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Late Timesheet Policy

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The Office of the State Comptroller mandates that all New York State employees submit current and accurate attendance records. In order to comply with this mandate the Office of Human Resources has instituted the following late timesheet policy:

For employees who submit timesheets on a monthly basis, the policy is as follows:

  • All timesheets are due by the 10th of the next month. If you know that you will be away from the college during the beginning of a month, you can work with your supervisor to submit your timesheet earlier.
  • If an employee has not submitted a timesheet for three (3) consecutive months, s/he will receive a reminder from the Office of Human Resources (copy to immediate supervisor). That reminder will include a notice that direct deposit (if applicable) will be cancelled after one more, final notification.
  • After the fourth consecutive month goes by without submission of all past due timesheets, the employee will be sent a FINAL NOTICE letter (copy to immediate supervisor and area VP) with a 30 day deadline.
  • If the overdue timesheets are not received in the Payroll Office within 30 days, then that employee will have lost the privilege of direct deposit without further notification. Paychecks will be available for personal pick-up from the Director of Human Resources. For employees without direct deposit paychecks will be removed from the departmental bundle and will then be available for personal pick-up from the Director of Human Resources.
  • All notices will be sent electronically to the address on the global address list maintained by the Department of Computer and Information Systems. Please remember to check your email!
  • The employee will need to make an appointment with the Director of Human Resources to turn in his/her timesheets and pick up his/her paycheck.
  • Once timesheets are up to date, the employee can complete a new application for direct deposit.
  • Should any one employee go through this process three times, that employee will permanently lose the privilege of direct deposit.

Employees who have reached their maximum accruals are still required
by the New York State Office of the State Comptroller
to submit monthly timesheets.

For employees who submit timesheets on a semester basis, the policy is as follows:

  • All timesheets are due by the 10th of January or June. If you know that you will be away from the College during the beginning of a month, you can work with your supervisor to submit your timesheet earlier.
  • If an employee has not submitted a timesheet by the end of the month of January or June, s/he will receive a reminder from the Office of Human Resources (copy to immediate supervisor) with a deadline of the 10th of the next month. That reminder will include a notice that direct deposit (if applicable) will be cancelled after one more final notification.
  • If an employee has not submitted a timesheet by the 10th of the next month (February or July), s/he will be sent a FINAL NOTICE letter (copy to immediate supervisor and area VP) with a 30-day deadline.
  • If the overdue timesheets are not received in the Payroll Office within 30 days, then that employee will have lost the privilege of direct deposit without further notification. Paychecks will be available for personal pick-up from the Director of Human Resources. For employees without direct deposit paychecks will be removed from the departmental bundle and will then be available for personal pick-up from the Director of Human Resources.
  • All notices will be sent electronically to the address on the global address list maintained by the Department of Computer and Information Systems. Please remember to check your email!
  • The employee will need to make an appointment with the Director of Human Resources to turn in his/her timesheets and pick up his/her paycheck.
  • Once timesheets are up to date, the employee can complete a new application for direct deposit.
  • Should any one employee go through this process three times, that employee will permanently lose the privilege of direct deposit.

Employees who have reached their maximum accruals are still required
by the New York State Office of the State Comptroller
to submit monthly timesheets.


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