Working on Campus
Safety is Everyone’s Responsibility
Campus leaders have been working to establish policies and protocols for the safe return of faculty and staff to campus. Our safe and successful return will require every one of us to understand our personal responsibility for ensuring our own and each other’s safety. We expect everyone in the community to adhere to the requirements below.
Policies and Procedures
Updated Mask Policy
In light of the new CDC guidance in response to the Delta variant, we will be changing our mask policy for vaccinated individuals on an interim basis.
As you may have read, the CDC has recommended that all people, including fully vaccinated individuals, in hot spots should wear masks while indoors, especially in enclosed spaces with others. While Westchester is currently listed as a moderate risk, our employees, residents, and visitors travel from more affected areas frequently.
Therefore, out of an abundance of caution, for the time being, all those on campus should wear their masks indoors regardless of vaccination status. Campus members may take off their masks if alone in their office, room, or studio.
We appreciate that so many community members have received their vaccinations and signed their attestation forms. Thank you for taking those steps. Please continue to make plans to get your shot and to send in your forms if you haven’t done so.
From the start of the pandemic, we have had to be flexible as new situations have developed. As information changes, we will reassess and communicate again.
We thank you for your cooperation and for helping to keep our community safe.Keep reading announcement»
Quarantines for Vaccinated Persons
Effective February 12, 2021:
Vaccinated persons with an exposure to someone with suspected or confirmed COVID-19 are not required to quarantine if they meet all of the following criteria:
- Are fully vaccinated (i.e., ≥2 weeks following receipt of the second dose in a 2-dose series, or ≥2 weeks following receipt of one dose of a single-dose vaccine)
- Are within 3 months following receipt of the last dose in the series
- Have remained asymptomatic since the current COVID-19 exposure
Persons who do not meet all 3 of the above criteria should continue to follow current quarantine guidance after exposure to someone with suspected or confirmed COVID-19.Keep reading announcement»
In an effort to limit campus density and promote health and safety, a number of updates to our campus visitor policy have been implemented. This policy was created to ensure that visitors adhere to campus mitigation measures in order to prevent the spread of COVID-19. This procedure will remain in effect until further notice.
- Purchase College facilities and buildings are open only for official college business and are not open to the general public.
- Students who are studying remotely will be granted access to campus from 8:00am - 8:00pm daily.
- Visitors will be permitted access to academic buildings provided they have been invited by a host and preregistered.
Visitors are defined as any individual who require essential access to campus facilities and is not an employee (faculty or staff), a currently enrolled student, or a campus resident. Employees of certain vendors, contractors, volunteers, tenants, and other groups are considered visitors.
Campus Host is a college office/department, employee, or registered student organization requiring or inviting a visitor to come on campus.
Remote Student Registration Process and Responsibilities
On the date of the planned visit, remote students must complete the college’s COVID-19 Health Screening Tool located on the student portal or by visiting the link. The health screening mirrors our daily face to face student and employee screening. The tool will instruct students who report experiencing symptoms to contact Student Health Services before coming to campus.
Remote Students must park in the W1 Parking Lot and proceed to the CMFT Lobby for check-in. A campus greeter (work-study) will be available at the lobby from 7:00am - 5:00pm M-F to complete the check in process. After hours, students should have their confirmation email readily available for inspection by campus staff.
Remote Students who visit campus will be required to follow health and safety protocols adopted by the college and as required by federal, state, or local regulations. This includes self-monitoring of COVID-19 symptoms before coming on campus and completing the college’s health screening survey; complying with the college’s face-covering policy and social distancing requirements; and regular handwashing and sanitizing while on campus.
Note: Students who plan to visit campus regularly must participate in campus pooled testing. If you intend to visit campus at least once per week, please notify Health Services at email@example.com to be scheduled for pooled testing.
Visitor Registration Process and Responsibilities
Visitors must be pre-registered by a Campus Host. The Campus Host will be responsible for forwarding an email to firstname.lastname@example.org, the host will receive a response with instructions to complete the registration process which includes a link to the college’s COVID-19 Health Screening Tool to be provided to each visitor. Visitors must complete the campus Health Screening Tool the morning of their appointment. The health screening mirrors our daily student and employee screening. The Tool will instruct visitors who report experiencing symptoms to please contact the host to reschedule their appointment.
Visitors must park in the W1 Parking Lot and proceed to the CMFT Lobby for check-in. A campus greeter (work-study) will be available at the lobby from 7:00am - 5:00pm M-F to complete the check in process.
Visitors permitted on campus will be required to follow health and safety protocols adopted by the college and as required by federal, state, or local regulations. This includes self-monitoring of COVID-19 symptoms before coming on campus and completing the college’s health screening survey; complying with the college’s face-covering policy and social distancing requirements; and regular handwashing and sanitizing while on campus. Visitors will receive campus policies electronically following the completion of the health screening survey.
Related Visitor Procedures
Institutions and offices on campus such as the Facilities Management, Neuberger Museum, Chartwells, The Performing Arts Center, and Athletics may in some cases operate with slight variations to this procedure due to specific guidance from associations, insurance companies and contractual obligations.
Persons who utilize outdoor areas of the campus to jog and bicycle are not considered visitors and are restricted to the roadways and trails on campus only. Residential and Academic areas are strictly of limits and posted no trespassing signs must be adhered to.
Guest are not allowed in student residential spaces.Keep reading announcement»
Return to Work Guidelines
Face Coverings and PPE
In accordance with Executive Order 202.16, everyone on campus is required to wear a face covering when social distancing is not possible.
Every employee will receive two washable cloth face coverings. Employees may wear their own face coverings to reduce the need for the college to purchase additional masks, which continue to be in short supply. The distribution plan for masks will be announced in the near future.
If an individual is unable to wear a face covering for a medical or health related reason, they must contact Human Resources (Kathleen x5961, email@example.com or Ricardo x6086, firstname.lastname@example.org ) immediately.
N95 masks will be provided to the staff of those departments with a higher risk of coming into close contact with someone or someplace infected with coronavirus, such as University Police Department, Facilities Management, and Health Services.
Employees are expected to maintain a six-foot distance as much as possible. Ample signage will be spread throughout campus as a reminder.
When distancing is not possible, staggered scheduling, alternate work locations, or physical barriers will be considered.
Employees will be expected to:
- Abide by the revised space capacity limits. Temporary signage will be posted in locations where classes will be held. Office capacity should be less than 50%. This may result in the creation of “temporary offices” in available spaces such as conference rooms.
- Limit the places they go on campus and eliminate walking through other buildings to get to their offices or classrooms.
- Limit face-to-face meetings and interactions as much as possible and use teleconferencing even for those present in the office.
The campus Custodial staff will be focused on the intensive and frequent cleaning and disinfecting of public spaces. For this reason, and to minimize person-to-person contact in smaller office spaces, all employees are asked to perform the disinfecting for their own workspaces and high-touch surfaces (e.g. doorknobs, light switches, keyboards, telephones).
Facilities Management will provide disinfectant and sanitizer to every department.
Daily Health Screening Tool
Faculty and staff will receive a daily email with a link to an electronic health screening tool developed in accordance with NYS reopening requirements. A link to the daily screening tool also appears on the Faculty and Staff portal page.
Those not coming to campus must login to the survey to indicate such, and nothing further will be required.
Those coming to campus will need to answer a few additional questions about their temperature, if they have any of the listed symptoms, if they have been diagnosed with COVID-19 in last 10 days, and if they have been in close contact with a confirmed or suspected COVID-19 case within the past 10 days. Based on the responses, the Screening tool tells the individual whether they are cleared to work on campus. No data is being saved.
A paper version (in English and Spanish) will be made available for those without access to computers or smart phones.
Supervisors will be responsible to make sure their direct reports complete the screenings assessments daily.
If You’re Sick, Stay Home
Employee self-awareness and responsibility are critical to maintaining a healthier community. Employees should stay home if they are sick.
All college employees are required to participate in an ongoing COVID-19 training program in accordance with NYS re-opening plans, state mandates, and task force recommendations. This program will consist of brief videos and other materials as they become available.
Special socially distanced viewings of the videos will be provided for those without access to computers or smart phones.
Staff and faculty must review college policies related to COVID-19 prior to returning to campus, at the start of their obligation, and/or as they are issued.
Employees who are asked to return to campus but have underlying health issues, or are at increased risk for contracting the virus, can speak to their supervisor about other arrangements.
This may include continuing to telecommute, modifying schedules to ensure ability to work alone, and/or requesting additional PPE.
Employees can request an accommodation through Human Resources with the Reasonable Accommodation Officer.
Frequently Asked Questions
The college has a significant existing inventory and has a system in place to monitor and reorder as appropriate. Hand sanitizer stations will be placed in academic/admin buildings, and common areas within the residential areas. Cleaning wipes: Currently, we have a variety of container sizes that have been distributed across campus since this began. Additionally, we will be providing disinfectant that comes in the form of an aerosol/spray and can be wiped off with paper towels. Building managers have the ability to order supplies through Facilities as needed. Faculty, staff and students will also need to continue to follow the CDC guidance regarding handwashing. Keeping clean hands is one of the best ways to protect yourself from getting sick. Paper towel dispensers are also being installed across campus.
Facilities has checked operational effectiveness of all HVAC units across campus. During this process, it was determined what system could accept upgrades in filtration. If system design allows for compatibility filters have been upgraded to the highest allowable rating. Additionally, outside air is being brought into the buildings at the highest allowable and practical rate. As guidance and recommendations evolve, Facilities will adapt and follow to the best the campus infrastructure will allow.
Use of restrooms with multiple stalls should be limited based on room size to ensure at least six (6) feet of distance between individuals. Employees should wash their hands for at least twenty (20) seconds after using restroom facilities to reduce the potential transmission of the virus. Face masks should be worn in restrooms. Hand sanitizer will be placed outside the restrooms.
You should speak to your supervisor regarding this. A plan should be developed by the supervisor to determine the office set up, schedule, etc.
The campus will not be participating in the pilot telecommuting policy as of 7/2/2021, close of business.
There will be a face covering and social policy in place in addition to the Governor’s Executive order. Student violations will be handled by Conduct and Faculty/Staff matters will be handled by Human Resources. That being said this is about education and personal responsibility for everyone’s health and safety so it will be a community effort to make sure everyone plays their part. The first reaction should not necessarily be a referral for discipline but rather requesting the individual follow the policy and educating individuals about why it is important.