faculty handbook:
revising guidelines 

How to Revise Online Faculty Handbook Copy

If you are responding to a request for updates from the managing editor:

  • Links: If your email program preferences are set to accept and display HTML, handbook links sent to you via email should be active (“clickable”). If a link is not active for any reason, just copy the link into your Web browser.
  • If you have no updates, just email the managing editor with your “OK as is” and the links to the handbook page(s) you are approving.

To revise, add, and/or delete text on a handbook page in your area of responsibility:

  1. Click on the link to the page in the Faculty Handbook (or copy the link into your Web browser)
  2. Select (click and drag your mouse over) the text that you want to revise, insert new text between, or delete—and copy that text:
    PC: Ctrl + c
    Mac: Apple (Command) + c
  3. Paste that text into a Microsoft Word document:
    PC: Ctrl + v
    Mac: Apple (Command) + v
  4. Edit the text using the Track Changes feature in Word. For information on using Track Changes, please refer to the Microsoft Word “Help” menu.
  5. When you have finished updating a particular handbook page:
    In the Word document, add the Web page address (link) at the top of your revisions for that page, so the managing editor knows which page you are referring to. (There are approx. 121 pages in the Faculty Handbook site...)

When you have finished updating the handbook page(s) in your area of responsibility:

  1. Save the Word document as
    “Faculty Handbook: [your dept.]”
    For example:
    “Faculty Handbook: Human Resources” or
    "Faculty Handbook: Residence Life"
  2. Email the Word document as an attachment to the managing editor
    1. In the subject line of the email, type “Faculty Handbook: [your dept.]”
      For example:
      “Faculty Handbook: Human Resources” or
      "Faculty Handbook: Residence Life"
    2. In the message area of the email, include your name, campus tel., and campus email (for editorial queries or file conversion glitches).

Have questions?
Please contact the managing editor, (914) 251-6036, in the Office of the Provost and Academic Affairs.