PURCHASE COLLEGE – SUNY
FRAUD POLICY AND GUIDELINES (Updated October 2013)
Fraud and irregularities include activities that are (1) a misappropriation of assets; (2) in violation of or non-compliant with any Purchase College, SUNY, New York State, or federal law, regulation, policy or procedure; (3) economically wasteful; (4) an indication of gross misconduct or incompetency; or (5) an unethical, improper, or dishonest act. Examples of improprieties include, but are not limited to, the following:
It is the policy of Purchase College that all members of the Purchase College community:
Any Employee and/or individual who lawfully reports suspected fraud, waste, or abuse shall not suffer discharge, demotion, suspension, threats, harassment, discrimination, or other forms of retaliation for making such reports.
How to Report Fraud:
If fraud is suspected, employees should not try to question anyone nor investigate the matter themselves. In addition, because allegations of fraud and dishonesty can significantly and negatively impact the accused, employees should take due care and thought, and make all effort to acquire reasonable certainty prior to reporting.
Report your suspicions to one of the following;
1) Your Supervisor or Department Head
2) The Purchase College fraud hotline or secure e-mail address
3) SUNY System Administration
An individual may discuss concerns directly with a supervisor. However, if the individual is not comfortable speaking with the supervisor or the supervisor is not available; the individual may report the concern using the Purchase College fraud hotline or secure e-mail address.
Individuals have the option of either providing contact information or reporting the information anonymously. While not required, providing contact information will enable the reviewer to contact the individual to clarify the information being provided. Purchase College will make every effort to handle all information received confidentially, to the extent permitted by law.
When reporting fraud the following information should be provided (if known);
- Your name, e-mail address and phone number (unless you choose to remain anonymous)
- A description of the alleged fraud committed (what happened and how)
- The date or dates of the alleged fraud incident
- The names of any witnesses to the alleged fraud incident
- The potential financial loss (if known)
If a supervisor receives a report of suspicion of fraud they are obligated to report the matter to the College or SUNY using one of the methods below.
Individuals may also report directly to the College or SUNY using any of the methods below.
Please see Form for Reporting Fraud
Individuals may also report by using the following ways at Purchase College.
Regular Mail: Purchase College
735 Anderson Hill Road
Purchase, New York 10577
Attn: Business Office (Fraud Reporting – Confidential)
Hotline: (914) 251-6060
Individuals who want to report suspected fraud or irregularities directly to SUNY System Administration may utilize the fraud hotline maintained by the Office of the University Auditor. These individuals may report in the following ways:
Fax: (518) 320-1564
Voice mail: (518) 320-1539
Mail: University Auditor, State University Plaza, Albany, NY 12246
Handling of Alleged Incidents:
Upon receipt of an alleged fraud complaint, Purchase College will take all appropriate steps to investigate the complaint and determine if further action is required. If further action is required Purchase College will follow SUNY and New York State guidelines.
New York State OSC: