The College defines an event that has been advertised off-campus and/or an expected attendance of over 300 students as a “major student event”.
Notification and Permission
The coordinating individual or group of the major student event must notify the Office of Community Engagement a minimum of 2 full weeks before the event. This can be done via e-mail (CEG@purchase.edu). The e-mail must contain the following information:
Acknowledgement of receipt of the e-mail will be sent within 48 business hours. Notification of permission to hold the event will be sent within 96 business hours from the time of receipt. Please note that your space reservation cannot be officially approved until you receive this permission.
Policy Rationale and Description
College policy dictates that the administration is responsible for maintaining a safe and secure environment for its student body. Major campus events- particularly those that attract large numbers of non-Purchase students and/or guests provide a potential strain on both the administration and the University Police to uphold these measures. Please note that University Police possesses the authority to cancel any event that poses safety and security concerns for the campus population. Potential concerns may include: performer’s history, crowd size, amount of off-campus appeal.
All major student events must have a staff member or organizational representative (student and/or professional) onsite to conduct “ID checks”. All attendees must have a VALID
The scope of the student event including format type and expected attendance may dictate the following extra personnel:
Please note that Harrison Township Sheriff Department officers will only be present at the current two staple PSGA major student events of Fall Fest and Culture Shock. Any additional PSGA major student events created in the future would fall under this categorization.
Any event in which significant equipment (i.e. trailers, stage, generator, lighting grid, etc.) is brought onto campus by an outside organization must adhere to the following standards:
Any off-campus vendor with a vehicle associated with the event must obtain a temporary parking permit. Only vehicles deemed crucial to the physical set-up of the event space (such as transporting equipment) can be granted temporary access to restricted areas. Restricted areas are fire lanes, walkways and lawns.