Spring 2021

A. Purchase College Testing Policy for Departing Campus in Fall 2020

Purchase College initiated an exit testing program to ensure that departing students were not leaving the campus with a positive COVID-19 diagnosis. To accomplish this task students were required to receive a PCR COVID-19 test within 10-days prior to the end of in-person instruction and services (November 25, 2020 hereafter “fall closing”). The campus tested 791 students during the exit testing program, which represented a 98% compliance rate.

Residential and other in-person students who were traveling for the break, whether they worked on campus or attended classes on campus, were required to produce a negative test within 10 days of the fall closing. Students exempt from the testing included those who were fully remote, those able to provide documentation of a positive COVID-19 diagnostic result within the last 90 days, or those approved to remain on campus after 11/25/2020. Students remaining on campus will continue to be tested bi-weekly.

On-campus testing was available November 16-19. Students unable to attend on-campus testing were able to provide documentation to the college of an off-campus PCR COVID-19 diagnostic result within the 10-day period prior to fall closing. Students were required to test as close to their departure date as possible, anticipating the time necessary to receive a test result. Residential students were allowed to leave campus only after receiving a negative test. Students who tested positive were placed in isolation on-campus while contacts of the positive students were placed in quarantine. Students who failed to satisfy the exit testing requirements noted above are subject to administrative action.

Faculty and staff who come to campus continue to be tested bi-weekly in accordance with the provisions of MOUs between the Chancellor and UUP, CSEA, and the PBA.

B. Students Remaining on Campus after Fall Closing

The Office of Community Engagement has developed an application process and a committee to review student requests to remain on campus after the fall closing and during the winter break. The application for housing was only available for students deemed a ward of the state, homeless, or able to provide a documented reason as to why they could not return to their permanent residence. Each approved student is required to sign an acknowledgement of the rules that will govern their stay.

Students approved to remain on campus after fall closing must continue to comply with bi-weekly pooled testing in addition to any necessary isolation and quarantine protocols. On campus quarantine services will remain in effect with the exception of dining services. Quarantined students will be encouraged to order food deliveries from off campus and/or OCE staff will be available to assist with delivering food pantry resources to students in quarantine. Westchester County Department of Health (WCDOH) will identify the length of isolation/quarantine and release protocols.

Campus dining facilities will be closed; however all students will have access to meal preparation facilities. The campus food pantry will also be available for students in need of food supply.Students will continue to have virtual access to Health Services and the afterhours Nurse Line.The Counseling center staff will also continue to offer virtual access to students and operate an afterhours crisis line.

C. Returning to Campus for Spring 2021 Term

Testing and Isolation Requirements for Students Returning to Campus or Attending Courses on Campus

Daily Health Screenings

All students, faculty, and staff will be pre-screened daily for travel history, COVID-19 history, exposure, and symptoms for two (2) weeks prior to return. The daily screenings will commence on January 15, 2020.

Compliance with the New York State Travel Advisory

All Students, faculty, and staff who have traveled to/from restricted states/regions or to/from international locations as defined by New York State must follow the New York State Travel Advisory—whether living on- or off-campus—and attest that they have submitted the New York Traveler Health form and will follow the guidance of the governing local health department related to mandatory testing, quarantine/isolation, and timing of returning to campus.Students must submit attestation forms prior to returning to campus to Student Health Services.Employees must submit attestation forms prior to returning to campus to Human Resources.Attestations will be required effective January 29, 2021.

Residential Student Requirements
  • Complete a seven-day precautionary quarantine prior to returning to campus and submit an attestation confirming that they completed it.
  • Have proof of a negative test result within 1 week prior to moving into housing, or present documentation of a positive diagnostic result for COVID-19 from the prior 3-month period.
  • Complete on-campus test on day 4 after arrival.
  • Students from areas listed in the NYS Travel Advisory will be under quarantine in assigned residential space until the on-campus test (to be conducted on day 4 after arrival) is reported negative. Please note that faculty and staff must abide by different travel and testing requirements as outlined by the NYS Travel Advisory.
  • Students from areas not listed in the NYS Travel Advisory will be under restricted campus activities until an on-campus test (to be conducted on day 4 after arrival) is reported negative.
  • Students in shared spaces must take precautionary measures (mask wearing, social distancing, disinfecting surfaces) when utilizing common spaces during the quarantine period.
Commuter Student Requirements

Commuter students attending in person classes and those who come to campus regularly to study, work, or use the labs must complete a 7 day quarantine and are required to have a negative COVID-19 test result within 1 week of the first day of in person classes, or present documentation of a positive diagnostic result for COVID-19 from the prior 3-month period.

Commuter students who are employed may apply to the Health Services for a limited exemption to allow them to work during the precautionary 7-day quarantine. To qualify for the exemption, such students will need to document the COVID-19 safety protocols of their employers. Also, the exemption will only apply to their ability to work. When not working, the students will be expected to quarantine from others. Exemptions approved for the semester will be reported to SUNY System Administration.

Surveillance Testing

Surveillance testing for students coming to campus will commence on February 2, 2021. The campus will continue to rely on pooled testing to provide sensitive, accurate, and rapid feedback about the presence of SARS-COV-2 in saliva samples from individuals on campus. The benefit to pooled testing is the ability to identify asymptomatic cases to facilitate early intervention.

Students and Employees will submit samples at on-campus testing sites. Samples of 6-12 will be combined together in a pool to be tested at SUNY Upstate Medical University. If a pool is positive, specimens in the pool are tested individually with results arriving within 24 hours. While waiting for results, the 6-12 individuals in the positive pool are subject to precautionary isolation on campus or at home.

All residential students, commuters with in person classes, and students who regularly use campus facilities are mandated to participate in weekly surveillance testing.

Faculty and staff who are currently assigned to work on campus will be subject to mandatory testing as per SUNY policy and labor agreements.

Outbreak Response and Contact Tracing

The identification of positive cases of COVID-19 will be enhanced by daily self-assessments of symptoms and surveillance testing. Residential students identified as positive will be required to isolate on campus. There will be 61 units with bathrooms kept off-line to accommodate isolation/ quarantine needs. The WCDOH also has available space for isolation/quarantine. Residential student requests to isolate at their primary address off campus will be subject to approval by the WCDOH. If approved by the WCDOH, accommodations must be suitable and private transportation must be taken to their destination.

Contact tracing is the primary responsibility of the Department of Health. Campus contact tracers will conduct tracing during off hours.Identified student contacts of a positive individual will be tested at Health Services or off-campus and mandated to quarantine for 14 days while monitoring for symptoms.Students are mandated to bring a personal thermometer to campus. Specific student protocols for isolation/quarantine on campus are in place. Health Service staff will attend to the medical monitoring of isolated/quarantined students to the best of their ability via telehealth modalities. Case management of these students will be conducted through the collaboration of campus staff.Release from isolation/ quarantine will be guided by the New York State Department of Health Order on isolation and the guidance of WCDOH on the length of said isolation and timing of returning to activities.

Faculty/staff who contract COVID-19 or are exposed will isolate/quarantine in their homes and be followed medically by their primary care providers. Human Resources will specify return to work requirements. Return to work decisions will be guided by the New York State Department of Health Order on isolation and the guidance of the governing WCDOH on the timing of return to campus.

A. Winter 2020-21 Term

All Instruction during the winter 2020-21 term will be fully remote.

B. Spring 2021 Term

Instruction will be remote prior to February 8 in order to minimize additional risks associated with influenza season.

Students will be allowed to move in to campus beginning January 29 in order to meet the mandatory testing requirement outlined above. The spring term start date will be February 1 however, all classes will be fully remote and the campus will restrict student activities. In person-classes will tentatively begin on February 8 and end on May 19.

Capacity to Maintain Social Distancing

Spring semester instruction will use remote instruction (synchronous and asynchronous) for all 3,800 students. 74% of those students (approximately 2,660) will not have in-person instruction. 26% of our students (approximately 1,000) will have some in-person instruction supplemented by remote instruction. Of the students receiving in-person instruction, fewer than 960 of them will reside on campus due to their inability to commute to campus (i.e. international students, students outside a reasonable commuting radius, no transportation, etc.). All in-person instruction will conclude by May 19. The 26% residential density will allow social distancing in classrooms. The limited classroom spaces dedicated to in-person activities will limit capacity to allow for distancing and disinfecting. Instructional modalities include; 72% remote course offerings and 28% hybrid remote/in-person.

Classroom meetings will:

  • Be kept small;
  • Divided into rotations to ensure low density;
  • Use redeployed staff to execute classroom and/or departmental cleaning
  • The Housing Plan (Appendix D) will utilize residential spaces that allow each student to have their own bedroom and there will be no more than two students to one shared bathroom to ensure proper cleaning and limit usage.

Campus Density Continued

Modes of instruction must ensure safe on-campus density, consistent with New York State and the governing local health department guidelines.

After integrating distance learning, and/or making every attempt to transfer a course to distance/online modes, the following practices will be adopted if in person instruction is necessary:

  • Splitting sections to reduce class size.
  • Meet in rooms that allow for spacing of at least 6 feet between students.
  • Reduce/limit physical contact between students, faculty, and staff.
  • Ensure enhanced cleaning protocols are in place to disinfect for COVID-19 in rooms used for in person instruction.
  • Limit attendance at student exhibits/concerts/ performances/lectures/recitals to faculty, staff, and administration.
  • Limit student performances to one final performance.
  • Redeploy staff to disinfect, clean and reset rooms for next meeting.
  • Control egress to all rooms to ensure social distancing during class changeovers.
  • Space meeting times to ensure that there is enough time to clean and disinfect spaces.
  • Implement training sessions for faculty, taught by Purchase faculty members, TLTC staff, experts in the SUNY system who have already been identified as having been very successful or innovative in their transition to remote delivery during the spring 2020 semester.
  • Supply adequate training for staff members who support academic areas in reimagined course design and delivery.
  • With regard to remote instruction, transition to a remote delivery model must include a balance between synchronous and asynchronous instruction modes, appropriate for each course.
  • Whenever possible, internships have been shifted to an all virtual format in order to ensure safety and equity. Career Development will ask internship sites to provide updated plans to transition their internship activities to remote or virtual in the event of a virus resurgence.
  • If a student does contract COVID-19 and is enrolled in face to face classes, they will be given an individualized study plan to recover those credits. If a student enrolled in face to face classes is quarantined due to symptoms of COVID-19, they will likewise be given an individualized alternate study plan to make up work they cannot undertake face to face.
Operational Activity and Campus Pause

In the event that pandemic conditions worsen to the point that all students must return to remote learning at some point during the semester faculty will work quickly to adjust mode of delivery, the balance of course lesson plans, and course requirements; instructional time for these classes may be extended by one week at the end of the semester if necessary. In the event that the campus reaches a 5% COVID-19 positivity rate, programs will transition to remote course delivery.Resident and in-person students, on campus employees, and contractors are considered in calculating the campus positivity rate.

In some cases soft pauses may be enacted for individual academic programs areas, also using the 5% positivity rate metric. The campus will be guided by the directives of the NYSDOH and the WCDOH regarding operational activity on campus in the event that the college falls within a state enacted COVID-19 Micro-Cluster Focus area aka Orange or Red zone. Students will be notified of campus expectations in the event of a mandatory pause prior to the beginning of the semester.

Residence Hall Closures

The closure of campus residence halls falls under the purview of the President and the President’s Cabinet. Upon notification of a closure, the Office of Community Engagement will work with both the Campus Emergency Response Team and Crisis Communications team to provide guidance to students affected by the disruption. Students will be provided with a minimum of 48 hours to vacate the campus. In some cases students will be allowed to store personal items on campus. Students will be notified of the closure via telephone, text, and email. The correspondence will contain timelines, checkout instructions, and emergency housing opportunities.

Remote Instruction

The faculty and support staff, in collaboration with the governance processes, will work to ensure that remote instruction meets or exceeds expectations of regular and substantive interaction. The college will continue to assist students with access to devices and internet connectivity in order for students to be successful with remote instruction.

  1. Spring 2021 course sections offered at Purchase College are clearly marked and searchable by whether they are in-person or remote. Remote classes are also distinguished as to whether they are online-synchronous, online-asynchronous, or online-combined, and students can search courses by those formats.

  2. Courses will provide for the opportunity for substantive interactions with the student on a predictable and regular basis commensurate with both the length of time, and the amount of content, in the course or competency, and monitor the student’s academic engagement. By virtue of their regularly scheduled online synchronous sessions, online-synchronous and online-hybrid course sections meet this criterion and make up 96.9% of the remote (i.e. online) courses. The 14 spring 2021 courses that are online-asynchronous are the only course sections that don’t have regular interaction built in, and therefore need to have a course design that will ensure regular interaction.

  3. Some international students at Purchase College will completing spring 2021 coursework from other time zones. In those cases, International Programs & Services staff will work with students and faculty teaching the courses in which they are enrolled in order to make reasonable accommodations where necessary and within the bounds of curricular requirements in order to account for time differences.

  4. Substantive Interaction: The College will engage students in teaching, learning, and assessment, consistent with the content under discussion via Zoom sessions for synchronous and combined sections, VoiceThread, or other presentations for asynchronous or combined sections, and though Moodle Lesson activities.

    1. Provision of direct instruction: Zoom sessions for synchronous and combined sections, VoiceThread, or other presentations for asynchronous or combined sections, and though Moodle Lesson activities.

    2. Assessment and / or the provision of feedback on a student’s coursework: This is provided through Moodle assignments, Turnitin assignments, and Mahara ePortfolios.

    3. Provision of information and/or responding to questions about the content of a course or competency: This is provided through Moodle page resources, Moodle messaging system, course forums, email correspondence, etc.

    4. Facilitation of group discussion regarding the content of a course or competency: This is provided through Zoom sessions, Zoom breakout rooms, Moodle discussion forums, etc.

    5. Other instructional activities approved by the institution’s/program’s accrediting agency: Varied tools are available to provide the above.

  5. Purchase’s Office of Disability Resources works with faculty on all accommodations, and both this office and the college’s Teaching Learning and Technology Center provide faculty self-serve help guides on extended quiz time and other accommodation practices. Purchase faculty take advantage of captioning resources, and provide extended time on Moodle quizzes/tests, as well as other accommodations that can be provided remotely. Additionally, the Office of Disability Resources and Interim Director of Digital Accessibility perform outreach to faculty members whose courses have students with digital accessibility needs. This outreach and the subsequent training are done to ensure that all digital documents in these classes are accessible to the student(s) in question and improved universal design for all of the learners in the course. Reminder e-mails are sent from the Office of Disability Resources to faculty and students regarding the standard process for requesting academic accommodations, as well as any changes to office policies and procedures or technologies available in the online environment.

  6. Purchase College pivoted its Summer 2020 orientation activities (including introduction to remote instructional technologies as needed), and will continue to do so for students entering in the spring 2021 semester. The College will continue to familiarize the community with instructional technologies and remote pedagogies, especially those faculty for whom such technologies/pedagogies are new and for those students in vulnerable populations.

  7. Faculty advisors within academic programs and advisors working in the college’s Advising Center have adapted these activities to a remote format while continuing to prioritize proactive/regularized interventions and student success.

  8. Purchase College utilizes no-cost instructional support workshops offered by SUNY.

A. Spring Term Start Dates

As noted above, the spring term start date will be February 1, however, all classes will be fully remote and the campus will restrict student activities. In person face to face classes will begin tentatively on February 8 and end on May 19.

View the Spring 2021 Academic Calendar

B. Spring Break

Given the current risks associated with COVID-19 spread, spring break and any other spring holiday periods will not be permitted. In its place, three non-consecutive dates are set aside for wellness and catching up.

C. Commencement

The Commencement Committee is planning a remote ceremony.

A. Federal, State and Local Guidance

All in-person activities will continue to follow the mandatory NYSDOH guidance for social distancing as well as the strictures of the approved campus reopening plan. To the extent possible, activities shall be held outdoors or in a well-ventilated location, and campuses implement CDC recommendations to improve ventilation. On-campus services in support of religious observance shall follow the density, quarantine/isolation, and face covering requirements that are already incorporated into the campus reopening plan.

The facilities department will continue to assess and confirm that all cleaning protocols are in compliance with NYSDOH Higher Education Guidance and CDC guidance (Interim Guidance for Higher Education during the COVID-19 Public Health Emergency and Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes). See appendix (A,B)

B. Face Coverings

The campus policy on face coverings and social distancing will remain in effect until further notice. See appendix (D)

C. Compliance

Disciplinary actions may be taken by the Office of Community Standards. A violation of the rules associated with COVID-19 safety may result in the loss of access to academic, campus facilities, and/or campus housing for one academic or calendar year depending on the violation. Student conduct is governed by the Student Code of Conduct. The Chancellor’s Uniform Sanctioning in Response to COVID-19 Student Violations implementing uniform sanctions system-wide for COVID-19 related violations remain in effect at least through the spring 2021 term. Consistent with SUNY policy, students who are partially or completely removed from the institution due to a violation are not eligible for refunds.

The following actions will result in a disciplinary referral to the Office of Community Standards for further action under the Student Code of Conduct:

  • Failure to report out of state and/or international travel related to the NYS travel advisory
  • Failure to follow the campus housing guest policy and/or hosting or attending an unauthorized gathering on or off campus
  • Failure to report a COVID-19 positive test result or the exposure to someone who has tested positive for COVID-19
  • Failure to properly quarantine or isolate when directed by the College or as required by the NYS travel advisory
  • Failure to comply with COVID-19 contact tracing efforts conducted by College officials and/or the State or local Department of Health
  • Failure to follow the College’s face covering/mask wearing and/or social distancing requirements
  • Failure to attend 2 pool testing appointments
  • Failure to complete 3 consecutive daily health screenings (e.g.: COVID-19 Tracker)

The minimum allowable sanction for these violations include suspension for 1 for academic or calendar year or expulsion from the college.

D. Mental Health Supports, Services, and Referrals

The college understands that this is an exceptionally challenging time. The Counseling Center at Purchase offers all students mental health support, crisis intervention, treatment options, Campus Advocacy Services, Behavioral Health services, and referrals. BIPOC self-help and therapy resources offer information, groups, and mental health providers. Resources are available to all with a Purchase College email address, including:

  • Self-help tools in TAO for mental health practice and Mindfulness exercises
  • An online referral data base for searching private practitioners: Thriving Campus
  • Wellness Lifestyle resources and support information.

Additional online resources for all SUNY students:

The campus has developed a protocol and assigned staff to report daily COVID-related information to the SUNY COVID-19 Tracker in accordance with guidelines set forth by SUNY

The Provost’s Office reports Instructional modalities to SUNY System Administration, as a continuation of fall semester reporting procedures, periodic statistical summaries of the distribution of instruction will be reported as required.

Transparency

The campus will disseminate a clear, plain language notice on “What Students Should Know” to all students based on the SUNY System Administration template. This notice will provide information that includes, but is not limited to: testing requirements; mandatory quarantine and isolation; uniform compliance; and the percentage of courses which will be offered in-person, and virtual so they can make informed decisions about their educational experience.


1. Introduction

Enhanced cleaning and disinfection is critical to reducing the spread of COVID-19 at Purchase College. These procedures have been developed to provide consistent practices for enhanced cleaning and disinfection in accordance with New York State Department of Health regulations, CDC recommendations and guidance available from safety and industry associations.

It is expected that all employees, students, visitors, and contractors will follow these procedures to protect their own health as well as other members of the campus community.

These procedures are in effect until further notice and are subject to change at any time as additional guidance becomes available.

2. Custodial Department Cleaning and Disinfection Procedures

The following procedures describe the cleaning procedures to be followed by the Custodial Department.

A. Routine Cleaning

Routine cleaning of common occupied areas shall be continued according to departmental standards and includes actions such as:

  • Cleaning high contact surfaces that are touched by many different people, such as light switches, handrails and doorknobs/handles
  • Dust- and wet-mopping or auto-scrubbing floors
  • Vacuuming of entryways and high traffic areas
  • Removing trash (centralized program has been implemented)
  • Cleaning restrooms
  • Spot cleaning walls
  • Spot cleaning carpets
  • Dusting horizontal surfaces

Note: the frequency of routine cleaning standards will be relaxed, as needed, in order to allow for greater focus on high-risk locations. Cleaning measures such as vacuuming, removing trash, sweeping or cleaning walls will be performed less frequently to allow for increased cleaning and disinfection of frequently touched surfaces.

B. Disinfection of Frequently Touched Surfaces

Frequently touched surfaces in common use areas of occupied buildings are cleaned and disinfected daily by the custodial department using products meeting the EPA criteria for use against COVID-19. When such products are temporarily not available, disinfectants labeled for effectiveness against Human Coronaviruses must be used.

Examples of frequently touched surfaces include:

  • Door knobs or push bars
  • Refrigerator and microwave doors and handles
  • Door handles and push plates
  • Stair Handrails
  • Kitchen and bathroom faucets and fixtures
  • Light switches
  • Handles on equipment
  • Buttons on vending machines and elevators
  • Water fountains and hydration stations, etc.

Portable electrostatic sprayers will be used on a rotating schedule to provide a quicker disinfection of surfaces throughout a building. Designated faculty and staff will be trained to assist with disinfecting of specialty academic spaces such as dance and art studios.

C. Cleaning and Disinfection for Re-Occupancy of Buildings

The following section describes the procedures necessary for re-occupancy of a building. Once buildings and departments have been re-occupied, they should receive the same level of cleaning and disinfection described above.

CDC Guidance indicates that coronaviruses on surfaces and objects naturally die within 72 hours.  Therefore, areas that have been unoccupied for 3 days or more only need normal routine cleaning to reopen the area. This section is intended to address the re-occupancy for administrative functions and limited academic course offerings anticipated for the Summer and Fall of 2020.

Facilities must be provided with at least one week of notice prior to re-occupancy of an area in order to allow time to properly clean and disinfect the space. Notice should be provided by submitting a request in the Work Order System. Once a space is cleaned and disinfected, blue tape will be put on the door-knob indicating that it is complete. Facilities will notify the requestor when the space is approved for re-occupancy and will maintain a listing of requests and approved areas. Once re-occupied, the tape will be removed by the person occupying the space and will remain on the routine cleaning and disinfection schedule as described in the sections above.

Spaces will be cleaned and disinfected as follows prior to re-occupancy:

1. Spaces in buildings that have remained partially occupied:

  • Conduct routine cleaning of all spaces to be reoccupied
  • Clean and disinfect all bathrooms
  • Clean and disinfect high touch surfaces in common spaces such as hallways, stairways and lobbies throughout building (e.g. door handles, stair rails, water fountains, elevator buttons, etc)
  • Clean and disinfect high touch surfaces in departments or common office areas occupied during PAUSE (e.g. breakroom tables and chairs, refrigerator and microwave doors and handles, office suite door handles and light switches, buttons on vending machines and copiers, etc.)
  • Provide disinfecting materials and instructions in each department space or office suite to be reoccupied (wipes, disinfecting aerosols, etc)
  1. Buildings that have remained unoccupied for at least seven days with entrances and rooms/offices secured (other than an occasional brief entry):
  • Conduct routine cleaning of all spaces to be reoccupied
  • Clean and disinfect all bathrooms
  • Clean and disinfect high touch surfaces in common spaces such as hallways, stairways and lobbies throughout building (e.g. door handles, stair rails, water fountains, elevator buttons, etc)
  • Provide disinfecting materials and instructions in each department space or office suite to be reoccupied (wipes, disinfecting aerosols, etc)

D. Cleaning and Disinfection Following a Suspected or Confirmed Case of COVID-19

If an individual diagnosed with COVID-19 has been present on campus, temporary closure of impacted spaces will be required to allow for additional cleaning and disinfection. Due to the testing limitations and delays, individuals with COVID-19 symptoms may not receive testing or timely notification of results. Therefore, it is also important to take prompt action in case of a suspected case of COVID-19. If a space can be secured, a waiting period of 72 hours is preferable prior to disinfecting.

The procedures for cleaning and disinfection following a suspected or confirmed case of COVID-19 are found in Appendix A of this document.

E. Departmental Disinfection of Frequently Touched Surfaces (Non-Custodial Employees)

  1. Administrative Spaces: Building occupants should use EPA approved disinfectant wipes or aerosol spray to frequently disinfect high touch surfaces in their own work space or shared spaces such as:
  • Shared telephones
  • Shared desktops
  • Shared computer keyboards and mice
  • Service counters
  • Light switches
  • Break areas refrigerator and microwave handles
  • Vending machine buttons
  • Copy machine controls
  • Shared tools and equipment
    1. Disinfecting Wipes:

      The following steps should be taken when using disinfecting wipes:
      • If surface is visible dirty, use one wipe to wipe it clean and then discard
      • Use a second wipe to wipe the surface to be disinfected. Use enough wipes for surface to remain visibly wet for the amount of time specified on the label
      • Discard all wipes in trash (DO NOT FLUSH)
      • Wash hands thoroughly or use an alcohol-based hand sanitizer
      • Let the surface dry before using it
      • Read labels for proper use
    2. Disinfection Spray:

      The following steps should be taken when using disinfecting spray:
      • If needed, pre-clean to remove visible dirt
      • Spray disinfectant liberally to thoroughly wet surfaces. Leave for 10 MINUTES to allow disinfectant to work properly. Wipe off any residual disinfectant remaining on surface
      • Dispose of used paper towels in trash
      • Wash hands thoroughly or use an alcohol-based hand sanitizer
    •  
  1. Academic Spaces: Support staff, instructors, and students should use disinfecting supplies provided to disinfect their own learning spaces and high touch surfaces in the room before and after using the space:
  • Desks
  • Chairs
  • Instructor console
  • Computer keyboards and mice
  • Light switches
  • Door knobs and handles
  • Shared tools and equipment

Instructions provided in the previous section should be followed when using disinfecting supplies.

  1. Department-Specific Procedures: Additional departmental cleaning and disinfecting procedures are described in Appendix C and will be re-started or implemented as those operations resume previous to re-occupancy/start-up.

Updated June 1, 2020

If an individual diagnosed with COVID-19 has been present on campus, temporary closure of impacted spaces will be required to allow for additional cleaning and disinfection. Due to the testing limitations and delays, individuals with COVID-19 symptoms may not receive testing or timely notification of results. Therefore, it is also important to take prompt action in case of a suspected case of COVID-19.

In the event of a suspected or confirmed case of COVID-19, the following steps should be taken to disinfect the space:

  1. Determine whether the individual was symptomatic while on campus, the length of time since the individual was last on campus and the date when symptoms appeared.

  2. For individuals who were present on campus within the last 7 days, identify locations the individual occupied in the 48 hours prior to the start of symptoms (Human Resources, Health Services, Department Head, Registrar, Scheduling assistance may be needed to help identify).


    Examples may include areas such as:
    • Employee’s office, Departmental spaces
    • Break areas, copy rooms, common rooms
    • Restrooms throughout building
    • Meeting Rooms
    • Classrooms
    • Cafeterias
    • Studios
    • Other spaces
  1. The extent of any office, department or building closures should be determined by reviewing the information gathered in steps one and two and available guidance from the New York State Department of Health and the Centers for Disease Control:

Guidance from the New York State Department of Health indicates people who eventually develop symptoms of COVID-19 are believed to be able to spread the virus for up to 48 hours prior to developing any symptoms. Therefore, the increased cleaning and disinfection described in these procedures should be considered for all locations in which an individual routinely spent time in the 48 hours prior to showing symptoms of COVID-19.

Guidance from the CDC advises that the virus that causes COVID-19 has not been shown to survive on surfaces longer than five days. Therefore, if it has been more than 5 days since the person with suspected/confirmed COVID-19 visited or used the facility, additional cleaning and disinfection is not necessary.

Closing the space(s) frequently occupied by the individual for at least 72 hours prior to cleaning should be done whenever possible.

  1. Implement the closure of spaces by notifying occupants and posting signs on spaces. Open doors and windows, if possible. Campus e-mails or notification systems should be considered in the event of a building or campus closure.

  2. Determine if the college or the college’s vendor will conduct the disinfection.

  3. Define scope of areas to be disinfected and develop strategy. The exact scope will be determined after identification of the locations the individual spent time in, consultation of available guidance from the State, Health Department, SUNY and the CDC. The scope will typically include a thorough disinfection of all spaces (offices, classrooms, bathrooms, common areas, etc) used by the ill person as well as frequently touched surfaces (stair rails, door handles, elevator buttons, etc) throughout the entire building or buildings the individual spent significant time in during the 48 hours prior to diagnosis or symptoms.

The order of disinfection should generally go from clean to less clean or from areas the individual may have only passed through to spaces the individual spent significant portions of the day in. e.g. common hallways to office suites to offices. The disinfection order should end with a restroom or other location with running water to allow for washing hands after removal of PPE.

  1. Disinfection team should be assembled and provided with personal protective equipment. A training review should be provided on PPE donning and doffing, disinfecting materials and scope/methods of disinfecting.

  2. One or more supervisors should be designated. These supervisors will observe and document rooms, materials and surfaces. Supervisors will observe PPE donning and doffing and ensure all rooms are disinfected as specified in the scope developed in step 6.

  3. Clean and disinfect the spaces using the following procedures:

    • Step 1: Cleaning: Always clean surfaces prior to use of disinfectants in order to reduce soil and remove germs. Dirt and other materials on surfaces can reduce the effectiveness of disinfectants. For combination products that can both clean and disinfect, always follow the instructions on the specific product label to ensure effective use.

    • Step 2: Disinfection: Cleaning of soiled areas must be completed prior to disinfection to ensure the effectiveness of the disinfectant product. Products meeting the EPA criteria for use against COVID-19 should be used for disinfection.

Label directions must be followed when using disinfectants to ensure the target viruses are effectively killed. This includes following any dilution instructions and ensuring adequate contact times (i.e., the amount of time a disinfectant should remain on surfaces to be effective), which may vary between five and ten minutes after application. Disinfectants that come in a wipe form will also list effective contact times on their label.

As availability permits, the electrostatic disinfecting spray gun will be used to disinfect all surfaces in the rooms the individual spent significant time in, as identified in step 6.

Frequently touched surfaces throughout the entire building will be disinfected using the bleach spray solution or spray gun.

Certain departments and locations conduct additional cleaning and disinfection. These procedures should be in compliance with any guidelines specific to their operations and the requirements of this procedure. At a minimum, department-specific procedures must specify the cleaning and disinfection of frequently touched surfaces and the use of products meeting the EPA criteria for use against SARS-CoV-2. When such products are temporarily not available, disinfectants labeled for effectiveness against Human Coronaviruses must be used.

Department-specific procedures should be provided to the Environmental Health and Safety Department for inclusion in this Appendix.

Academic Learning and Support Spaces

  • Administrators, faculty, and staff of academic programs have identified all instructional spaces that will be used for face to face instruction; these include spaces within but also beyond the dedicated home buildings for these programs.
  • Schedules for use of all such spaces is being shared with Facilities staff, so that appropriate cleaning schedules and regimens can be determined and implemented.
  • Academic programs have also identified the specialized academic instruction and support spaces (labs, shops, equipment loan facilities) that will require distinct cleaning and disinfecting protocols, and are working to ensure that faculty, students, and Facilities staff are aware of such protocols and procedures.

Health Services (Health Services Staff)

  • Clean and disinfect health cots regularly (after each student use)
  • Cover treatment tables and use pillow protectors
  • Discard or launder coverings after each use

Food Services Spaces (Chartwells)

  • Must submit for approval plan for safety, cleaning and disinfecting

Athletics Spaces (Athletics Department)

  • The department cleans and disinfects mats, benches, equipment handles and other high-use equipment at least daily using spray products with an EPA-approved emerging viral pathogens claims against COVID-19 or labeled to be effective against human coronaviruses.

Fitness Rooms (Health, Physical Education, and Exercise Studies Department )

  • The department cleans and disinfects mats, benches, equipment handles and other high-use equipment at least daily using spray products with an EPA-approved emerging viral pathogens claims against COVID-19 or labeled to be effective against human coronaviruses.

Renters and Contractors

  • Must submit for approval plan for safety, cleaning and disinfecting

Personal Protective Equipment and practices for routing cleaning and disinfection when there are no cases of COVID-19 should follow the individual department procedures or EHS Personal Protective Equipment assessment.

Care should be taken to not touch the outside of the glove while removing. Hand washing with soap and water should be performed for at least 20 seconds after removing gloves


Summary Chart

Surfaces

General Custodial Suggestions

Instructional Areas

High Touch Surfaces e.g., tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets and sinks, gas pump handles, touch screens, and ATM machines, etc.

Custodial and/or support staff will clean and disinfect high traffic area at least twice per day.

 

Provide disinfecting wipes and encourage users to clean frequently before use.

 

Install wall-mounted hand sanitizers in desired locations outside entrances and bathrooms.

Public Bathrooms

Custodial staff will clean and disinfect all restroom surfaces, fixtures, door knobs, push plates, and switches at least twice daily.

Computer Spaces

Provide disinfecting wipes and encourage users to clean frequently before use.

 

Install wall-mounted hand sanitizers if available in desired locations.

 

Computer keyboards are difficult to clean due to the spaces between keys and the sensitivity to liquids. When shared, they may contribute to indirect transmission. Locations with community use computers should provide posted signs regarding proper hand hygiene before and after use to minimize disease transmission. Also consider using keyboard covers to protect keyboards against spills and facilitate cleaning.

Office Spaces

Private or shared offices

All high touch surfaces in shared office spaces should be treated as above for high touch surfaces in instructional spaces.

Public Facing Offices and Reception Areas

Custodial staff will clean all high touch surfaces in areas accessible to the public at least four times per day.

 

Public customers should be offered and encouraged to use hand sanitizer upon entry into the area. Provide adequate signage and install wall-mounted hand sanitizers if available in desired locations.

Residence Halls

Residential Spaces (see also CDC guidelines for shared congregate housing.

 

Provide COVID-19 prevention supplies for custodial staff and residents in common areas, such as soap, alcohol-based hand sanitizers that contain at least 60% alcohol, tissues, trash baskets, and, if possible, face masks.

Install wall-mounted hand sanitizers if available in desired locations

 

Shared Bathrooms

Custodial staff will clean regularly using an EPA/DEC listed disinfectant at least twice per day (e.g., in the morning and evening or after times of heavy use).

Custodial staff will make sure bathrooms are continuously stocked with soap and paper towels or automated hand dryers. Hand sanitizer could also be made available.

Staff will make sure trash cans are emptied regularly.

Common Areas

Custodial staff will clean and disinfect shared areas (laundry facilities, elevators, shared kitchens, exercise rooms, dining rooms) and frequently touched surfaces using EPA/DEC listed products

more than once a day if possible.

 

Laundry Rooms

Provide disposable gloves, soap for washing hands, and household cleaners and EPA/DEC listed disinfectants for residents and staff to clean and disinfect buttons, knobs, and handles of laundry machines, laundry baskets, and shared laundry items.

 

Post guidelines for doing laundry such as washing instructions and handling of dirty laundry.

Other

Outdoor Areas

Outdoor areas generally require normal routine cleaning and do not require disinfection. Spraying disinfectant on sidewalks and in parks is not an efficient use of disinfectant supplies and has not been proven to reduce the risk of COVID-19 to the public. Maintain existing cleaning and hygiene practices for outdoor areas. The targeted use of disinfectants can be done effectively, efficiently and safely on outdoor hard surfaces and objects frequently touched by multiple people.

Campus Hot Spot (Suspected or Confirmed COVID Case/s)

When required will be cleaned by professional company or by custodial staff, based on CDC cleaning protocols and or campus protocols for pandemic or COVID-19 cleaning guidance with disinfecting chemicals tested and registered with a EPA registration number.

HVAC Systems Operation During COVID-19 for Partial/Full Building Occupancy in a Hybrid or Traditional Campus

Overview

The purpose of this document is to compile a list of action steps to prepare HVAC and Plumbing systems for Fall 2020 reopening, assuming the threat of COVID-19 is still present, but not operating under Epidemic Conditions. The recommendations are based on the guidance and guidelines provided by reputable sources, including ASHRAE, OSHA, and CDC. These recommendations, as well, consider practical necessity and cost given the generally low to medium risk to occupants in campus buildings (per OSHA and CDC typology detailed below) and the generally low impact of mechanical systems on viral spread.

Basis for Recommendations

The following statements from the ASHRAE Guidance for Building Operations During the COVID-19 Pandemic and ASHRAE Position Document on Infectious Aerosols guide the interpretation of the various recommendations and the decision to recommend or not recommend a certain measure listed in this document.

  1. Transmission of SARS-CoV-2 through the air is sufficiently likely that airborne exposure to the virus should be controlled. Changes to building operations, including the operation of heating, ventilating, and air-conditioning systems, can reduce airborne exposures.
  2. Ventilation and filtration provided by heating, ventilating, and air-conditioning systems can reduce the airborne concentration of SARS-CoV-2 and thus the risk of transmission through the air. Unconditioned spaces can cause thermal stress to people that may be directly life threatening and that may also lower resistance to infection. In general, disabling of heating, ventilating, and air-conditioning systems is not a recommended measure to reduce the transmission of the virus.
  3. The HVAC systems in most non-medical buildings play only a small role in infectious disease transmission, including COVID-19.
  4. Droplets generally fall to the ground or onto other surfaces in an approximately 1 m (3 ft) diameter circle, while particles (aka aerosols), behave more like a gas and can travel through the air for longer distances, where they can transmit to people, and also settle on surfaces.
  5. Basic principles of social distancing (1 to 2 m or 3 to 6.5 ft) surface cleaning and disinfection, handwashing and other strategies of good hygiene are far more important than anything related to the HVAC system.
  6. Designers of mechanical systems should be aware that ventilation is not capable of addressing all aspects of infection control. HVAC systems, however, do impact the distribution and bio-burden of infectious aerosols. Small aerosols may persist in the breathing zone, available for inhalation directly into the upper and lower respiratory tracts, or for settling onto surfaces, where they can be indirectly transmitted by resuspension or fomite contact (contact from a surface).
  7. The variable most relevant for HVAC design and control is disrupting the transmission pathways of infectious aerosols. Even the most robust HVAC system cannot control all airflows and completely prevent dissemination of an infectious aerosol or disease transmission by droplets or aerosols.
  8. The following HVAC strategies have the potential to reduce the risks of infectious aerosol dissemination:
  • air distribution patterns;
  • differential room pressurization;
  • personalized ventilation;
  • source capture ventilation;
  • controlling temperature and relative humidity distribution and control;
  • filtration (central or local); and
  • other strategies such as ultraviolet germicidal irradiation (UVGI).

Based on risk assessments, the use of specific HVAC strategies supported by the evidence-based literature should be considered.

The statements from OSHA Guidance on Preparing Workplaces for COVID-19 further inform the recommendations.

  1. Ensure Engineering controls, if any, used to protect workers from other job hazards continue to function as intended. Additional engineering controls are not recommended for workers in the lower exposure risk group.

    The Guiding Principles issued by CDC’s Considerations for Institutes of Higher Education also inform the recommendations.
  2. The more an individual interacts with others, and the longer that interaction, the higher the risk of COVID-19 spread. The risk of COVID-19 spread increases in Institutes of Higher Education (IHE) non-residential and residential (i.e., on-campus housing) settings as follows:

IHE General Settings

  • Lowest Risk: Faculty and students engage in virtual-only learning options, activities, and events.
  • Increased Risk: Small in-person classes, activities, and events. Individuals remain spaced at least 6 feet apart and do not share objects (e.g., hybrid virtual and in-person class structures or staggered/rotated scheduling to accommodate smaller class sizes).
  • Highest Risk:Full-sized in-person classes, activities, and events. Students are not spaced apart, share classroom materials or supplies, and mix between classes and activities.

IHE On-Campus Housing Settings

  • Lowest Risk: Residence halls are closed, where feasible.
  • More Risk: Residence halls are open at lower capacity and shared spaces are closed (e.g., kitchens, common areas).
  • Highest Risk:Residence halls are open at full capacity including shared spaces (e.g., kitchens, common areas).

Recommended Facilities Checklist for HVAC Systems Work to be Completed over Summer 2020 in Preparation for Fall 2020 Occupancy

For each set of recommended measures, this document provides a checklist along with a table of references with sources used to guide the recommendations. Campuses should review the recommendations and edit/modify the checklist as they see fit. The tables with references can be deleted prior to sharing with maintenance personnel for ease of use.

  • Walk through all buildings currently unoccupied/lightly occupied with HVAC systems turned OFF, to visually check for water leaks from roofing, plumbing, and other sources, and any signs of Indoor Environmental Quality (IEQ) issues such as moldy/musty smells from prolonged shutdown. Fix any major identified problems.

  • Start Air Handling Units in all buildings a few days before reopening. Run units continuously for 24-48 hours with minimum OA/ventilation dampers fully open and heating/cooling coils active to maintain occupied level temperature and humidity in the buildings. If weather permits, utilize economizer to the extent practicable.

    When: minimum 2 days prior to occupancy
    Who: HVAC and controls shops
    Estimated time required: <3 days
    Estimated cost: <$500 in additional utility costs per 100,000 SF building

  • Over the course of summer, improve filtration by performing the following tasks:
    1. Check filters in all buildings to ensure that there are no gaps in the filter racks and the filters are sealed and gasketed, and blanks if any are in place to maintain filter efficiency. Fix any identified issues.
    2. If it is time to replace the filters in the buildings, perform the replacement, preferably after building flush-out, with filters that are normally used on the units. Higher MERV rated filters may not be required unless operating under epidemic conditions.
    3. If desired, evaluate units serving high density buildings/spaces that are not 100% Outside Air (OA) such as Lecture Center and Residences, Classroom buildings, and buildings with large public spaces and heavy traffic, such as Campus Center, Libraries and Athletic Facilities, to determine if the units can accept higher efficiency MERV-13 filters (compatible filter racks) and still meet design day airflow/temperature requirements. If found technically and financially feasible, replace filters at Return Air and Mixed Air streams with MERV-13 filters in the identified buildings after flush-out. Specify filters with maximum initial resistance values within acceptable range for the Air Handling Unit. Maintain higher MERV rating for 1-2 replacement cycles. Filters on OA stream can remain at current MERV ratings. Please note that aerosolized SARS-Cov-2, at 0.128 microns are smaller than what either MERV-11 or MERV-13 can effectively capture. Hence, if MERV-13 upgrade is not feasible or if it negatively impacts the units’ ability to maintain adequate airflow or space conditions, keep current MERV ratings.
    4. Check filters on a monthly basis during the academic year.
    5. Develop policies for staff and contractor PPE requirements for completing work at facilities that follow local authority, CDC, and OSHA guidelines for the proper use of Personal Protective Equipment (PPE).
    6. There is no need to clean ductwork or inspect or change filters more often than usual.
  • To prepare for Epidemic Condition Operation, in high density buildings where MERV-13 is not feasible, perform the following tasks:
    1. Review specific high-density spaces such as large classrooms or conference rooms, large public spaces with heavy traffic (Dining Halls, Campus Center, Arenas), and frequently used elevators, for ceiling mounted room UVGI (Ultraviolet Germicidal Irradiation) lights, OR portable room air cleaners with HEPA or high efficiency filters.
    2. Research products and finalize installation drawings prior to reopening.
    3. Be ready to obtain and install suitable products if and when the need arises in response to known infection risks or under epidemic conditions. There is no need to install these products during normal operations.
    4. Check with Code and Safety officials if doors to high density spaces can be propped open during occupancy/use, without violating fire code. If approved, consider signage on doors to high density spaces requesting occupants to keep door open.

      When: Throughout summer
      Who: Engineering and Administrative Services
      Estimated time required: 6-12 weeks
      Estimated cost: TBD
  • Over the course of summer, perform the following tasks to verify building and room pressurization and airflow patterns in buildings:
    1. In high density buildings, such as Lecture Center and Residences, Classroom buildings, and buildings with large public spaces and heavy traffic, such as Campus Center, Libraries and Athletic Facilities, check overall building pressurization to ensure building is positively pressurized (supply CFM is slightly > exhaust CFM). Checks can be performed either through review of existing updated drawings, recently conducted TAB, or airflow measurements at AHU supply and building exhausts.
    2. Perform similar checks on specific high-density spaces such as large classrooms or conference rooms and large public spaces with heavy traffic.
    3. In all buildings, verify proper separation between outdoor air intakes and exhaust discharge outlets to prevent/limit re-entrainment of potentially contaminated exhaust air.
    4. Verify that dampers, filter, and economizers seals and frames are intact and clean, are functional and are responding to control signals.
    5. Verify that there are no blockages in the duct system (for example – closed fire/smoke dampers).
    6. Verify that exhaust fans are functional and venting to the outdoors.
    7. While major changes to building airflow are not possible, fix any minor corrections to known problems.
    8. Consider having TAB contractors on standby to check airflow in any spaces that receives IEQ complaints when the buildings are re-occupied.

      When: Throughout summer
      Who: Engineering, HVAC and control shops
      Estimated time required: 6-12 weeks
      Estimated cost: Staff cost to perform work- could require OT. Estimated $50K to $100K if TAB contractor is hired to measure airflows in select building/spaces.
  • Over the course of summer, perform the following tasks to improve/maintain thermal environmental conditions in buildings:
    1. Where applicable, adjust temperature setpoints in buildings/spaces via BMS to meet University temperature setpoint policy (72-76F occ/80F unocc cooling and 68-72F occ/55F unocc heating).
    2. Spot check zone and air temperature, humidity and CO2 system sensors, as applicable, are calibrated and accurately reporting environmental conditions to the BMS or local controllers. Focus on high density spaces.
    3. Setup trends in BMS to monitor temperature and humidity (where available) at AHU and in high-density spaces such as large classrooms or conference rooms, and large public spaces with heavy traffic.
    4. Verify heating and cooling coil velocities and coil and unit discharge air temperatures required to maintain desired indoor conditions and to avoid moisture carry over from cooling coils.
    5. Confirm availability of portable temperature and humidity sensors that can be deployed, as required, to temporarily monitor any spaces with IEQ complaints once the buildings are re-occupied.
    6. Due to system limitations, it may not be possible to maintain building humidity within the recommended 40% to 60% range. Therefore, prepare a plan to address occupant complaints. Disallow occupants from bringing their personal heating/cooling/(de) humidification equipment.

      When: Throughout summer
      Who: HVAC and control shops, BMS vendors
      Estimated time required: 6-12 weeks
      Estimated cost: No staff cost if done on regular time. BMS work under existing contract.
  • Setup schedules in all buildings to operate the systems per the revised “COVID schedules” as provided by the Energy Office.
    1. Maintain normal schedule in any building that normally runs 24x7 such as science buildings.
    2. Program supply and exhaust units in all other buildings to run 2-4 hours before and after scheduled occupancy in Occupied mode with minimum/ventilation OA dampers open. Expect schedules to be longer than normal as building operation hours is extended to allow for reduced density. Be prepared to run 24x7 if a need arises in response to a rise in infection or when operating under Epidemic conditions.
    3. Determine custodial schedules for each building and schedule units to be ON for custodial staff.
    4. Run toilet exhausts continuously and keep windows in restrooms closed.
    5. Run elevator cab ventilation fans continuously.

      When: Before reopening
      Who: HVAC and control shops, BMS vendors
      Estimated time required: <1 week
      Estimated cost: No staff cost if done on regular time. BMS work under existing contract. Estimated increase of $5K to$10K per 100,000SF building in utility costs. Some of this cost increase is unavoidable due to longer occupancy of buildings from extended hours.
  • Over the course of summer, performing the following tasks to maintain/improve ventilation rates:
    1. Check minimum OA and economizer dampers and actuators for proper operation and seal and fix any issues.
    2. Check to ensure that units are programmed to operate with the design minimum OA/ventilation damper 100% open during hours when the building is scheduled occupied.
    3. Check economizer sequences in BMS and verify that it is programmed correctly. In general, allow for economizer OA damper to open and bring in more outside air during occupancy between 50F and 70F OAT and below 60F dew point. Occupancy should be set as defined in the measure above.
    4. Determine, in consultation with Engineering, BMS vendors, and HVAC and controls shops, if units in high density buildings, can be operated at higher than design minimum OA during non-economizer hours without negatively impacting space thermal conditions (Can utilize ASHRAE’s Cooling Coil method or Space Condition Method detailed in the reference table below). Be prepared to adjust economizer sequence per any recommendations, if desired and definitely if a building reopens when PPE requirements are still in place and is functioning under Epidemic conditions.
    5. Determine, in consultation with Engineering, BMS vendors, and HVAC and controls shops, if VAV boxes serving high density spaces can be programmed to operate at 100% OA or maximum supply air CFM as recommended by ASHRAE in the table below. Be prepared to adjust VAV sequence of operations per any recommendations if a building reopens when PPE requirements are still in place and is functioning under Epidemic conditions.
    6. Setup trends in BMS to collect data, where available, on AHU airflows and damper positions (OA, Supply, Return and Exhaust) and VAV air volumes and damper positions.

      When: Before Fall reopening
      Who: Engineering, HVAC and control shops, BMS vendors
      Estimated time required: 6-12 weeks
      Estimated cost: No staff cost if done on regular time. BMS work under existing contract. Utility cost increases from revision to sequence of economizer and VAV operations TBD.

  • In buildings that have CO2 based demand-controlled ventilation:
    1. Check the CO2 sensors to make sure they are properly calibrated and reporting to the BMS.
    2. Check the BMS sequence of operations to determine if CO2 based demand control ventilation is working properly and increasing OA based on demand to limit CO2 concentration to below 800-1000ppm.
    3. Fix the demand-based ventilation sequence or bypass it if sensors or sequence is not working properly.
    4. Setup trends in BMS to collect data on CO2 concentrations, where available.
    5. Be prepared to disable demand-controlled ventilation if a need arises, in response to rise in infections or when operating under Epidemic conditions.

      When: Before Fall reopening
      Who: HVAC and control shops, BMS vendors
      Estimated time required: <3 weeks
      Estimated cost: Staff cost if OT is required. BMS work under existing contract.
  • In buildings that utilize heat or energy recovery units:
    1. Check all ERV/HRV units to ensure proper operation, no cross-contamination or air leakage from the exhaust to the supply stream. Follow any available manufacturer’s guide to commission the units for safe operation without cross-contamination.
    2. Continue to use the units but determine a PM schedule to recheck units once the buildings are re-occupied.
    3. If leakage or other issues are found, consider disabling the energy recovery ventilation sequences/bypass energy recovery till the issues are fixed. If disabling unit will cause the system to not meet space temperature and humidity set points, keep the unit running but plan for shutdown to address repairs unless operating under Epidemic Conditions, in which case, units deemed not safe should be turned OFF/bypassed until issues are addressed.
    4. Buildings, such as LSRB, that have glycol heat recovery run around loop can continue to operate as normal.

      When: Before Fall reopening
      Who: HVAC and control shops, BMS vendors
      Estimated time required: <6 weeks
      Estimated cost: No staff cost if done on regular time. BMS work under existing contract. Utility cost increases from bypassing ERV/HRV determined to be insignificant and temporary till unit is fixed and returned to normal operation.
  • Develop a good documentation and communication plan:
    1. Make a note of all HVAC changes made in response to this Epidemic so that these can be reversed, when appropriate. Failure to do so could result in continued energy use post-COVID.
    2. Designate a list of people within Facilities that will act as points of contact for any questions/concerns regarding HVAC/MEP system operation from the campus community.
    3. Ensure that Customer Service, Power Plant and any other facilities personnel that directly interfaces with campus community is knowledgeable about the campus plan and directs any questions/concerns to the designated points of contact.

      When: As changes are made
      Who: HVAC and control shops
      Estimated time required: N/A
      Estimated cost: N/A

  • Continue to maintain systems as follows:
    1. Perform all regular PM work but with PPE as required.
    2. If PPE requirements are in place when the building reopens and building is functioning under epidemic conditions, be prepared to post signage at units and provide training to facility maintenance staff to educate and remind about safety precautions when performing maintenance task on potentially infected surface/units.
    3. Review the additional Preventative Maintenance recommendations from ASHRAE Epidemic Task Force Building Readiness, Updated 5-5-2020 and ASHRAE Epidemic Task Force Schools and Universities, Updated 5-5-2020 to implement once the buildings are re-occupied and add to AiM, if deemed appropriate.

      When: As long as the threat of COVID-19 is present
      Who: Physical Plant, HVAC, plumbing and control shops, custodial
      Estimated time required: <2 weeks
      Estimated cost: No staff cost if PM performed during RT. Cost for signage, cost of any required PPE TBD.

1. Purpose

In response to the COVID-19 pandemic, Purchase College has adopted a Social Distancing and Face Covering procedure. This procedure highlights the protections that are required and implemented to ensure the health and safety of our campus community including students, faculty, staff, visitors, and contractors.

2. Units and Persons Affected

Everyone, including all employees, students, Auxiliary Organizations (Research Foundation, Chartwells Dining Services, contractors, volunteers, lessees, and campus visitors.

3. Procedure Statement

In the event of an outbreak of a highly infectious and/or deadly disease, including a pandemic, Purchase College may implement measures aimed at limiting the transmission of highly infectious disease through social distancing. Decisions regarding social distancing for an outbreak of influenza or other highly contagious diseases will be guided by such factors as the epidemiology of the disease, its response (if any) to anti-viral or other medications, the availability of effective medications, specific at-risk groups, proximity of confirmed infection to a particular locale, and other factors.

The College President, in consultation with the Campus Emergency Response Team along with other related campus offices will determine the appropriate level of social distancing measures or other corrective measures to employ. Federal, state, and local governing authorities may provide guidance in making the determination, and those authorities are likely to follow Center for Disease Control (CDC) and World Health Organization (WHO) guidelines. In addition to social distancing, additional measures such as donning of personal protective equipment (PPE) may be implemented.

A. As recommended by the CDC, all campus community members are required to:

  1. Adhere to social distancing restrictions.
  2. Cover their nose and mouth with a face covering when inside campus buildings and in designated outdoor mask zones.Exceptions include: when alone in your assigned residence hall bedroom or campus office, or when eating / drinking. Face coverings are also necessary when outdoors on campus when you are unable to maintain a social distance of more than six feet.
  3. Community members who are unable to wear face coverings due to a medical or other health condition should consult with the appropriate campus offices (Human Resources for state employees, the Office of Disability Resources for students and designated campus contacts for contractors, volunteers, lessees, and campus visitors) to discuss reasonable accommodations.

B. Cloth face coverings should:

  • fit snugly but comfortably against the face
  • be secured with ties or ear loops
  • include multiple layers of fabric
  • allow for breathing without restriction
  • be able to be laundered and machine dried without damage or change to shape

C. Failure to Comply

  • Interactions with those failing to comply should be viewed as a public health educational opportunity. Persons not wearing a face covering or maintaining social distancing should be asked to comply.
  • Failure to comply may result in the following actions:
  • For students, it may result in a disciplinary referral to the Student Conduct Office for further action and/or removal from on-campus housing.
  • For employees, it may result in referral to Human Resource Services for review and resolution.
  • For visitors, lessees, revocable permit holders and contractors, it may result in removal of authorization to be on campus property and/or termination of the applicable lease/permit/contract.

D. Reporting and Enforcement

  • Criteria for violations of this procedure are subject to a continued New York State Disaster Declaration and Executive Orders of the Governor of the State of New York. Violations may be reported as indicated above. Subsequent violations may result in referral for discipline as further described herein.
  • On campus complaints can be emailed to stayhealthy@purchase.edu or the New York State Pause Hotline at: 1-833-789-0470.
  • In the event of an emergency situation UPD can be contacted via telephone at 914-251-6911.

E. Definitions

  • Social Distancing: Or physical distancing, means keeping space between yourself and other people by staying at least 6 feet from other people, not gathering in groups, staying out of crowded places and avoiding mass gatherings of any size.

  • Personal Protective Equipment (PPE): is equipment worn to minimize exposure to hazards that cause serious workplace injuries and illnesses. Personal protective equipment may include items such as gloves, safety glasses, respirators, or face coverings.

F. Responsibilities

All campus community members (students, faculty, staff, visitors, etc.): Each individual has a personal responsibility to adhere to this procedure to ensure community members are safe. Being personally responsible means you take ownership of what you do and how it may impact others.