Faculty Handbook 2016–17
draft in progress
Campus Technology Services | Telephones | Email | Faculty/Staff Portal and myHeliotrope | Computer Support Services for Faculty | Classroom Technology Services | Instructional Technology Advisory Committee | Faculty Web Pages and Blogs | File, Web, and Database Space | E-Portfolios
Tel.: (914) 251-6465
Fax: (914) 251-6493
Work Order System: www.purchase.edu/wot/cts
CTS supports a variety of services for faculty and students. The best way to keep abreast of what is available is to visit CTS online. The CTS helpdesk is responsible for classroom technology services and public labs, and for maintaining computer hardware and networks access across the Purchase campus. CTS also offers technical support for computer-related problems to faculty, staff, and students.
The campus area code is 914 and first three digits of on-campus numbers are 251. To make an on-campus call, dial the last four digits of the telephone number. To call off-campus, dial “9” first.
Purchase College Email
Purchase College email accounts are automatically created for new faculty and staff after their information is entered into the Banner system. Normally, that happens when the Personnel Action Form (PAF)—the document authorizing their appointment at Purchase College—has been completed and signed by the president. (For volunteers, Research Foundation, Purchase College Association, and other non–New York State employees, a supervisor in the sponsoring office must create a Personnel Data Sheet or P-Dash form for the individual. The P-Dash form appears on the HRETS main menu.)
To activate your email account:
Your Purchase College email account is (a) used for official communications to and from the college and students and (b) provides access to:
You can use your Purchase email account from any computer with an internet connection and a standard web browser (Internet Explorer, Firefox, Safari, etc.) by going to “Email” under “Quick Links” on my.purchase.edu. You can also access your account via the “Email” link at the bottom of the Purchase College home page, www.purchase.edu. From your campus desktop, you will be provided with Microsoft Outlook, a full-featured mail-calendar-task application that is part of the Microsoft Office suite. After you have activated your account, you will be notified by CTS via email when it is time to change your password (required every 90 days for security purposes).
Email distribution lists:
All Purchase College email distribution lists can be used from any email account, on or off campus, using the format List.Name@purchase.edu. CTS automatically creates an email distribution list for each class each semester, with the faculty member as the list manager. Three semesters of lists are available: past, present, and future. The format for these lists is:
YYYY-TERM-Subject-Code-CRN@purchase.edu (for example, 2016-40-WRI1110firstname.lastname@example.org would be the list for the Fall 2016 College Writing class.
Faculty/Staff Portal and myHeliotrope
The faculty/staff portal, my.purchase.edu, includes links to the myHeliotrope Banner information system and numerous self-service applications—where you can do everything from changing your email password to viewing your class lists and submitting your grades. There are also links to a variety of useful information on the Purchase website. Your user name and password for myHeliotrope and other password-protected information are the same as your Purchase College email address and password; the domain is tnt_lan and your user ID is generally firstname.lastname (e.g., John.Doe).
Computer Support Services for Faculty
During its regular business hours, the CTS helpdesk can assist with any computing issues you may have. Please use the CTS Work Order System to obtain support services for your office desktop computer. The college provides access to Microsoft Office products for your desktop computer, along with antivirus software, concurrent-use licenses for such commonly used software as Adobe Creative Suite and SPSS, and home directory space on the server.
Instructional Technology Advisory Committee (ITAC)
The Instructional Technology Advisory Committee (ITAC) advises the directors of the Teaching, Learning, and Technology Center (TLTC), the Library, and Campus Technology Services (CTS) on all matters relating to the integration of technology throughout the curriculum. ITAC’s mission is to support the adoption of innovative, effective, and student-centered instructional approaches as pedagogy evolves in the digital age. The scope of these advisory efforts includes:
A list of all “smart” classrooms and computer labs is available on the ITAC site, https://www.purchase.edu/committees/ITAC/.
Faculty Web Pages and Blogs
The OpenScholar platform for faculty-created web pages is no longer being supported. A major redesign of the Purchase website by the firm White Whale is expected to launch in early 2017. At that time, the college hopes to have alternate solutions available for those faculty who wish to create and maintain a Purchase-affiliated web presence.
File, Web, and Database Space
Every faculty member and student can set up his or her own web and database spaces. Students can obtain a home directory via a self-service application; faculty members automatically have a home directory for files.
There is a self-service application you can use to obtain a home directory for yourself on the file server, and you can access your home directory from anywhere using the college’s Virtual Private Network (VPN):
https://www.purchase.edu/ResourceRequest/MainPage.aspx (log-in required)
There is also an FTP service for transferring materials from off site. At this time, there is no upper limit on the amount of material you can store in your home directory. This service is available to all Purchase faculty and students. Using this same self-service application, you can obtain web publishing space and MySql database space if you wish.
Documentation and how-to steps are available online at:
https://planet.purchase.edu:8443/display/CTSKB/Web+and+File+Space+Support (log-in required)
For sharing media materials with others, the college provides an e-portfolio system that allows you to set up various views of your materials and publish them on the web. You can set up public views, views to share with friends, and custom views (e.g., for a potential employer) and distribute those links via email or the web. The Mahara ePortfolio system is available at https://portfolios.purchase.edu/ (log-in required). The Teaching, Learning, and Technology Center offers periodic workshops on this system.
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