in referral to Human Resources for review and resolution in accordance with their collective bargaining agreement, including disciplinary action or up to and including termination. Employees are required to adhere to the above policy requirements in all instances except where doing so would inhibit or otherwise impair the employee’s health. Employees who are unable to wear face coverings due to a medical or other health condition should must consult with the Access and Reasonable Accommodation Officer (Ricardo Espinales, Associate Director of Human Resources, (914) 251-6086 to discuss reasonable accommodations.
- For visitors, permitees, revocable permit holders and contractors, it may result in removal of authorization to be on campus property and/or termination of the applicable lease/permit/contract.
- In the event of an emergency situation UPD can be contacted via telephone at (914) 251-6911.
E. Reporting and Enforcement
- Criteria for violations of this procedure are subject to a continued New York State Disaster Declaration and Executive Orders of the Governor of the State of New York. Violations may be reported as indicated above.
- On campus general complaints can be emailed to: firstname.lastname@example.org, employee related: HRM.Director@purchase.edu, student related: SAF.email@example.com
- New York State maintains a hotline for non-essential gathering complaints: (833) 789-0470.
- In the event of an emergency or crime in progress, call University Police: (914) 251-6911
Social Distancing: “physical distancing,” means keeping space between yourself and other people by staying at least 6 feet from other people, not gathering in groups, staying out of crowded places and avoiding mass gatherings of any size.
Personal Protective Equipment (PPE): is equipment worn to minimize exposure to hazards that cause serious workplace injuries and illnesses. Personal protective equipment may include items such as gloves, safety glasses, respirators, or face coverings.It is important to note that PPE does not eliminate exposure to the virus, it can help prevent exposures by acting as a barrier between the wearer and the hazard, in this case the virus.
Public Place (for purposes of this policy): shall mean buildings, grounds, and while in the process of transporting someone from one place to another or being transported such as a campus shuttle.Drivers are responsible for disinfecting the vehicle after each use.
All campus community members (students, faculty, staff, visitors, etc.): have a personal responsibility to adhere to this procedure to ensure the safety of all community members. Being personally responsible means you take ownership of what you do and how it may impact others.
H. Related Procedures
Public Space Implementation
Facilities, Student Affairs, Academic Affairs, Environmental Health and Safety, and Events Management are responsible for the implementation of this procedure.
The following areas and spaces will adopt the following practices while social distancing:
- General Building Occupancy: Occupancy will be adjusted to limit the number of people allowed on an academic building floor at one time and so no more than an appropriate number of classes are scheduled on the same floor at one time
- Classrooms, Lecture Halls, Science Labs, and Other Meeting Spaces: The maximum occupancy will be adjusted to accommodate social distancing. Occupancy changes will be coordinated with the Registrar to appropriately adjust maximum course attendance.
- Class start times will be slightly staggered to reduce hallway occupancy.
- Dining Areas: Maximum occupancy will be adjusted accordingly and carry out services will be provided only until restrictions have been modified.
- Residence Halls: Common areas and lounges in the residence halls are currently closed. Additional housing conditions have been imposed as part of the housing agreement, including but not limited to restrictions regarding visitors/guests to campus residences. Resident students should carefully read their Residence License Agreement and any addendums. Violations to COVID restrictions such as the visitor policy, may result in separation from the college for up to an academic or calendar year.
- Residential Buildings will be closed to visitors.
- Elevators: Use of elevators will be at a limited capacity, and persons should wear a face covering at all times.
- Stairwells: Campus building stairwells in some cases may have one-way traffic. Community members must comply with posted signage.
- Entrances/Exits: Campus building entry and egress routes may be separated in some cases.Community members must comply with posted signage.
- Reception Areas: Where physical barriers are not already in place, such as glass partitions, visual aids may be present to mark a 6 foot distance.
- General Spaces: Maximum occupancy will be adjusted accordingly, and furniture will be limited to single seating only.
- Restrooms: Occupancy may be modified to promote social distancing.Use of restrooms with multiple stalls should be limited based on room size to ensure at least six (6) feet of distance between individuals.Community members should wash hands for at least twenty (20) seconds after using restrooms facilities to reduce the potential transmission of the virus.Face mask will also be worn in restrooms.Hand sanitizer will be placed outside of the restrooms.
- Recreational and Athletic Venues: Spaces will be evaluated to determine how students can safely exercise while maintaining social distancing. Athletic competitions (both recreational and NCAA Division III) will be determined in concert with NCAA, SUNYAC, and health officials.
Department and Unit Implementation
Supervisors are responsible for implementation of the following modifications to protect the health of their employees.
- Offices (double occupancy or more): Space should be accessed to ensure that at least six feet of distance exists between the occupants while seated at their workstations. In instances where the space cannot be reconfigured to accommodate social distancing Facilities Management may be consulted.
- Any modifications or physical barrier needs will be reviewed and approved provided by Facilities. A barrier cannot impend airflow, heating, cooling, fire safety systems or accessibility.
- In instances where physical distancing is not possible, further corrective action such as schedule changes, remote work, telecommuting, should be considered.
- Restrooms (single occupancy): No modifications are required for the single occupancy restrooms. However, the waiting area outside of a single occupancy restroom will be evaluated to determine if signage is required to promote social distancing.
- Meeting Spaces: Conduct meetings remotely using existing campus technologies such as Collaborate, Zoom, in-house conference lines (can accommodate six participants), Intercall, the telephone, etc.
- Break Rooms and Common Areas: Social distancing and cleaning is the responsibility of those utilizing the space.
Personal Protective Equipment
Face Coverings will be made available to faculty, staff and students on scheduled days at the mailroom. Face covering needs when the mailroom is unavailable can be accommodated by emailing: firstname.lastname@example.org.
This procedure will remain in effect until further notice. For questions regarding this policy, please email email@example.com. For questions regarding state regulations, please visit New York Forward.Keep reading announcement»
Suggestions for faculty on responding to students not complying with rules for social instancing and masks in the classroom.
Face Coverings and PPE
In accordance with Executive Order 202.16, everyone on campus is required to wear a face covering when social distancing is not possible.
Every employee will receive two washable cloth face coverings. Employees may wear their own face coverings to reduce the need for the college to purchase additional masks, which continue to be in short supply. The distribution plan for masks will be announced in the near future.
If an individual is unable to wear a face covering for a medical or health related reason, they must contact Human Resources (Kathleen x5961, firstname.lastname@example.org or Ricardo x6086, email@example.com ) immediately.
N95 masks will be provided to the staff of those departments with a higher risk of coming into close contact with someone or someplace infected with coronavirus, such as University Police Department, Facilities Management, and Health Services.
Employees are expected to maintain a six-foot distance as much as possible. Ample signage will be spread throughout campus as a reminder.
When distancing is not possible, staggered scheduling, alternate work locations, or physical barriers will be considered.
Employees will be expected to:
- Abide by the revised space capacity limits. Temporary signage will be posted in locations where classes will be held. Office capacity should be less than 50%. This may result in the creation of “temporary offices” in available spaces such as conference rooms.
- Limit the places they go on campus and eliminate walking through other buildings to get to their offices or classrooms.
- Limit face-to-face meetings and interactions as much as possible and use teleconferencing even for those present in the office.
The campus Custodial staff will be focused on the intensive and frequent cleaning and disinfecting of public spaces. For this reason, and to minimize person-to-person contact in smaller office spaces, all employees are asked to perform the disinfecting for their own workspaces and high-touch surfaces (e.g. doorknobs, light switches, keyboards, telephones).
Facilities Management will provide disinfectant and sanitizer to every department.
Daily Health Screening Tool
Faculty and staff will receive a daily email with a link to an electronic health screening tool developed in accordance with NYS reopening requirements. A link to the daily screening tool also appears on the Faculty and Staff portal page.
Those not coming to campus must login to the survey to indicate such, and nothing further will be required.
Those coming to campus will need to answer a few additional questions about their temperature, if they have any of the listed symptoms, if they have been diagnosed with COVID-19 in last 14 days, and if they have been in close contact with a confirmed or suspected COVID-19 case within the past 14 days. Based on the responses, the Screening tool tells the individual whether they are cleared to work on campus. No data is being saved.
A paper version (in English and Spanish) will be made available for those without access to computers or smart phones.
Supervisors will be responsible to make sure their direct reports complete the screenings assessments daily.
If You’re Sick, Stay Home
Employee self-awareness and responsibility are critical to maintaining a healthier community. Employees should stay home if they are sick.
All college employees are required to participate in an ongoing COVID-19 training program in accordance with NYS re-opening plans, state mandates, and task force recommendations. This program will consist of brief videos and other materials as they become available.
Special socially distanced viewings of the videos will be provided for those without access to computers or smart phones.
Staff and faculty must review college policies related to COVID-19 prior to returning to campus, at the start of their obligation, and/or as they are issued.
Employees who are asked to return to campus but have underlying health issues, or are at increased risk for contracting the virus, can speak to their supervisor about other arrangements.
This may include continuing to telecommute, modifying schedules to ensure ability to work alone, and/or requesting additional PPE.
Employees can request an accommodation through Human Resources with the Reasonable Accommodation Officer.
Phased Return and Adjusted Work Schedules
All department heads were asked to complete a space assessment survey to ensure that required social distancing can be implemented in their respective areas. This could require modest intervention such as signs and arrows, or more involved intervention such as physical barriers.
Where social distancing is not possible in a physical space, department heads and supervisors will work collaboratively with Human Resources, Facilities Management, and area Vice Presidents to develop a Return to Campus protocol for their departments.
This will include staggered schedules or phased return for on-campus staffing appropriate to meet academic and operational needs as well as address individual concerns.
In addition to staggered schedules, employees returning to campus should expect breaks to be staggered, and traffic-flow and seating arrangements to be modified to limit density as much as possible. In addition, meetings will continue to be conducted via Zoom or other electronic means as much as possible even when present on campus.
Density limits will preclude the full work force from returning to campus. Accordingly, supervisors should permit employees able to fulfill their obligation from a remote location to do so. There may be times that an employee will be required to come to campus to perform essential functions of their job.
Supervisors will be responsible for insuring that employees comply with maintaining social distancing, wearing face coverings, watching required videos, and following policies related to the pandemic.
Return to Work Guidelines
Frequently Asked Questions
Facilities is checking operational effectiveness of all existing HVAC units across campus. During this process, it will be determined what system can accept upgrades in filtration. If system design allows for compatibility (this is currently being tested), filters will be upgraded to the highest allowable rating. As guidance and recommendations evolve, Facilities will adapt and follow to the best the campus infrastructure will allow.
The supervisors of those departments are encouraged to work together to determine what department staff need to be present on what days and coordinate a schedule to limit the number of people present.
There will be a face covering and social policy in place in addition to the Governor’s Executive order. Student violations will be handled by Conduct and Faculty/Staff matters will be handled by Human Resources. That being said this is about education and personal responsibility for everyone’s health and safety so it will be a community effort to make sure everyone plays their part. The first reaction should not necessarily be a referral for discipline but rather requesting the individual follow the policy and educating individuals about why it is important.