Faculty Handbook 2016–17
draft in progress

Course Proposals and Curriculum Development

Proposals for New and Reinstated Courses | Courses Proposed to Satisfy Core Curriculum Requirements | Curriculum Development and Revision

Proposals for New and Reinstated Courses
Proposals for new courses typically originate in the board of study. A completed course proposal form is required for all new courses and when reinstating courses not in the current Purchase College Catalog or on the program website. The course proposal form, with instructions, is available online (see links below). Because the course proposal form changes periodically, please bookmark this page and download the form each time you need it:

  • Liberal Arts & Sciences • Arts • Liberal Studies:
    Word (.doc) | Rich Text Format (.rtf) — last updated: 4/07/16
  • Student Affairs & Success (IDI courses) • Physical Education (PED courses):
    Word (.doc) | Rich Text Format (.rtf) — last updated: 4/07/16
  • Continuing Education (noncredit only):
    Word (.doc) | Rich Text Format (.rtf) — last updated: 1/19/16
    These forms may also be downloaded from Faculty Resources and Forms on the provost’s site and from the Course Scheduling Dashboard on the registrar’s site (scroll to bottom).
  • The information is required by the Office of the Registrar to update the student information system, including the degree progress report (DPR), and the eight-semester graduation plans; by the Office of the Provost and Academic Affairs to edit as needed and publish online; and by the Office of Institutional Research to report required data to external agencies.
  • A reference chart on the credit/contact-hour relationship is available under Faculty Resources and Forms on the provost’s site. Faculty members with questions about course credits and instructional contact hours should consult with their board-of-study coordinator or the chair or director of their school or conservatory. For related information, please refer to Academic Credit and Student Workload in the Academic Policies section of the Purchase College Catalog.
  • A CIP code, required for institutional data reporting, must be included on the course proposal form. The purpose of the Classification of Instructional Programs (CIP) is to provide a taxonomic scheme that will support the accurate tracking, assessment, and reporting of fields of study and program completions activity.
  • New in 2016—Special Curricular Attributes for Course Sections: The institutional reporting of special section curricular attributes is now required by SUNY. Each code describes enhanced curricular attributes that are important for understanding and describing the student’s complete academic experience associated with a particular course section.
    • A code is not required for every course, because not every course contains enhanced curricular attributes. For courses that do have enhanced curricular attributes, the appropriate code must be included on the course proposal form.
    • For the codes and more information, please see the chart of course attributes, available on the registrar’s Course Scheduling Dashboard.
    • Questions about these codes should be referred to the director of institutional research.

Courses Proposed to Satisfy Core Curriculum Requirements

Appendix B: Course Addition Reporting Template (.doc)
Appendix C: Course Deletion Reporting Template (.doc)

Courses are proposed for general education designation by a faculty member or board of study. The Appendix B form is completed and signed by the appropriate chair or director and submitted electronically to the chair of the Educational Policies Committee (EPC), who circulates it electronically to all members of the Liberal Arts and Sciences Academic Council (LASAC) and Arts Academic Council (AAC). Academic council members have one week in which to provide feedback electronically to the EPC. The proposals are then reviewed and approved by the EPC. Approved courses are sent to the provost and dean of student success, who review and report them to the president as meeting both the faculty governance and SUNY guidelines, before forwarding them to SUNY as campus‐approved general education courses. Assessment of general education outcomes is reported to the academic councils and the EPC during the first meetings of each semester after which these data have been collected. (Policy approved at the 5/04/16 EPC meeting)

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Curriculum Development and Revision

SUNY’s Guide to Academic Program Planning provides an overview for planning new academic programs or revising existing programs. More specific directions are provided on the corresponding SUNY academic program planning forms.

All program revisions must be approved before being published online (program website and/or College Catalog, etc.). Please allow at least 30 days for publication; additional information may be required. Small program changes should be proposed and approved in the fall semester (for the following fall semester) to be ready for advance registration in April. For program revisions that require SUNY or state approval, allow additional time.


Many program revisions require only campus approval:

1. Campus Approval:
    BOS Coordinator → Chair or Director → Dean → Assoc. Provost
    (P. De Cooke) → (if necessary) Academic Council(s) → EPC

These revisions are approved by the chair/director and dean, and submitted to the associate provost, using an internal program revision form and sample program schedule.

External approval: After campus approval, the following program revisions must also be approved by SUNY and the New York State Education Department (NYSED), and require the SUNY program revision form (Form 3A):

2. External Approval:
    Assoc. Provost/Provost → SUNY → NYS Education Dept.

  1. Cumulative change from the last state/SUNY approval of the registered program of one-third or more of the minimum credits required for the award (e.g., 40 credits in a bachelor’s degree program). In counting credits, eliminating one 3-credit course and replacing it with a new 3-credit course is counted as a 3-credit change.
  2. Changes in the program’s focus or design (e.g., eliminating management courses in a business administration program), including a change in the program’s major disciplinary area.
  3. Adding or eliminating one or more options, concentrations, or tracks.
  4. Adding or eliminating a requirement for completion, including an internship, clinical placement, cooperative education, or other work- or field-based experience.
  5. Altering the liberal arts and sciences (LAS) content in a way that changes the degree classification as defined in Section 3.47(c)(1-4) of the Rules of the Board of Regents.
  6. Changes in:
    • Program title
    • Program award (e.g., change in degree from BA to BS)
    • Mode of delivery (e.g., to distance education)
    • A format change that alters the program’s financial aid eligibility
    • A change in the total number of credits of an undergraduate certificate or a graduate advanced program
  7. Any change to a registered program leading to professional licensure, or the addition of licensure qualification to an existing program, except that changes to courses or credits that do not satisfy one of the required content areas in the profession do not need SUNY approval and NYSED registration unless required by one of the other categories above.


New certificate (Form 2C), undergraduate (Forms 1A, 2A), and graduate (Form 1B, 2B) programs also use the appropriate SUNY forms and follow the approval processes outlined above. Helpful information for new program proposals is available in SUNY’s Guide to Academic Program Planning and on SUNY’s Links to Online Resources site.

When academic requirements are changed, students may elect to comply with the new requirements or to remain under the requirements by which they are governed at the time of the change. The choice must be declared with the student’s advisor and noted on the graduation application submitted to the Office of the Registrar. (Academic Requirements for Degree Programs: Overview, Purchase College Catalog)

For information on the EPC and the Academic Councils, please refer to the Faculty Bylaws, which are available on the College Policies site.

Updated June 23, 2016

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