Resident Assistant (Big Haus and Fort Awesome)
RAs are student employees in Residence Life whose primary responsibility is to provide assistance, guidance, and direction to sophomore, junior, and senior residents in their residence hall. RAs work as part of a team and build a community in and among the residence areas through programming and policy enforcement. They provide support and referrals to residents, and provide nightly duty coverage to help with emergencies and student assistance.
Availability
• Meet regularly with residents to explain and promote the residence community, disseminate information, articulate policy, and encourage group interaction.
• Maintain general availability, which is necessary for the success of the community, in addition to the regular duty schedule.
• Assist in forming, advising, and expanding residence area governance association, as outlined by the supervising Residence Coordinator.
• Staff is expected to spend part of their evening in their room Sunday through Thursday.
• RA’s are generally expected to be available on weekends. Weekends away must be approved by the Residence Coordinator.
Administrative Duties
• Submit work orders, occupancy reports, and other assignments in a timely manner and follow up on requests and complaints.
• Participate in the improvement of student facilities, health, and safety by assisting with periodic inspections, maintaining Room Property Reports, monitoring and investigating vandalism, and other Residence life operations as necessary.
• Assist in the opening and closing of assigned residence area at the beginning and end of each semester, Thanksgiving break, and Spring break. Arrive prior to openings and remain after closing until administrative work is complete.
• Plan at least one floor meeting per month.
• Check mail regularly in the Complex Office; distribute information to residents in a timely manner.
• Assist with check-in and checkout procedures as required.
• Participate in and assist with Residence Life processes, such as room selection and room change.
Programming
• RAs are expected to meet programming requirements as outlined and fitting with special requirements and resident’s needs.
• Plan the following programs each semester: Two population programs, one social community builder, one diversity advocacy, one series, one passive peer education.
• Acknowledge special interest periods through thematic bulletin boards, programs, or by sharing information about programs offered by the group.
• Develop three community standards with residents at the beginning of the semester.
Duty
• RAs must be in the building when duty begins and in the duty area (i.e. complex office or room when not on rounds.
• RAs must follow all duty expectations as outlined by their RC.
• Duty includes a period of time when the RA must sit desk coverage in their complex office, and remain in their room during overnight.
First Year Experience Resident Assistant (Farside, Crossroads, and designated wings of Big Haus)
FYE/RAs are student employees in Residence Life whose primary responsibility is to provide assistance, guidance, and direction to first-year residents in their residence hall. RAs work as part of a team and build a community in and among the residence areas through programming and policy enforcement. They provide support and referrals to residents, and provide nightly duty coverage to help with emergencies and student assistance. In addition, FYE/RAs participate in specialized training sessions to help them better understand and meet the complex needs of first-year students. The FYE/RA must adhere to the same responsibilities as a RA listed above in addition to:
Availability
• Prioritize the FYE RA position second only to academics.
• Maintain sign on room door indicating availability (ex: “Where is [Name]?” followed by choices such as “class,” “studying,” “here,” “off campus,” etc.)
• Off-campus employment should be limited to less than 10 hours per week to increase the paraprofessional’s visibility on campus.
• Positions in campus organizations or on-campus employment positions requiring a large time commitment should be discussed with the supervising Residence Coordinator.
Administrative Duties
• Distribute and collect completed roommate contracts with all residents at the beginning of the year, and whenever a new roommate is placed in the room. Follow up on and assist with these contracts when necessary.
• At the beginning of each semester, meet with all residents living in suites and assist them with the completion of a suite living contract. Follow up on these contracts when necessary.
• Assist with mediating suite/roommate conflicts when necessary.
Programming
• Plan the following programs each semester: Two population programs, one social community builder, one diversity advocacy, one series, one passive peer education.
• Collaborate with residents to develop community expectations at the beginning of the academic year. Post these expectations in conspicuous places around the hall.
Duty
• No additional duty responsibilities (as differing from the RA position above) are required.
Community Assistant (The Olde, The Commons, Alumni Village)
CAs are student employees in Residence Life whose primary responsibility is to create a dynamic and supportive community in the apartment living complexes. Designed for staff members who are juniors and seniors, the CA position provides peer assistance and serves as a resource that can give information and provide support and refer, when necessary, to appropriate campus resources.
The CA position also attempts to design a foundation on which a community can exist that fosters open communication, neighborly respect, and self-containment. The Community Assistant position is designed for opportunities to work with different individuals and not be limited to one’s specific apartment complex staff.
The position consists of two specialists- administrative and programming. On each staff there are four administrative specialists and four programming specialists. There are three types of programming specialists- service, social, and education. Specialists’ responsibilities include both individual staff tasks and collective tasks that involve working with the equivalent specialists from the other apartment complex staffs.
General (applies to both specialists)
· Assist with the check-in and checkout process of residents in your community
· Attend all designated staff meetings, one-on-one meetings, in-services, training sessions, and any other meeting deemed valid by your supervisor to your professional development or job performance.
· Promptly prepare reports and records as required by the Office of Residence Life. This includes but is not limited to: weekly and monthly reports, staff evaluations, programming proposals and evaluations, and incident reports.
- Actively engage in dialogue with residents, gathering feedback on community concerns and highlights and soliciting ideas to strengthen communication and respect.
- Maintain general availability, which is necessary for the success of the community, in addition to the regular duty or office schedule.
- Staff is expected to spend part of their evening in their room Sunday through Thursday.
- CAs are generally expected to be available on weekends. Weekends away must be approved by the Residence Coordinator.
- Be regularly available and visible to residents within your area of responsibility (determined by the physical location of your apartment). Act as a liaison between these assigned residents and the J-2-1 complex office. Respond to resident needs and concerns including being the first responder to roommate conflicts.
- Conduct apartment visits within this area of responsibility a minimum of four times per semester: opening, prior to the first health/safety inspection, prior to Thanksgiving or Spring Break and prior to closing.
Administrative Specialists
Availability
· These specialists will participate in a regularly scheduled daytime office coverage rotation. Please note that weekday office shifts will feature either one or two staff members and be selected from the entire pool of specialists (12 total). Conversely, the weekend office shifts will feature one staff member and be selected from this same pool. Averages include 10 hours per week and one 8-hour on-call shift every three weeks.
· Types of office shifts include weekday office shifts (2 hour shifts covering 10:30am to 10:30pm) and weekend on-call shifts (1pm-9pm).
Administrative Duties
· Assist with the following administrative tasks as it relates to their individual apartment complex:
o Assist RC with weekly walkthroughs
o Monitor and track trash notices
o Update campus postings boards and remove outdated flyers
o Post departmental flyers on apartment doors
o Apartment cleaning and living agreement upkeep
o RPR upkeep during the academic year
o Assist the RC with first rounds of Health and Safety Inspections and with the community assistant- administrative specialist for the area conduct re-inspections for apartments that failed the first round
· Assist with the following administrative tasks as it relates to the three apartment complexes:
o Preparing and providing UPD with Thanksgiving and Spring Break occupancy reports
o Assist the Office Manager with billing statements
o Daytime lockouts and room change paperwork
o Participate in 2 administrative committees headed by an RC. Committees are designed to develop, promote, and enhance the complex office and general apartment living areas.
Programming Specialists
Duty
• The programming specialists cover the night and overnight shifts on both weekdays and weekends. Please note that weekday desk shifts (Sunday to Thursday) will feature two staff members and be selected from the entire pool of programming specialists (12 total). Conversely, weekend desk shifts and all overnight shifts (Friday and Saturday) will feature a staff member from each of the three apartment complexes. Staff members would be assigned to a specific weekday if possible.
• During duty shift, assist in the maintenance and upkeep of occupancy paperwork including Room Property Reports (RPRs) and key cards.
• CAs must be readily available when duty begins and in the specified area (i.e. on rounds, in complex office or apartment depending on duty type).
• When there is a registered party in the area, the duty CA will perform at least one round at the onset of the party and one round at the ending time of the party.
• Types of duty include desk duty shift (Sunday, 8pm-12am; Monday-Thursday, 10:30pm-12am and Friday-Saturday, 8:30pm-2:30am) and overnight shifts (Sunday-Thursday, 12am-8:30am and Friday-Saturday, 2:30am-1pm).
Community Development/Programming
Plan and implement with your assigned programming specialist partners the appropriate number of themed programs.
Programming specialists pairings are as follows:
Education Programmers (4 total)
• As a quartet or in pairs, plan and facilitate 4 programs. Two of these programs must be specific to the specialty communities that you are assigned(Cultural Immersion in the Olde/AV, Transfer Community in the Olde and the Sophomore Year Experience in the Commons).
• As a quartet and in collaboration with the service programmers on staff, plan and coordinate one campus program on an assigned topic.
• As a quartet or in pairs and in collaboration with either a Student Life Assistant, plan and coordinate one campus program on an assigned topic.
• Design and construct a total of four educational bulletin boards (1 per month).
Social Programmers (4 total)
• As a quartet, complete 6 social programs total (2 of which are during “Welcome Week” at the beginning of each semester).
Service Programmers
• As a quartet or in pairs, plan one area wide project for each apartment complex (3 total).
• As a quartet, plan one apartment wide and one campus wide project (2 total).
• As a quartet and in collaboration with the peer education programmers on staff, plan one campus program on an assigned topic.
Student Life Assistant
The Student Life Assistant position is a dynamic opportunity for student leaders to engage in large-scale community development efforts and to assist other students in realizing and developing his or her leadership potential while enhancing their own leadership skills. As experienced program planners, they provide expertise to various programs and services out of the Office of Student Life such as multicultural programming, commuter services and service and volunteerism. They also assist with the planning of major office productions like Family Day and the College Awards Ceremony.
Additionally, Student Life Assistants serve as consultants to individual students, groups, and offices through the course of planning and implementing an event. Collaborative programming is another important aspect of the position as they will work on programming efforts with the other large-scale programming position in the Center for Student Engagement, those being the community assistant programming specialists (Office of Residence Life).
Roles and Responsibilities:
• Maintain daytime office hours (6 hours per week), the remaining 4 hours per week should be held for evening and weekend events.
• Serve as prep and event staff for select campus-wide events produced by the Office (includes Family Day, College Awards ceremony, etc.).
Programs/Services:
• Co-coordinate the “Welcome Week” programming held during the first week of the fall and spring semester.
• Assist with Welcome Weekend events during both the fall and spring semesters.
Training and Development:
• Participate in pre-semester departmental and positional staff training (4 days in the fall and 3 days in the spring).
• Participate in the leadership development matrix and in-service program (2 three hour meetings per semester).
• Attend weekly staff meetings held throughout the fall and spring semester.
Position Types: (one individual per type with the exception of Diversity/Multicultural Advocacy, which is 3)
COMMUTER SERVICES
• Assist with the upkeep of the Commuter Lounge including the “Commuter Student Resources” kiosk, themed bulletin boards and electronic newsletter.
• Working with the Coordinator for Student Life, create and implement two commuter focused programs aimed at increasing commuter participation in the larger campus community.
• Assist the campus wide programming SLA with one major campus event per semester (HallowWeekend or Apollo Night).
SERVICE AND VOLUNTEERISM
• Assist the Coordinator for Student Life with the advising of service and volunteerism opportunities coordinated out of and by the Office of Student Life including outreach and publicity and logistical details (participation not always required).
• Assist the campus wide programming SLA with one major campus event per semester (HallowWeekend or Apollo Night).
CAMPUS WIDE EVENTS
• Serve as the lead in planning and implementing two major (over 200 anticipated attendance) campus events per semester, including HalloWeekend and Apollo Night.
• Coordinate one program each (three total) in collaboration with a First Year Experience Resident Assistant and two Community Assistant Specialist (Service and Education).
• Assist with updating and maintaining the resource room, multicultural library and bulletin boards.
DIVERSITY AND MULTICULTURAL ADVOCACY
• Assist with Project Focus events (does not require actual school visits).
• Serve as the student staff coordinator for a programming theme week (Fall- Hispanic Heritage, GLBT History or Native American Heritage; Spring- Black History, Women’s History or Asian Pacific Islander American Heritage)
• Assist with a leadership program (women’s initiative, first year experience, etc.)
______________________________________________________________________________________ Campus Center Managers
The Campus Center Manager position directs the nightly Campus Center duty function. Campus Center Manager serves two weekday nights (Sunday to Thursday) of Campus Center duty each week and two weekend nights (Friday and Saturday) every three weeks (equates out to five weekends per semester). Duty includes three sets of rounds through each Center; locking and unlocking doors in the Campus Centers and staffing events as needed; generating facilities work orders for public and event space; remaining on-call through UPD for 6 hour shift (6pm-12m weeknights, 8pm-2am weekend nights); and logging rounds, incidents, events and facilities problems. Campus Center Managers must live on campus to respond to duty responsibilities.