Working on Campus
Safety is Everyone’s Responsibility
Campus leaders have been working to establish policies and protocols for the safe return of faculty and staff to campus. Our safe and successful return will require every one of us to understand our personal responsibility for ensuring our own and each other’s safety. We expect everyone in the community to adhere to the requirements below.
Policies and Procedures
Updated Mask Policy
As we start the fall semester, please read and familiarize yourself with the revised mask policy. This policy will be in place until further notice. Thank you for your cooperation as we work together to keep our community safe.
All persons on campus are required to:
Have a face covering available at all times and be considerate of the health concerns of community members.
Cover the nose and mouth with a face covering when inside campus buildings with the exception of when you are in your assigned residence, alone in your office or while eating / drinking.
Unvaccinated or partially vaccinated individuals must wear a mask and maintain six feet social distancing from those outside their residence in both indoor and outdoor settings.
Face coverings should:
Fit snugly but comfortably against the face covering both nose and mouth
Be secured with ties or ear loops
Include multiple layers of fabric allow for breathing without restriction
Those who are unable to wear face coverings due to a medical or other health condition should consult with the appropriate campus offices (Human Resources for state employees, the Office of Disability Resources for students and designated campus contacts for contractors, volunteers, permitees, and campus visitors) to discuss reasonable accommodations.
Campus contacts for permitees and visitors shall consult with the Continuation of Programs and Services Public Health Committee for guidance by emailing email@example.com.
Failure to Comply & Campus Enforcement
Interactions with those failing to comply should be viewed as a public health educational opportunity. We are asking all members of our community to do their part. Persons not wearing a face covering or maintaining social distancing should be asked to comply.
Failure to comply may result in the following actions:
For students, it may result in a report being filed with the Office of Community Standards. Upon review, the student may receive notice of disciplinary action.
For employees, it may result in referral to Human Resources for review and resolution in accordance with their collective bargaining agreement, including disciplinary action or up to and including termination. Employees are required to adhere to the above policy requirements in all instances except where doing so would inhibit or otherwise impair the employee’s health. Employees who are unable to wear face coverings due to a medical or other health condition should must consult with the Access and Reasonable Accommodation Officer, Ricardo Espinales, Associate Director of Human Resources at (914) 251-6086 to discuss reasonable accommodations.
For visitors, permitees, revocable permit holders, and contractors, it may result in removal of authorization to be on campus property and/or termination of the applicable lease/permit/contract.
In the event of an emergency situation, UPD can be contacted via telephone at (914) 251-6911.
On campus general complaints can be emailed to: firstname.lastname@example.org
Employee related complaints should be sent to: HRM.Director@purchase.edu
Student related complaints can be emailed to: SAF.email@example.com
In the event of an emergency or crime in progress, call UPD: (914) 251-6911
Fall 2021 Semester:
Testing for all unvaccinated employees:
- Mondays: 10:00am - 12:30pm, Red Room, Student Services Building
- Tuesdays: 10:00am - 12:30pm, Red Room, Student Services Building
- Wednesdays: 2:00 - 4:30pm, Red Room, Student Services Building
- Thursdays: 2:00 - 4:30pm, Red Room, Student Services Building
Please note: schedules are subject to change on holidays.
All employees must be registered with SUNY Upstate Laboratory to participate in the pooled testing.
If you have not participated in testing you must go to www.suny-covid-test.com to register before coming to the testing site. You will need to enter your demographics and your health insurance information.
Any updates to the testing requirements will be shared via campus broadcast.
Thank you again for your cooperation in helping to provide and maintain a healthy and safe campus environment.
How to Upload Your Vaccination Card
As previously mentioned in an HR broadcast email sent out on 5/27/2021 (Updated COVID-19 Pool Testing Procedures), HR was working with CTS to create a way to upload vaccination cards into HRETS (Human Resources Employee Tracking System). HRETS has been updated and employees are now able to upload their vaccination cards. Within HRETS, the vaccination card can be uploaded to your Employee Data Sheet (EDS).
To upload your vaccination card, first scan and upload your vaccination card to your computer. If you already provided your vaccine information, you do not need to upload it into HRETS. To access HRETS and the EDS, please follow these steps:
To access HRETS, please visit the Faculty And Staff website:
- Click on the Personnel and Employment Tab
- Click the HRETS Link
- Enter your PC user name and password to access HRETS.
Once you access HRETS:
- Click on the Employee Datasheet link listed under the Personnel ETS Options (bottom left). Your own Employee Datasheet will open.
- Review all of your personal data listed under each tab to ensure that it’s correct and up-to-date (especially Demographics, Degree and Emergency Information). Please make sure to save your edits.
- Click the COVID Vaccine Document Tab
- Click Choose File and upload your vaccination card
- Please enter a file description
- Click Save File
Don’t forget that once you provide proof, you are no longer required to participate in weekly surveillance testing during the summer. You also have the option to bring your vaccination card to the test site or show the Excelsior pass. The Excelsior pass is free to download.
Individuals who are not fully vaccinated are required to test weekly. All employees who are not fully vaccinated and report to campus at least once a week are required to participate in testing as they have been.
The Daily COVID Screening is still required to be completed on workdays/obligation days.
Thank you for adhering to our health and safety requirements.Keep reading announcement»
Vaccinated Persons With an Exposure to COVID-19
Vaccinated persons with an exposure to someone with suspected or confirmed COVID-19 are not required to quarantine if they meet all of the following criteria:
- Are fully vaccinated (i.e., ≥2 weeks following receipt of the second dose in a 2-dose series, or ≥2 weeks following receipt of one dose of a single-dose vaccine)
- Have remained asymptomatic since the current COVID-19 exposure
- Get tested 3-5 days after the date of your exposure
- Wear a mask in public indoor settings for 14 days after exposure or until a negative test result
Return to Work Guidelines
Face Coverings and PPE
In accordance with Executive Order 202.16, everyone on campus is required to wear a face covering when social distancing is not possible.
Every employee will receive two washable cloth face coverings. Employees may wear their own face coverings to reduce the need for the college to purchase additional masks, which continue to be in short supply. The distribution plan for masks will be announced in the near future.
If an individual is unable to wear a face covering for a medical or health related reason, they must contact Human Resources (Kathleen x5961, firstname.lastname@example.org or Ricardo x6086, email@example.com ) immediately.
N95 masks will be provided to the staff of those departments with a higher risk of coming into close contact with someone or someplace infected with coronavirus, such as University Police Department, Facilities Management, and Health Services.
Employees are expected to maintain a six-foot distance as much as possible. Ample signage will be spread throughout campus as a reminder.
When distancing is not possible, staggered scheduling, alternate work locations, or physical barriers will be considered.
Employees will be expected to:
- Abide by the revised space capacity limits. Temporary signage will be posted in locations where classes will be held. Office capacity should be less than 50%. This may result in the creation of “temporary offices” in available spaces such as conference rooms.
- Limit the places they go on campus and eliminate walking through other buildings to get to their offices or classrooms.
- Limit face-to-face meetings and interactions as much as possible and use teleconferencing even for those present in the office.
The campus Custodial staff will be focused on the intensive and frequent cleaning and disinfecting of public spaces. For this reason, and to minimize person-to-person contact in smaller office spaces, all employees are asked to perform the disinfecting for their own workspaces and high-touch surfaces (e.g. doorknobs, light switches, keyboards, telephones).
Facilities Management will provide disinfectant and sanitizer to every department.
Daily Health Screening Tool
Faculty and staff will receive a daily email with a link to an electronic health screening tool developed in accordance with NYS reopening requirements. A link to the daily screening tool also appears on the Faculty and Staff portal page.
Those not coming to campus must login to the survey to indicate such, and nothing further will be required.
Those coming to campus will need to answer a few additional questions about their temperature, if they have any of the listed symptoms, if they have been diagnosed with COVID-19 in last 10 days, and if they have been in close contact with a confirmed or suspected COVID-19 case within the past 10 days. Based on the responses, the Screening tool tells the individual whether they are cleared to work on campus. No data is being saved.
A paper version (in English and Spanish) will be made available for those without access to computers or smart phones.
Supervisors will be responsible to make sure their direct reports complete the screenings assessments daily.
If You’re Sick, Stay Home
Employee self-awareness and responsibility are critical to maintaining a healthier community. Employees should stay home if they are sick.
All college employees are required to participate in an ongoing COVID-19 training program in accordance with NYS re-opening plans, state mandates, and task force recommendations. This program will consist of brief videos and other materials as they become available.
Special socially distanced viewings of the videos will be provided for those without access to computers or smart phones.
Staff and faculty must review college policies related to COVID-19 prior to returning to campus, at the start of their obligation, and/or as they are issued.
Employees who are asked to return to campus but have underlying health issues, or are at increased risk for contracting the virus, can speak to their supervisor about other arrangements.
This may include continuing to telecommute, modifying schedules to ensure ability to work alone, and/or requesting additional PPE.
Employees can request an accommodation through Human Resources with the Reasonable Accommodation Officer.
Frequently Asked Questions
The college has a significant existing inventory and has a system in place to monitor and reorder as appropriate. Hand sanitizer stations will be placed in academic/admin buildings, and common areas within the residential areas. Cleaning wipes: Currently, we have a variety of container sizes that have been distributed across campus since this began. Additionally, we will be providing disinfectant that comes in the form of an aerosol/spray and can be wiped off with paper towels. Building managers have the ability to order supplies through Facilities as needed. Faculty, staff and students will also need to continue to follow the CDC guidance regarding handwashing. Keeping clean hands is one of the best ways to protect yourself from getting sick. Paper towel dispensers are also being installed across campus.
Facilities has checked operational effectiveness of all HVAC units across campus. During this process, it was determined what system could accept upgrades in filtration. If system design allows for compatibility filters have been upgraded to the highest allowable rating. Additionally, outside air is being brought into the buildings at the highest allowable and practical rate. As guidance and recommendations evolve, Facilities will adapt and follow to the best the campus infrastructure will allow.
Use of restrooms with multiple stalls should be limited based on room size to ensure at least six (6) feet of distance between individuals. Employees should wash their hands for at least twenty (20) seconds after using restroom facilities to reduce the potential transmission of the virus. Face masks should be worn in restrooms. Hand sanitizer will be placed outside the restrooms.
You should speak to your supervisor regarding this. A plan should be developed by the supervisor to determine the office set up, schedule, etc.
The campus will not be participating in the pilot telecommuting policy as of 7/2/2021, close of business.
There will be a face covering and social policy in place in addition to the Governor’s Executive order. Student violations will be handled by Conduct and Faculty/Staff matters will be handled by Human Resources. That being said this is about education and personal responsibility for everyone’s health and safety so it will be a community effort to make sure everyone plays their part. The first reaction should not necessarily be a referral for discipline but rather requesting the individual follow the policy and educating individuals about why it is important.