Faculty Handbook 2015–16

Payroll Information

Payroll Office
Payroll Manager: Robin Farrell
Office: Human Resources Building
Tel.: (914) 251-6096 and 6095

Pay Cycle
All new Purchase College employees are paid on a two-week lag basis: a two-week delay between the time the work is performed and when the salary for that work is received. Under the state lag payroll system, new employees must wait approximately four weeks to receive their first full paycheck.

A faculty member should receive his or her first paycheck approximately four weeks after the initiation of a full-time faculty appointment, assuming all required forms have been submitted to the Office of Human Resources in a timely manner and transmitted to the Payroll Office. Subsequent checks will be received every two weeks.

  • For questions about initial payments, please call the Office of Human Resources, (914) 251-6090.
  • For payroll questions after the initial payment, please call the Payroll Office, (914) 251-6096 or 5905.

Payroll Schedule and Paydays
Full-time academic and professional employees with 10- or 12-month obligations are paid on a 26 biweekly pay-period basis. Paydays are alternate Wednesdays.

Normally, non-tenure-track faculty members with a one-semester part-time appointment will be placed on a 10 biweekly pay-period basis; those with a two-semester part-time appointment (fall and spring) will be placed on a 20 biweekly pay-period basis.

The first paycheck will cover up to the first two weeks of employment, depending upon the number of days worked within the pay period. Subsequent paychecks will be for the entire two-week pay period. Refer to “Pay Cycle” above for information on the state payroll lag.

Paycheck Distribution
Employees may choose to receive their pay either (a) as a physical check or (b) as a direct deposit to their personal checking/savings account at a bank or credit union that participates in the New York State Direct Deposit Program. Applications for direct deposit are available online and in the Payroll Office.

Faculty paychecks (or, for direct deposits, pay advices) are to be picked up by the school/conservatory designee on the scheduled pay date. All checks/advices not distributed within 14 days (one pay period) will be returned to the Payroll Office.
Please note: The college must follow the following policy of the Office of the State Comptroller:

  1. Paychecks not picked up by an employee within 30 days of the scheduled pay date are to be returned to New York State Division of the Treasury and are then sent to Unclaimed Funds. The Office of the State Comptroller maintains a site that can be searched for unclaimed funds: www.osc.state.ny.us/ouf/.
  2. Pay advices not picked up within 30 days of the scheduled pay date are destroyed.

Employees on Leave or Out of Town
Employees on leave, out of town on business, etc. should make arrangements for the disposition of their paycheck or pay advice. Forms are available online and in the Payroll Office. Similar arrangements should be made for employees during periods of non-obligation.

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