In general, what are my responsibilities as a PI?
Responsibilities of PIs and project directors include:
Contact the Office of Sponsored Research regarding the following information:
Also contact the Office of Sponsored Research regarding procedures for the following:
Who assists me with budget expenses?
The Office of Sponsored Funds assists PIs with spending down the grant budget, and tracking cost sharing (if relevant). This includes employment and human resource issues, including payroll and benefits, processing payments, accounts receivable, financial reporting and other functions. Once the account is established, a PI should verify that the budget is correct, and use the correct accounting codes when charging expenses to properly control and monitor spending under the project. All expenditures related to the project must be incurred prior to the award’s end date.
Questions pertaining to the financial aspects of your project should be addressed to Avis Yeiser, administrator of sponsored funds, at (914) 251-6058.
What if I need more time to complete my project, need a change in personnel, or have other changes?
If a PI feels that he or she needs more time to complete their project, they should contact the Office of Sponsored Research. A no-cost extension can be requested. In addition, all other changes, such as a change of personnel, should be requested through the Office of Sponsored Research.
When a PI and institution manage a grant well, sponsors are more inclined to provide support in the future. As such, PIs should be very careful to follow all terms and conditions of the award. The management of an award takes place during the grant period; this is from the date the contract begins until its end date.
How do I know when to report?
Once a new grant fund is established, the RF “Abstract” form is sent to the PI and contains all reporting requirements and corresponding due dates. In addition, the Office of Sponsored Research sends out reminders to PIs regarding reports that are due to sponsors.