MESSAGE FROM THE PRESIDENT
Purchase College, as an agency of New York State, is required to comply with the New York State Internal Control Act. In 1987, the Legislature enacted a law entitled The New York State Governmental Accountability, Audit and Internal Control Act (originated in Chapter 814 of the Laws of 1987, then made permanent in Chapter 510 of the Laws of 1999).
( http://osc.state.ny.us/agencies/ictf/docs/Internal%20Control%20Act.pdf?cl=39&a=73 )
Internal control is a process that integrates activities, plans, attitudes, policies, systems and resources designed to provide reasonable assurance that Purchase College will achieve its objectives and mission. The objectives of an internal control system include the safeguarding of assets, checking accuracy and reliability of accounting data and financial reporting, promoting effectiveness and efficiency of operations, ensuring compliance with applicable laws and regulations and adherence to prescribed policies. Internal control review processes are used to evaluate the ongoing internal control system and to assess and monitor the implementation of necessary corrective actions.
The Division of Budget (DOB) issued the Budget Policy and Reporting Manual Item B-350
(http://www.budget.ny.gov/guide/bprm/b/b350.html), Governmental Internal Control and Internal Audit Requirements, which require certain internal control responsibilities and annual certification to DOB.
The requirements are:
1) Establish and maintain guidelines for a system of internal control
2) Establish and maintain a system of internal controls and a program of internal control review
3) Make available to employees a statement of policies and standards with which they are expected to comply
4) Designate an Internal Control Officer to implement and review the internal control program
5) Implement education and training to ensure employees have adequate awareness and understanding of internal control standards
6) Evaluate the need for an Internal Audit function
Our Internal Control Officer (ICO), Joseph Kyambadde, is responsible for the development, maintenance and testing of a college-wide Internal Control Program which includes all sectors and divisions. Appropriate compliance with all New York State and SUNY regulations are evaluated annually and communicated to me so that I may formally certify to the College’s compliance.
Should you have any questions about the College’s internal control program, please contact Joe at extension 6016.
Thank you for your continued service and participation.
Thomas J. Schwarz